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How can I create my Payroll Form 940? It keeps telling me that I need to make a payment but that is not true. How can I get the 940 to print? Please help me...

 
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Best answer February 04, 2020

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QuickBooks Team

How can I create my Payroll Form 940? It keeps telling me that I need to make a payment but that is not true. How can I get the 940 to print? Please help me...

I'm here to help you with printing your 940 tax form, rhondanwcc.

 

QuickBooks Online doesn't allow us to print the 940 tax form if we have pending dues for that certain tax. We can go to the Taxes menu to check if you have pending dues, then manually record your tax payment (the payment you made outside the system) so that you can successfully print the form. I'll guide you how:

  1. Select Taxes from the sidebar menu.
  2. Click the Payroll Tax tab.
  3. Under the Taxes section, click the Pay Taxes button.
  4. Next to the payment that you want to pay, select Record Payment.
  5. Click Record Payment.

After recording all the payment, we can now print your 940 tax form. You can follow the steps below:

  1. Select Taxes from the sidebar menu.
  2. Click the Payroll Tax tab.
  3. Under the Forms section, select Annual Tax Forms.
  4. Click the 940 (Employer's Annual Federal Unemployment Tax Return) link.
  5. Hit View.
  6. On the ViewPdfForm page, click the Print icon to print the form.

If you're about to mail your 940 tax form to the IRS, you can refer to this link to know the different mailing addresses: Where to File your Taxes for Form 940.

 

Feel free to shoot comments below if you have any other concerns or questions about payroll forms. I'm always glad to help in any way I can.

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Highlighted
QuickBooks Team

How can I create my Payroll Form 940? It keeps telling me that I need to make a payment but that is not true. How can I get the 940 to print? Please help me...

I'm here to help you with printing your 940 tax form, rhondanwcc.

 

QuickBooks Online doesn't allow us to print the 940 tax form if we have pending dues for that certain tax. We can go to the Taxes menu to check if you have pending dues, then manually record your tax payment (the payment you made outside the system) so that you can successfully print the form. I'll guide you how:

  1. Select Taxes from the sidebar menu.
  2. Click the Payroll Tax tab.
  3. Under the Taxes section, click the Pay Taxes button.
  4. Next to the payment that you want to pay, select Record Payment.
  5. Click Record Payment.

After recording all the payment, we can now print your 940 tax form. You can follow the steps below:

  1. Select Taxes from the sidebar menu.
  2. Click the Payroll Tax tab.
  3. Under the Forms section, select Annual Tax Forms.
  4. Click the 940 (Employer's Annual Federal Unemployment Tax Return) link.
  5. Hit View.
  6. On the ViewPdfForm page, click the Print icon to print the form.

If you're about to mail your 940 tax form to the IRS, you can refer to this link to know the different mailing addresses: Where to File your Taxes for Form 940.

 

Feel free to shoot comments below if you have any other concerns or questions about payroll forms. I'm always glad to help in any way I can.

View solution in original post

Highlighted
Level 1

How can I create my Payroll Form 940? It keeps telling me that I need to make a payment but that is not true. How can I get the 940 to print? Please help me...

Hello KlentB,

 

Thank you so much for your response.  Yes, your answer does help and I also reached out to QB Customer Care center for help me with an audit.  

 

Best,

Rhonda

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