How do I set up my employees to track milage.

Greetings, @sales-alwayssafe. I'm here to provide some insights about setting up your employee for mileage tracking in QuickBooks Online with ease.

QBO only allows the primary admin to track mileages. To enable mileage tracking for your employee in QBO, it is advised to grant them admin rights. If your employee isn't a QuickBooks user yet, you can add them as a new user. Then, transfer the primary admin role. Here's how:

Note: As the current admin on the account, you'll lose your access rights once transferred.

1. Log in to QBO as the current primary admin. If you can’t sign in, you can recover your user ID or password.
2. Click on Settings ⚙.
3. Select Manage users.
4. Find the user you want to make the admin.
5. In the User Type column, make sure they are listed as Admin. If they’re not, hit Edit to change their role to admin.
6. Tap the small arrow ▼ in the Action section. Then, pick Make primary admin.
7. Choose Make primary admin again to confirm the modify.
8. Sign out of QuickBooks.

When the user gets the invitation email, ask them to click on the link and accept the invitation to be the primary admin.

After that, if you haven't already, set up the automatic mileage tracking feature. Before you start tracking trips, add your vehicles to QuickBooks Online. This way, you can match trips to the right vehicle. I'll show you how:

1. Log back in to your QBO company.
2. Go to Apps, then select Mileage.
3. Hit the dropdown ▼ next to Add trip.
4. Choose Manage vehicles, then hit Add vehicle.
5. Enter your vehicle’s info.
6. In the “Tax info” section, pick how you want to record your mileage for the year.
7. Click on Save.

Once done, perform steps 3 and 4 from this module to finish the setup: Automatically track mileage in QuickBooks Online.

I'm also posting these extra guides to learn what to do if you have problems tracking and giving mileage reimbursements to your employees:

• Fix mileage tracking issues in the QuickBooks Online mobile app
• Reimburse employees' mileage and vehicle expenses in QuickBooks Online

Please don't hesitate to swing by the Community if you need further assistance regarding this matter. I'd be glad to help you out. Keep safe!

@sales-alwayssafe 

Consider having a 3rd party tracker app for your employees to integrate with QBO.

How does this work if I have 10 employees that I want to track mileage for?

How does this work when you have multiple employees (10) to track mileage for?

Hi there, @AStreet.

In QuickBooks Online (QBO), the option to automatically track mileage for multiple employees is unavailable. Only the primary admin can automatically track mileage and manually enter miles for each of their employees in QuickBooks. 

To save time, you'll want to consider looking for a third-party app mileage tracker that allows you to track miles for multiple. You can search for applications through the Apps menu of your QBO, then click the Find Apps tab. You can also look here in our QuickBooks Online App Store.

Here's an article for further details on tracking mileage in QuickBooks: Automatically track mileage in QuickBooks Online.

Moreover, I've attached some relevant articles you may find helpful for future tasks about handling mileage reimbursements to employees:

• Reimburse employees' mileage and vehicle expenses in QuickBooks Online
• Reimburse an employee in QuickBooks Online

Please leave a reply below if you have additional concerns about mileage tracking. I'm always around to help.

@AStreet 

You can use an expense management app to integrate with QBO.

https://go.zoho.com/C55