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yogaloungeleba
Level 1

How can I edit a direct deposit payroll that has already been processed? The money came from the right acct, but is recorded in the wrong account

 
3 Comments
MarsStephanieL
QuickBooks Team

How can I edit a direct deposit payroll that has already been processed? The money came from the right acct, but is recorded in the wrong account

Hello there, @yogaloungeleba.

 

I'm here to help you fix where the Direct Deposit should post. I'd like to know the detailed process of why it's was recorded to the wrong account but processed with the right account. Is the correct bank linked to the wrong bank name in the Chart of Accounts? Any additional details will be much appreciated.

 

For now, You can change it to the correct bank and create a Journal Entry. Enter the payroll checks manually as journal entries so you can use them to reconcile the account.

 

You can either combine all of the employees' paycheck totals into one journal entry or create a separate transaction for each employee. To make sure the amounts are accurate, you can run a payroll report (Payroll Details, Payroll Summary, or Payroll Summary by Employee) for reference. 

 

Here's how: 

  1. Select + New and click Journal entry.
  2. Under the Journal date, enter the paycheck date.

For more details about entering the debits and credits for wages and taxes, as well as a sample paycheck, you can check out this article: Manually enter payroll paychecks in QuickBooks Online.

 

I've added this article that you can use for your future tasks when you’re ready to file and pay your payroll taxes online. This can guide you through the step-by-step process of filing your taxes. 


You're always welcome to share any additional details about your concern. I'd be happy to help you through it. Take care.

 

yogaloungeleba
Level 1

How can I edit a direct deposit payroll that has already been processed? The money came from the right acct, but is recorded in the wrong account

We temporarily changed which account payroll funds were drawn from (PPP) and once the appropriate amount was used, we switched it back. I didn't realize I had to switch the drop down because I had set the direct deposit in the settings so I thought I was set. 

 

I'm worried about the journal entry because of all the taxes..etc that it will be creating duplicate entries for those items.

 

Could I void the 3 paychecks in questions and re-enter them for the correct pay periods or will that trigger a duplicate payment and DD more money into the employee's account?

 

Thanks!

 

DivinaMercy_N
QuickBooks Team

How can I edit a direct deposit payroll that has already been processed? The money came from the right acct, but is recorded in the wrong account

I've got your back, @yogaloungeleba.

 

You can only delete and recreate the Direct Deposit paycheck if it has not passed 5 PM PT within a day. You can't void and recreate the check after 5 PM PT. To delete them, follow these steps:

  1. Click Payroll/Workers, then select Employees.
  2. Tick the Paycheck list link under the Run payroll button.
  3. Choose the 3 paychecks you'd need to void or delete, then Delete.
  4. Hit Yes.

 

For more info, refer to this link: Delete or void employee paychecks.

 

Since paychecks are already processed, you'll need to contact our Payroll team to help you fix them. Refer to these steps:

  1. Go to the Help menu and select Contact Us.
  2. From the What can we help you with? box, type Edit a direct deposit payroll that has already been processed.
  3. Then, click Continue.
  4. Choose either Chat with us or Have us call you.

 

Also, QuickBooks Online offers several payroll reports that you can pull up to access your business and employee information. To get started, see our Payroll reports page.

 

Let me know by posting a reply below if you need further assistance with processing your direct deposit checks. I'm always around to help. Have a good one. 

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