I forgot to file the 941 form for Q1 and then accidently filed Q2. Can I go back and file Q1 or how do I resolve?

Good day, @landerson00.

You can still manually file Form 941 for the first quarter by printing it. All you have to do is to select a custom date period in the File Form section, then print it. Let me show you how:

1. Find Employees and select Payroll Tax Forms & W-2s, then Process Payroll Forms.
2. In the Payroll Center, click the File Forms tab.
3. Choose the form you need to file from the list.
4. Select File Form.
5. Choose Custom from the drop-down list and enter the date, then click OK.
6. Review the forms and select Check For Errors. If needed, correct any errors.
7. Select the Print for Your Records button and click Yes to confirm.
8. Choose the item to print and select Print PDF.

Once done, you can now manually submit the form to the IRS.

Additionally, you can enroll in e-services so you can pay or file your federal and state payroll taxes online. Please take note that you only use this service for filing or paying taxes for the current period.

Moreover, you can check out our payroll tax compliance links to get info on how to access your state agency websites.

Should you have any follow-up questions or concerns, don't hesitate to post again here in the Community or leave a comment on this thread. Take care and have a good one.

Hi @landerson00,

Hope you’re doing great. I wanted to see how everything is going about filing the Form 941 concern you had yesterday. Was it resolved?

Do you need any additional help or clarification? If you do, just let me know. I’d be happy to help you at anytime. Looking forward to your reply. Have a pleasant day ahead! 

Why are we no longer able to file a past due Federal Quarterly payroll report electronically, we had that ability in the past, what has changed?

Hi there, @pgeorge.

Thanks for joining the thread. Let me add more details about your e-filing concern in QuickBooks Desktop (QBDT). 

Since tax agencies have a filing date, the program is directly dependent on the regulations stated by them. Thus, the option to file or pay taxes in the past using e-services is unavailable in QuickBooks.

At the moment, you can print your tax forms inside QuickBooks and manually submit your due taxes to the IRS. All you have to do is to follow the steps that I've outlined above. 

To get more details, you can refer to our Federal Payroll Tax Compliance link. 

If you have any follow-up questions or concerns, don't hesitate to post again here in the Community or leave a comment on this thread. Take care and have a good one.

I have filed the form manually. Thank you.

I filed the forms manually. Thank you.

I forgot to file for Q2 2021.  I did go back and try to print that quarter for manual filing. But, when I print it all over the form it says do not file-irs will not accept- not calied for q1 or q2.  

How do I fix that?

Thanks for becoming part of the Community, reinoslinen.
 

Since your 941 form for Q2 is saying you shouldn't file it, I'd recommend downloading the latest tax table to make sure you're up-to-date.
 

Here's how:

1. In your top menu bar, go to Employees.
2. Choose Get Payroll Updates.
3. Tick the Download Entire Update checkbox.
4. Select Download Latest Update. A window will be displayed letting you know when it's complete.

Once you're finished updating, you can print the form again to see if it works properly.

I've included a couple detailed resources about working with 941 forms and tax tables which may come in handy moving forward:

• E-file 940, 941, & 944 tax forms
• Get the latest payroll tax table update

Please don't hesitate to send a reply if your form continues saying not to file it, or in the event there's any additional questions. Have a wonderful day!

I forgot to file the 1st qtr form and created it but mine too has do not file irs will not accept all over it. I did the payroll update and went back to try to create the form but nothing comes up to be able to select a form to create. When I click on the form I had already created it still has the messages all over it. What can I do to create a form that I can manually submit. 

Hello there, nlivestock.

I appreciate you for joining this thread and adding your similar concern about creating and filing late for the 941 forms.

QuickBooks is unable to e-file late tax forms. That's why the Q1of 941 form is not generating within your company file. On the IRS website, we can download the Q1 form. After that, manually enter the information. 

You can utilize the data from QuickBooks to complete the form. I'll show you how:

1. Go to the Reports menu.
2. Go to Employees & Payroll, click More Payroll Reports in Excel, then choose Tax Form Worksheets.
3. Turn on the Macros.
4. Under Which worksheet do you want to create?, choose Quarterly 941.
5. Enter the dates, then click Create Report. Note: 
6. Make sure you select the correct quarter and form. 

Once done, you can manually submit the form to the IRS.

Moving forward, you can use these articles for more details about submitting forms in the upcoming quarters:

• E-file 940, 941, and 944 tax forms.
• Check out an equivalent report from your payroll and how each line is filled up by QuickBooks.

Don't hesitate to comment back on this thread if you have more concerns with payroll forms and taxes. I'm always ready to help. Stay safe, nlivestock!

The IRS does not have the Q1 form on their website. Where can I find it?

Hi there, teenbean99.

Welcome to the QuickBooks Community. Let's perform some steps to ensure you're able to find the Q1 tax form. Then, to ensure you'll be routed to the right person to assist you further in looking for what you need.

Paying your federal taxes and filing the necessary payroll forms throughout the year is an essential task. With this, you can find the various current and late tax forms like 941 from Payroll Center in QuickBooks Desktop. 

Here's how:

1. Click the Employees menu and select Payroll Tax Forms & W-2s. Then, choose Process Payroll Forms.
2. Go to the File Forms tab in the Payroll Center.
3. Choose the form you need to file from the list.
4. Select File Form.
5. Choose Custom from the drop-down list and enter the date, then click OK.
6. Fill in the other necessary field to finish the process.

Additionally, you can also follow the steps shared above on how to find the 941 Q1 forms. Then, make sure to choose the specific date period in the File Form section.

However, if you're paying and filing your late taxes and forms electronically, QuickBooks is unable to generate them within your company file. I recommend contacting the IRS since you can't see the Q1 form on their website. They have the tools to check and get the said form which is needed in filing taxes. You can click this article to view further details on how E-File works in QBDT: E-file and e-pay federal forms and taxes in QuickBooks Desktop Payroll Enhanced.

Lastly, you may refer to this article to see different details on how QuickBooks Desktop populates the lines on Form 941: How QuickBooks populates Form 941.

I'll be around if you have other concerns about QuickBooks or filing your forms. Please click the Reply button below, teenbean99. Have a great day!

Just read your answers.  My problem is 1st QRT 2022 941 report.  I believe I filed it but didn't file papers correctly and cannot find.  Thought I could access through Filing History, but only goes back to 9/30/22.  Had a major crash in Oct. and restored to August last backup.  Is this why can't I access older reports?  Any way?

I appreciate you dropping by this thread, @csEV,

Unable to file papers correctly can be one of the reasons why you can't access your older reports in QuickBooks Desktop (QBDT). It is also possible that you have restored the backup file instead of the one used to submit the 1st Quarter. 

To sort this out, I recommend filing a new form for the 1st Quarter. Make sure to double-check data and reports before doing so. 

Since you can no longer file it through QuickBooks, I suggest you print the necessary data in QBDT and send it directly to the Internal Revenue Service (IRS).

You can follow the steps given by my colleague @SarahannC in filing the form. Also, make sure that you have entered the correct Quarter Ending Date in the File Form section.

For more information about Form 941, kindly visit: How QuickBooks populates Form 941.

Additionally, you may want to use this article to know more details on how to e-file your federal tax forms and e-pay your federal taxes electronically: E-file and e-pay federal forms and taxes in QuickBooks Desktop Payroll Enhanced.

Let us know if you need further assistance with filing your Form 941 by leaving a reply. The Community team always has your back. Have a great one!