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Level 1

Change a printed check to a direct deposit.

 
6 Comments
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QuickBooks Team

Change a printed check to a direct deposit.

Thanks for coming to the Community for help, @ShirleyT.


If you're already setup for DD, you can void the printed ones and run payroll again. This time, make sure to place a checkmark on the box next to Use Direct Deposit when creating the paychecks. 

 

Check out this screenshot for visual reference:

 

Before making these changes, I recommend backing up your data to avoid accidental data loss. Then, follow these steps:

  1. From the Employees menu, select Payroll Center.
  2. Go to the Pay Employees tab and pick the Edit/Void Paycheck link under Other Activities.
  3. Choose the paycheck you want to void, then click the Void button.
  4. Hit Done.

void 1.PNG void 2.PNG void 3.PNG

 

For more information about the process, take a look at this article: Void a paycheck.


Once done, create and send direct deposit paychecks to your employees. Here’s an article to serve as your guide: Send payroll and direct deposit paychecks in QuickBooks Desktop Payroll.

 

Know that I'm only a couple of clicks away if you need anything else. Have a great day!

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Level 1

Change a printed check to a direct deposit.

I only want to void 1 check & direct deposit just that 1, not all of them.  also I have already paid payroll liabilities, how do I fix this?

Thanks,

Highlighted
QuickBooks Team

Change a printed check to a direct deposit.

Thank you for getting back, @ShirleyT.

 

The steps provided by KhimG is the correct way to void a check and be able to process a direct deposit paycheck. It won't void all of the transactions, it'll just void the paychecks selected.

 

Since you've already recorded the payment in QuickBooks Desktop, you can delete it under the Payment History section.

 

  1. From the Employees menu, select Payroll Center.
  2. Tap on Pay Liabilities.
  3. Go to the Payment History section.
  4. Look for the payment from there.
  5. Double-click, then tap on Delete on the payment page to delete the payment.

You can skim these articles for more information about paying payroll tax liabilities:

 

Drop a comment below if you have any other questions. I'm always happy to help. Have a good day!

Highlighted
Level 1

Change a printed check to a direct deposit.

So I delete the payroll liability payments I made to fed & state     before   I delete the one printed pay check, then I process payroll liabilities all over again once I send the new check to direct deposit?  Is this the process to correct it all?

Thanks,

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Moderator

Change a printed check to a direct deposit.

I've read the whole thread, ShirleyT.

 

You can leave the liability payments as is. You'll just have to open the printed paycheck and place a checkmark on the Use Direct Deposit box. Once done, you'll be prompted to send it through direct deposit.

 

  1. Open the printed paycheck and click on the Paycheck Detail button.1.PNG
  2. Click on the Unlock Net Pay radio button and select OK to confirm.2.PNG
  3. Place a checkmark on the Use Direct Deposit box.3.PNG
  4. Then, follow onscreen instructions to send the paycheck through direct deposit.

In case you want to change a direct deposit paycheck to a regular one, refer to this article: Change a direct deposit paycheck to a regular paycheck in QuickBooks Desktop Payroll.

 

Keep us posted if you have further questions. We'll be around.

Highlighted
Level 1

Change a printed check to a direct deposit.

Thanks so much your info was perfect, did not have to void check as others said, did not effect payroll liabilities etc.  

 

 

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