Nice to have you in the Community space, @farhad1.
The option to remove the Employer Copies: Form W-2 isn't possible in QuickBooks Online (QBO).
Having the option to have a copy of your employee's W-2 helps you keep track of their record and taxes. This also helps you review and ensure you file your payroll taxes seamlessly.
In case you want to provide your employees a copy of their W-2 form, you can refer to these steps:
- Go to the Taxes menu.
- Select Payroll Tax.
- In the Forms section, select the Annual Forms link.
- Select Employee Copies: Form W-2 (W-2, Copies B, C & 2).
- Choose the appropriate filing period from the dropdown.
- Select View to open Adobe Reader in a new window.
- Click the print icon on the Reader toolbar and select Print again.
You can also see this article for more details: Print your W-2 forms.
Let me also add this link that you can use for future guidance: Invite your employees to QuickBooks Workforce to see pay stubs, W-2s and more. This resource walks you through the steps on how to let your employees view their paychecks online.
Keep me posted if you need further assistance managing your W-2s. I'm just a post away from you. Have a good one!
