Housing & Employee Benefits. How to enter and track.

Hello there, @CaptainRyan.

Thank you for adding a post. I'm here to help you enter a company paid benefits into QuickBooks Desktop (QBDT).

To enter a company paid benefits, you may need to select an addition item and record it under the Other Payroll Items column.

Here's how:

1. Click Employees at the top menu bar.
2. Select Payroll Center.
3. Click on Start Unscheduled Payroll.
4. Select an employee under Enter Payroll Information.
5. Click on Open Paycheck Details.
6. Fill in the necessary information under Preview Paycheck.
7. Select an addition item under Other Payroll Items.

If there's no addition item created:

1. Click the drop-down arrow under Other Payroll Items.
2. Select Add New.
3. Select Addition.
4. Click Next.
5. Enter the item name.
6. Click Next.
7. Select an expense account account and click Next.
8. Select the tax tracking type.
9. Click Next thrice.
10. Click Finish.

Once done creating the item, select the item and add the amount under rate.

Feel free to add a comment below if you have any other payroll concerns. Have a good day ahead!

You are fine like this: "into payroll as an ADDITION for the total weekly amount and then using MISC to remove the costs"

Or as a Company Contribution item, which is the combination of the Gross addition and the Net Deduction in one step.

The point is: The Addition value is Taxed, as Taxable Fringe, but not adding to the takehome, and Tax Tracking is a regular taxable compensation or as fringe benefit, depending on what you need for W2 reporting as code whatever in box whatever. Then, you also need to Never create a liability for this; where the Company Contribution Item or the Deduction (misc) item want a Liability account link, you link that to the same Expense account as the Expense side, typically. Example:

You paid rent as Rent Expense. Now you need to Add the value to paycheck and tax it, then deduct that same amount. Link both account links for the payroll activity to the same Expense account for a Wash.

Does this work for QB online as well because i cant seem to get to where i will see these pictures ???  

Thanks for joining this thread, @jcupps71.

The steps shared by the colleague above is for 

QuickBooks Desktop since your using QuickBooks Online the steps provided don't work for you.

To enter company paid benefits in QBO, you'll

need to enable the fringe benefit inside the employee profile. Let me show you how:

1. From the Workers menu, click the employee's name.
2. Once the profile opens, go to Step 2 or the How much do you pay (employee name) section.
3. Under Step 3, How much do you pay this employee, select + Add additional pay types (like overtime, sick, and vacation pay).
4. Choose Even more ways to pay this employee.
5. Select all relevant fringe benefits.
6. Hit Done.

Once done, enter a value of a fringe benefit on a paycheck. Here's how:

1. From the left menu, select Workers.
2. Select Run Payroll.
3. Enter the employee's regular pay and the amount of the fringe benefit in the fringe benefit field you previously added.
4. Preview and Submit the payroll.

For additional information, please visit this article: Add fringe benefits to paychecks.

You can also read these article for additional reference about handling payroll and employee's record in QuickBooks Online:

• Change or delete a payroll deduction item
• Adjust employee exemption taxes

Also, to help you with your task in QuickBooks, just go to this link: QuickBooks Basics. Then, click + More Topics to view related articles about managing your sales, expenses, process payroll, taxes, and running reports.

If you meant something else or you have any other questions, please let me know. I want to make sure you're taken care of. Have a good one!

How do I add this if it's Housing In Kind on desktop?  And can I fix last years w2 to reflect that?  I need to amend and it's not showing in Box 14.

Welcome to this thread, Jen Petersen.

Let me guide you in correcting your W2 to show amount in Box 14 in QuickBooks Desktop (QBDT)

If you haven't filed your W-2s, no need to create or file a W-2c form. You can just take these steps:

1. Fix the issue in your product.
2. File your W-2 forms as you normally would.

If you've already filed your W-2s, you'll need to create and manually file a W-2c form with the Social Security Administration.

To do this, see the General Instructions for Forms W-2c and W-3c sections in General Instructions for Forms W-2 and W-3.

You can fix the issue in your product, then use any payroll reports you need to fill out the W-2c form.

For a complete guide on how to make W2 corrections in QBDT, check out this article (Select your version of payroll): Fix an incorrect W-2.

You can also visit the RS website to get the amendment form and general instructions for W-2 and W-3 forms. 

Be sure to get back to me if you have additional questions. It would be my pleasure to help. Have a good one!

