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gp28
Level 2

How do I delete a scheduled Tax Liability in Quickbooks Desktop 2020

I would like to know how to delete or deactivate a scheduled tax liability that shows up in my payroll liabilities tab. I don't use Quickbooks to pay this particular entity (state unemployment) and it's showing that I owe for the past 4 quarters. If it's not possible to delete the liability, please advise as how to deactivate it and keep it from showing up in the liabilities tab. I use Quickbooks DESKTOP 2020. Thank you

5 Comments 5
BigRedConsulting
Community Champion

How do I delete a scheduled Tax Liability in Quickbooks Desktop 2020

I think if you enter liability adjustments for the tax for each payment period the tax will disappear from the payroll center.

gp28
Level 2

How do I delete a scheduled Tax Liability in Quickbooks Desktop 2020

Thank you. By adjusting the liabilities for the taxes are you saying to open up the premade check and adjust the total to zero for each period listed?

MaryLandT
Moderator

How do I delete a scheduled Tax Liability in Quickbooks Desktop 2020

Yes, you're right that adjusting liabilities, gp28.

 

It will also correct YTD wages, deductions, or additions for an employee who will not be receiving more paychecks.

 

Run a Payroll Summary report for the quarter you need to adjust. Note the amount on the Payroll Item or items that need adjusting.

 

In case you need the steps, here's how:

 

  1. Go to the Employees menu.
  2. Select Payroll Taxes and Liabilities, then Adjust Payroll Liabilities.
  3. Choose Employee Adjustment if the item you're adjusting is a company-paid. It updates the YTD info reported on the employee W-2 form.
  4. Choose Company Adjustment if you want the balance to be removed from the Payroll Liability Balances Report.
  5. Choose the employee.
  6. Complete the Taxes and Liabilities fields.
  7. Select Accounts Affected and then OK.
  8. Repeat for other employees if you need to, and select OK.

 

I've included some articles if you need additional information bout the steps above: Adjust payroll liabilities in QuickBooks Desktop

 

Don't forget to backup your company file before making an adjustment. This is to ensure you can restore the data anytime you want to undo the changes.

 

Stay in touch with me if you have other payroll concerns. Just leave a comment below and I'll get to provide additional information about making adjustments.

gp28
Level 2

How do I delete a scheduled Tax Liability in Quickbooks Desktop 2020

Thank you. That process worked for some of the liabilities but didn't for others. Not sure why. I ran through it carefully several times. What I ended up doing was double clicking the 'name of the liability' on the pay liabilities page which brings up the picture of the check to be printed but I didn't print it...I just clicked "save and close" which I believe records it as paid. Then I went to the vendor's center and voided the items that needed deleted under the appropriate vendor. All payments in the vendor registry are now recorded at the amount have paid over the past year. The problem I now face is that the liabilities are still being calculated for future payments, but they're still not calculating correctly. This is for state unemployment. Do you have any suggestions as how to adjust the amount of unemployment insurance being deducted, so that it calculates the correct amount I will owe quarterly? Any suggestions? Thanks in advance. 

Jovychris_A
Moderator

How do I delete a scheduled Tax Liability in Quickbooks Desktop 2020

Let's make sure that you have the latest tax table to calculate the SUI correctly, @gp28.

 

First, let's use the latest QuickBooks Desktop release and tax table. Don't forget to backup your company file before performing the update. If you're getting an error, you'll need to verify the following to find the cause.

 

  1. Verify state taxes set up for the employee in the Employee Profile
  2. Verify the SUI rate in QuickBooks Desktop
  3. Determine whether the employee reached the SUI wage base limit
  4. Verify the setup for payroll items used on the employee's paycheck

 

Then follow the detailed steps indicated in this article: Troubleshoot incorrect state unemployment (SUI) or withholding (SIT) on paychecks.

 

Please keep us posted if you have additional questions or concerns about your SUI calculation. We're always ready to help you out. Take care and have a nice day.

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