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Ana Springer
Level 2

HSA in Payroll Liabilities

I followed the the posted directions on how to create an HSA account (I created the deduction and addition payroll items), and was able to have it directly deposited into the employee's account but now the amount shows up in the Payroll Liabilities due screen and I don't know how to "pay" it.

 

How do I clear it without creating a check and have it deduct it from my checking account?

 

 

Solved
Best answer 2 weeks ago

Best Answers
MichaelaS
QuickBooks Team

HSA in Payroll Liabilities

I'm here to share steps to help you pay off the amount on your payroll liabilities screen, Ana.

 

To ensure accuracy in future tax deposits and filings, enter a prior payment to fix them.

 

Here's how:

 

  1. Go to the Help menu and choose About QuickBooks.
  2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
  3. Click Next until you reach Enter prior payment, then click Create payment.
  4.  Enter the Payment date and For Period Ending date (refer to the payment in the payroll liabilities window)
  5. In the Taxes and Liabilities section, enter the payroll tax item you've already paid and input the amount.
  6. Then click on the Accounts affected button, and choose Affect Liability and Bank Accounts to affect it on your checking account.
  7. After, select Done once finished. If you have additional payments to enter, proceed by selecting Next Payment. Continue this process until you have completed all payments. 
  8. Then select Done to save your work.
  9. Select Finish to close the window.

Payment Date and For Period Ending Pay Date fields are selectedTaxes and Liabilities section is selected

 

For more detailed steps, refer to this article: Enter historical tax payments in Desktop payroll.

 

I'll add this article to guide you when you need to file your tax forms: E-file and e-pay federal forms and taxes.

 

Please let us know if you have other payroll liabilities concerns. I'm always here to help. Have a good day ahead.

View solution in original post

1 Comment 1
MichaelaS
QuickBooks Team

HSA in Payroll Liabilities

I'm here to share steps to help you pay off the amount on your payroll liabilities screen, Ana.

 

To ensure accuracy in future tax deposits and filings, enter a prior payment to fix them.

 

Here's how:

 

  1. Go to the Help menu and choose About QuickBooks.
  2. Press Ctrl + Alt + Y or Ctrl + Shift + Y to open the Setup YTD Amounts window.
  3. Click Next until you reach Enter prior payment, then click Create payment.
  4.  Enter the Payment date and For Period Ending date (refer to the payment in the payroll liabilities window)
  5. In the Taxes and Liabilities section, enter the payroll tax item you've already paid and input the amount.
  6. Then click on the Accounts affected button, and choose Affect Liability and Bank Accounts to affect it on your checking account.
  7. After, select Done once finished. If you have additional payments to enter, proceed by selecting Next Payment. Continue this process until you have completed all payments. 
  8. Then select Done to save your work.
  9. Select Finish to close the window.

Payment Date and For Period Ending Pay Date fields are selectedTaxes and Liabilities section is selected

 

For more detailed steps, refer to this article: Enter historical tax payments in Desktop payroll.

 

I'll add this article to guide you when you need to file your tax forms: E-file and e-pay federal forms and taxes.

 

Please let us know if you have other payroll liabilities concerns. I'm always here to help. Have a good day ahead.

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