Does anyone know how to post a manual check through payroll in Quickbooks online?

cindyl1 · ‎June 11, 2020

MadelynC · ‎June 11, 2020

I definitely will make sure that it gets sorted, @cindyl1.

You can use the Journal Entry to enter the details of your two employees for March 2020 payroll. Doing this manually, QuickBooks Online tracks your payment totals.

To enter payroll paychecks into QBO, you’ll want to create manual tracking accounts first to track your payroll liabilities and expenses. Here’s how:

Go to the Gear icon, then Chart of Accounts.
Select New to create a new account.
In the Account Type dropdown menu, you can choose “Expenses.”
In the Detail Type dropdown, you can select “Payroll Expenses.”
You can enter/use “Payroll Expenses: Wages.”
Under Description, you can enter, “This account tracks my payroll wages from.”
Click Save and Close.

You’ll also want to create liability accounts to cover the most common payroll tax situations. Then, create a journal entry. I recommend reaching to your accountant for further assistance with this matter.

Click the +New button.
Select Journal Entry.
Under the journal date, enter the paycheck date.

For detailed instructions, please refer to this article: Manually enter payroll paychecks in QuickBooks Online.

You can always visit our help articles in case you need some information about QuickBooks payroll.

I’ll be here anytime if you have an additional concern. Have a good one.

View solution in original post

ZackE · ‎June 11, 2020

Hello, and welcome to the Community, cindyl1.

I'll guide you through the process of creating a paycheck manually in QuickBooks Online Payroll. Here's how it's done:
1. In the navigation bar on the left, go to Workers or Payroll and open the Employees tab.
2. Click on the green Run Payroll button.
3. Choose the worker you'd like to pay, then enter their hours.
4. Use the Preview payroll option to proceed.
5. Select Submit payroll.
6. Hit Finish Payroll.

Now the paycheck you created will be posted to that employee's profile.

Here's a detailed resource about posting pay checks: How to create paychecks in QBO

You can reach out to me here if you have any other questions. Enjoy the rest of your day!

cindyl1 · ‎June 11, 2020

I am trying to input detail into payroll for 2 checks that were written to 2 employees in March of 2020 that did not go through payroll. They have been paid however the payroll module does not show this payroll run or the taxes that should be associated with it. Can this be resolved? Thanks!

MadelynC · ‎June 11, 2020

I definitely will make sure that it gets sorted, @cindyl1.

You can use the Journal Entry to enter the details of your two employees for March 2020 payroll. Doing this manually, QuickBooks Online tracks your payment totals.

To enter payroll paychecks into QBO, you’ll want to create manual tracking accounts first to track your payroll liabilities and expenses. Here’s how:

Go to the Gear icon, then Chart of Accounts.
Select New to create a new account.
In the Account Type dropdown menu, you can choose “Expenses.”
In the Detail Type dropdown, you can select “Payroll Expenses.”
You can enter/use “Payroll Expenses: Wages.”
Under Description, you can enter, “This account tracks my payroll wages from.”
Click Save and Close.

You’ll also want to create liability accounts to cover the most common payroll tax situations. Then, create a journal entry. I recommend reaching to your accountant for further assistance with this matter.

Click the +New button.
Select Journal Entry.
Under the journal date, enter the paycheck date.

For detailed instructions, please refer to this article: Manually enter payroll paychecks in QuickBooks Online.

You can always visit our help articles in case you need some information about QuickBooks payroll.

I’ll be here anytime if you have an additional concern. Have a good one.

paycheck3 · ‎December 01, 2021

I have a payroll check that is recorded in QBO but not reflected on Quickbooks Online Payroll. I tried to enter this paycheck to the online program so that the payroll taxes are included in the Payroll program and pay the IRS when due. I tried to turn off the autopay feature but not sure how, and I can't find a way to record this manual check. Does anyone have any idea how to get this done?

KlentB · ‎December 01, 2021

I'm here to guide you in recording the that transactions, paycheck3.

You can turn off the Auto Payroll feature for a period. This way, you'll be able manually add the pay check and keep your books accurate and up-to-date. Feel free to follow these steps in turning it off:

Click the Gear icon.
Choose Payroll Settings
In the Auto Payroll box, select the Edit icon.
Click Manage Auto Payroll, then select the appropriate employee.
Hit Save Changes, then Done.

After, you may now create the paycheck for your employee. Alterntively, you can also temporarily pause the Auto Payroll feature for a pay period so you can pay the employee manually. Here's how:

Go to the Payroll menu,
Select the Employeees tab, then click Run Payroll.
Choose Pay manually this period on the employees you wish to pay manually.
Enter the date, pay schedule, and edit any pay items for this payroll.
Click Preview and then Submit.

I'm also adding this article to help manage and track your payroll transactions in QuickBooks Online: Run payroll reports.

Keep me posted if you need further assistance in dealing with your other payroll tasks. Stay safe and have a great rest of the day.

paycheck3 · ‎December 04, 2021

Thank you for the reply. I tried to follow your instructions. When I click on Payroll Settings, it took me to the Payroll box. It indicated that Auto Payroll was on but can't find Edit icon. When I clicked on it, there was no Edit.

I got to Update upcoming payroll Review and managed to enter the manual check. Thank you.

Now I have another question: When I tried to record this check the first time, I voided the entry. It is showing as a negative against the employee's total compensation for the quarter. How can I reverse or delete this voided check?

Thank you.

Paycheck3

JessT · ‎December 04, 2021

Hi there, Paycheck3.

When you void a paycheck, QuickBooks will create an adjustment entry with a negative value to offset it. This makes both the original paycheck and the adjustment indelible.

You can contact our QBO Payroll Support to help you with the tax adjustments.

Let me know if you have other questions in mind. Take care and have a good one!

Lisarbennett · ‎April 08, 2022

This is exactly what I want to do but the options I see in your tutorial I do not have in my QuickBooks online . Do I have to activate something first?

Candice C · ‎April 08, 2022

Greetings, @Lisarbennett.

Welcome to the Community. I appreciate you chiming in on this thread with your question.

To clarify, which steps are you having trouble with and which step are you getting stuck on?

This will help determine the next action you need to take to be able perform these instructions. It's my priority that you get back to running your business as soon as possible. Take care!

johnnydukey · ‎April 09, 2022

1002662

MichelleBh · ‎April 09, 2022

Thanks for joining this thread, @johnnydukey.

I have all the tools and resources necessary to address your QuickBooks concerns right here. Please feel free to leave a comment below and let me know what's going on today or share additional information on your problem. This way, I can be of assistance.

For future reference, you may visit our QuickBooks Online Help Articles. This page contains topics on how to manage your business information, transactions, reports, and other matters.

Looking forward to your reply. Keep safe always.

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Does anyone know how to post a manual check through payroll in Quickbooks online?