How do you handle this situation if the employer pays for housing directly to the employer's landlord? It still is a taxable benefit to the employee but it would show as double the expense. 

How do you handle this same situation if the employer pays for housing directly to the employee's landlord? It is still a taxable benefit to the employee, but it would show the expense twice. 

I also would like to know how to enter housing allowance in kind for QB desktop.  can you assist with that?

Hello there, punxsyfumc.

I appreciate you joining this conversation. Allow me to hop in and help ensure this is taken care of for you.

To enter the housing allowance in kind in QuickBooks Desktop (QBDT), you can follow the same steps and visual guides shared by my colleague Angelyn_T above. Just make sure to choose the appropriate tax tracking type (step 8) when creating an additional payroll item.

Please refer to this for the tax tracking items: Set up clergy on payroll. You can also ask your accountant for more specific directions.

For more tips and other resources you can use in the future, I recommend visiting our website: Self-help articles.

Please post again or leave a comment in this thread if you have more questions about this or anything else. I'll be more than happy to help. Keep safe.

I’m so confused by all of this. When you have to choose gross or net for housing allowance which one do you choose? I know we have it mapped to go to box 14 but not sure if it will be included in gross or net pay. 

Do I need to include the portion the health insurance that church pays for on her payroll? If so, the whole church portion or just the portion that the church chooses to pay for her so she has no cost?

What do you mean by tax tracking type? I have it going into box 14 on w-2 but need to make sure it doesn’t get added to gross or net income. 

im so confused and need to do payroll this week. I need to make sure housing allowance is correct 

The church also chooses to pay for all her medical insurance. Should that be put on her W-2 also? I normally write a separate check for that and it’s not mapped on her W-2. 

When you have to choose gross or net which one do you choose? Which one will keep it from being added on the W-2 in the income section and only appear in Box 14? 

Hi, I followed all those steps and when I try to enter the amounts owed for the month (or now quarter), I keep being told to write a paycheck in the amount of the 'imputed value' of the rent of company housing.

I just want to get both the employer and employee's share of social security and medicare taxes entered into quickbooks desktop so that I can pay the government.

I was told I need someone in Tier 2 to help me out. Calling is such fun, but might have to try if you cannot help.

Thanks,

BigAlnMF

You've come to the right place for assistance, BigAlnMF. I'm here to ensure you can enter and pay non-tax liabilities in QuickBooks Desktop (QBDT).

Since QuickBooks tracks payroll liabilities, such as the tax amounts withheld through the payroll you've already run, we can set up scheduled payments and create checks to pay benefits and other deductions to your plan administrators.

If you've already created paychecks, you'll need to go to the Payroll Center and pay them from the available filing options depending on your current subscription. Please refer to the article provided below for more details on how to file your tax payments and forms.

First, you'll want to set up a payment schedule to help you keep track of when these will be due. Here's how:

1. Go to the Employees menu and select Payroll Center.
2. Click on the Pay Liabilities tab.
3. Under Other Activities, select Change or Manage Payment Methods.
4. Select Benefit & Other Payments, and click Schedule Payments.
5. Under the Benefits and Other payments column, select the benefit or liability you want to set up a schedule for. Then select Edit.
6.  Select the Payee.  
7. Enter the Account Number. Then select the Payment Frequency.
8. Select Finish to close the window.

Once done, you can add your scheduled payments to your calendar. To do that:

1. Go to the Payroll Center, and select Pay Liabilities.
2. Place a checkmark next to the liability payment(s) for which a calendar reminder is needed.
3. Select the Set payment reminder dropdown menu.
4. Select either Add Reminder to Calendar or Export Reminder in Calendar File.

Then, you can now pay your scheduled liabilities. Here's how:

1. Go to Employees, select Payroll Taxes & Liabilities, then select Pay Scheduled Liability.
2. In the Pay Taxes & Other Liabilities window, select the tax or other liability you want to pay from the list. Then select View/Pay.
3. Review the dates and the amounts due. 
4. Select Check/E-pay to proceed in paying your taxes.

You can check out this article for more detailed information: Pay your non-tax liabilities in QuickBooks Desktop Payroll.

Moreover, I'm adding these references to guide you in adjusting payroll liabilities and learning more about payroll calculations in your desktop account:

• Adjust payroll liabilities in QuickBooks Desktop Payroll.
• Understand how your payroll taxes are calculated.

You're always welcome to reply in the comments below if you require additional assistance managing employee benefits. We're looking forward to helping you again. Have a good one!