I would make One Total deposit and post this to Other Liability = not your funds.
Now, issue the Replacement Check from that same Other Liability.
This initial deposit will offset the amount for all uncleared checks, next reconciliation, affecting the reconciliation as 0 total.
And this does not impact the loan or interest or anything in the closed period.
This is the cleanest, clearest, easiest way that I have seen explained. I can make a deposit in December 2018 referencing all of the checks that I am voiding, both from 2017 and 2018. I'll use the same accounts used on the original checks, the bills will not need to be dealt with at all. 2017 and earlier months in 2018 are not changed at all. I can then reconcile December checking, clearing all of the voided checks and the deposit I 'created'. Wonderful! Thank you, thank you, thank you. Michelle, you're the best!
This is an absolutely ridiculous option, as if you have a check to void that has several invoices on it, you will now need to re-enter the invoices in order to issue a new check.
QB needs to allow you to void a check on a date future of the date the check was written. This is real world!
Hello there, @Lori 99.
I'd like to provide you with steps about voiding your transactions in QuickBooks.
If the transaction is incorrectly entered,you have the option to delete or void the bill payments. Let me walk you through doing so.
You can always leave a comment below if you have other questions about managing your transactions in QuickBooks. I'm here to help.
When Using the QuickBooks Desktop version I was using previously, a Journal entry was automatically created to offset the voided check in the prior billing period. The online version does not do this. I made a suggestion on their site to add the feature to online QB. I more people request the change, it might help the cause.
Hello there, NP User.
Thanks for pointing this out and I appreciate you for sharing your insights about creating journal entries in QuickBooks Desktop.
While QuickBooks Online doesn't automatically create a Journal Entry, you can still manually create a Journal Entry to zero out the voided check as an alternative.
Meanwhile, it's nice to know that you're able to sent a feature request for this. I'm also looking forward of having this feature soon on our next updates.
For now, you may also want to check for the latest QuickBooks feature updates through our QuickBooks Blog: https://quickbooks.intuit.com/blog/.
Don't hesitate to get back to me if you have other QuickBooks questions. I'd be glad to answer them.
I know this post was initially related to QBO. However, I can use assistance is a similar scenario in QB Desktop.
How do you void a vendor check in QB Desktop for a prior year without impacting the prior year financial statements? I've heard that QBD automatically creates a journal entry so the financials are not impacted, but have not had any lick finding exactly how to do it.
Thanks for your help in advance, Linda
Yes, QBDT automatically creates a Journal Entry when you void a transaction from a closed period. Check out the following articles for more information:
The original post is for QuickBooks Desktop, so you can use the steps shared by our Community backers above to reissue a check without impacting your prior year financial.
You can make a deposit with the current date for the total amount and post it to the Other Current Liability account. Once done, create a replacement check to pay out the liability. The deposit should clear against the uncashed transaction to zero out reconciliation.
Right after, reissue the check by following the steps below:
Check out the following articles for more information:
That should get you pointed in the right direction.
Let me know how everything turns out, or if you have any issues after following those steps. I’m always here ready to help. Have a good one!
This is really a bit ridiculous. If QB wants to be an accounting system it should be an full fledged accounting system. You should be able to date a voided check as well as a bill so it does not effect the prior year. I have a case where I do not want to reissue the checks that are voided and while I can do a JE to clear out the AP liability and the expense in the current year, I can't clear the actual bill without deleting it which will also change the prior year balances. How do I void the check in a prior year and void the bill without effecting the prior year balances?
Hello there, void a check and bill from prior.
I appreciate you for sharing your thoughts with us. I got your point here.
Voiding both check and bill from prior year will always affect your balances. For now, you'll want to consider creating a Journal Entry or follow the recommendation shared by KhimG. You'll also have to choose what specific year you'd like the changes to affect.
All the resources that you need to know about the whole process are provided by my colleague's above. I'd also suggest seeking professional help from your accountant on what's the best way to handle this situation.
You can always get back to me if you other questions and I'll be here to keep helping.
Hi, I did the mentioned steps and then it prompted me for a password (since my closed periods are password protected). I want to confirm if it would affect my prior period financials or not?
Thank you for following the steps that were given above.
But before deleting a check, I wanted you to know that voiding check will affect your financial record. Not just only showing zero in the bank register, but will also remove the payroll expenses made by the checks.
You may refer to this article for more information about deleting checks. Void or delete a bill or bill payment check.
I also suggest getting in touch with your accountant so you will be guided on how to handle this kind of situation.
Please reach out again if you have any other questions. Take care and keep safe!
I understand about the deposit, then offsetting deposit and check during the reconciliation process. What about in the Vendor Center - it still appears that a bill was entered and paid to that vendor? What's the best way to show the check was voided?
There are ways on how we can void the check, ALD40.
when you've recorded a bounced check the amounts will still show on your vendor's account. If you'd want to zero out the bill as well as the payment, I'll guide you with these steps:
Then, do the same steps for the bill payment.
You can also check this article to learn more about voiding a check: Void or delete a bill or bill payment check.
I'm just around if you still need my help. Keep safe!
I have a follow-up question about voiding a Bill Payment check. I understand the J/E or deposit entry so that and the original check can be cleared. in the bank reconciliation screen. However, when you go to the Vendor screen - it will appear that the bill was paid as the original check will still show as issued paying the bill. So, even though voided via J/E, in the Vendor screen it appears that a bill was paid.
Thanks for the response, @ALD40.
I recommend reaching out to your accountant to review the Journal Entry that was entered. Rest assured, they can review the transactions for the Vendor Bill, as well as your Reconciliation to make sure there are no errors. They can also help you with correcting the Journal Entry to show that the Bill Payment was deleted. No worries if you don't have an accountant. You can visit our site to find a ProAdvisor (Accountant or Bookkeeper) to help you with your accounting needs.
If you have any additional questions or concerns, please don't hesitate and reach back out to me! I'm always here. Have a nice day.
Is it o.k. to do 1 j.e. for the total of all the 2017 or 2018 checks? (use the same expense accounts? or use 1 account for all?)
When reconciling click on all the checks and the j.e.
or a deposit? 1 deposit for the total of the 2017 and the total of the 2018?
use the same accounts used on original check?
Did you ever get a clear way to show the bill as no longer being paid by the check that was voided (via JE or Deposit method?). I have the same question, but am having trouble finding the answer.