Can I print my W2's to give to the employee

Good Morning @TJSbox.

Happy Tuesday!

The steps to print your W-2s depend on if you chose to have us pay and file your federal and state payroll taxes for you, or if you opted to pay and file them yourself, as well as which payroll product you're using.

If you have QuickBooks Online payroll and we pay and file for you, here are the steps to print W2s:

1. Select Taxes, then Payroll Tax.
2. Select Filings, then select Annual Forms.
3. From here you can select to print both employer and employee copies of your W-2s and W-3.  
   • Employer Copies: Form W-2 (W-2, Copies A & D)
   • Transmittal of Wage and Tax Statements (W-3)
   • Employee Copies: Form W-2 (W-2, Copies B, C & 2)
4. You may see a question asking if you or your employees contributed to a retirement plan outside of QuickBooks Online. Select yes or no.
5. Follow steps 1 - 3 to get back to your W-2 or W-3 form.
6. Choose the appropriate filing period (year) from the dropdown.
7. Select View to open Adobe Reader in a new window.
8. Select the print icon on the Reader toolbar. Then select Print again.

If you have a different QuickBooks payroll product, check here for steps to print W2s.

Let me know if you have any additional questions about printing W2s or anything else. I'm happy to help anytime.

Have a great day!

Will Quickbooks still send W2's to the employees also?

Will payroll service still send a copy to the employee's?

If you have QuickBooks Desktop Assisted payroll @TJSbox, we file your W-2s and W-3 forms with the IRS and SSA for you.

As far as sending them to your employees, that depends on if you chose to have us print and send them to your employees, or if you chose to print and send them yourself. You can print current and previous year W-2s as long as you were using Assisted Payroll.

If you have QuickBooks Desktop Enhanced or Standard Payroll, You’ll need to print and send W-2s to your employees postmarked by January 31.

 Not sure which payroll service you have? Here's how to find your payroll service.

If you invite your employees to use QuickBooks Workforce, they can view and print their own W-2 copies for the current year and previous two years if you were using our payroll services during that time. This makes providing W2s really simple.

As always, let me know if you have any additional questions. 

Take Care!

It says I have QuickBook Online Payroll Core, Intuit Online Payroll Efile _ 1099.

All I am wanting to do is print out the W2's and to give them to the employees without Quickbooks

printing and sending them out.  I want Quickbooks to file all other forms 

I purchased preprinted forms for a small group of 50 employees.  I cannot seem to be able to print at all.  I have used QB for years with no issue.  I am on desktop.  I did try Tool Hub with no help.

Penny