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Level 1

How do I modify scheduled pay periods in basic Payroll?

 
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Best answer March 27, 2020

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Moderator

How do I modify scheduled pay periods in basic Payroll?

Thank you for confirming to us the QBO product, version, the browser you're using, and your user access, @regadvisors1. These help me determine the root cause of this issue, and I've got the steps to achieve your goal. 

 

You won't be able to edit pay schedules from the Payroll Settings menu since you're using Premium PayrollThat's why you're unable to see the option provided by MaryLandT above. You'll have to go directly to the Workers menu so you'll be able to edit them. I'll guide you how. 

  1. Go to Workers from the top menu. 
  2. Select Employees
  3. Choose an employee.
  4. Click the Edit (Pencil) icon beside Pay
  5. In the How often do you pay [employee]?, hit the Edit (Pencil) icon. 
  6. Select or enter the correct pay period ending frequency.
  7. Update the name of the pay schedule. 
  8. Check the Use this schedule for employees you add after [employee] box. 
  9. Choose an option if a new pay schedule will be created or the schedule will be updated for all employees listed. 
  10. Hit Continue and click Done.

 

The screenshot below shows you the last five steps. Just repeat the process above for other employees' pay schedules. For detailed instructions, see the QuickBooks Online Payroll (all other versions) pay schedules section through this article: Managing Pay Schedules

EditPaySchedules.PNG

 

Once done, you can now create paychecks for your employees using their updated pay schedules. This way, you'll be able to report their payroll and tax info to the appropriate agencies timely. 

 

Please know that I'm here anytime you have other concerns. Have a great rest of your day, @regadvisors1.

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5 Comments
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QuickBooks Team

How do I modify scheduled pay periods in basic Payroll?

Hi there, regadvisors1,

 

I'd be glad to walk you through modifying schedule pay periods in QuickBooks Online Payroll.

 

The following steps listed below will guide you through the process:

 

Edit a pay schedule

  1. Click Settings ⚙, then pick Payroll Settings.
    payrollsettings.PNG
  2. Under Payroll and Services, click Pay Schedules.
  3. Locate the pay period you want to modify, then click Edit.
  4. Choose a pay period.
  5. Enter all required fields.
  6. Click OK.

Assign the pay schedule to an employee

  1. Go to Workers from the left navigation bar, then Employees.
  2. Click an employee.
  3. Hit Edit Employee.
  4. Click small arrow ▼ icon by How often do you pay [employee]?.
  5. Set the employee's pay schedule, then select Done.

You can also refer to this page: Employee payroll schedules in QuickBooks Online Payroll Enhanced for more details includes the number of payout per year.

 

I'm always available here to answer your questions. Feel free to leave a comment below, and I'll get back to you.

 

Thank you and take care always!

Highlighted
Level 1

How do I modify scheduled pay periods in basic Payroll?

Screen Shot 2020-03-25 at 8.46.42 AM.png I don't have that option you have suggested.

Highlighted
QuickBooks Team

How do I modify scheduled pay periods in basic Payroll?

Good morning, @regadvisors1.

 

I'd like to ask a few questions to get a better understanding of this situation:

  • What type of QuickBooks Online subscription do you have?
  • What web browser are you using for your account?
  • What is your User Type? (Master Admin, Company Admin, Accountant, Limited User, etc)

If you can get back to me with more details, I can assist you further and get your Pay Schedule corrected!

 

I'll keep a close eye out for your response. I'll talk to you soon.

Highlighted
Level 1

How do I modify scheduled pay periods in basic Payroll?

QB Simple Start and Payroll Premium

Safari

Master Admin

Highlighted
Moderator

How do I modify scheduled pay periods in basic Payroll?

Thank you for confirming to us the QBO product, version, the browser you're using, and your user access, @regadvisors1. These help me determine the root cause of this issue, and I've got the steps to achieve your goal. 

 

You won't be able to edit pay schedules from the Payroll Settings menu since you're using Premium PayrollThat's why you're unable to see the option provided by MaryLandT above. You'll have to go directly to the Workers menu so you'll be able to edit them. I'll guide you how. 

  1. Go to Workers from the top menu. 
  2. Select Employees
  3. Choose an employee.
  4. Click the Edit (Pencil) icon beside Pay
  5. In the How often do you pay [employee]?, hit the Edit (Pencil) icon. 
  6. Select or enter the correct pay period ending frequency.
  7. Update the name of the pay schedule. 
  8. Check the Use this schedule for employees you add after [employee] box. 
  9. Choose an option if a new pay schedule will be created or the schedule will be updated for all employees listed. 
  10. Hit Continue and click Done.

 

The screenshot below shows you the last five steps. Just repeat the process above for other employees' pay schedules. For detailed instructions, see the QuickBooks Online Payroll (all other versions) pay schedules section through this article: Managing Pay Schedules

EditPaySchedules.PNG

 

Once done, you can now create paychecks for your employees using their updated pay schedules. This way, you'll be able to report their payroll and tax info to the appropriate agencies timely. 

 

Please know that I'm here anytime you have other concerns. Have a great rest of your day, @regadvisors1.

View solution in original post

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