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jackiekbird
Level 1

I have 3 different employees with their own credit card for my business credit card. each one has different last 4 didits. How to distinguish the download transactions?

 
5 Comments 5
Catherine_B
QuickBooks Team

I have 3 different employees with their own credit card for my business credit card. each one has different last 4 didits. How to distinguish the download transactions?

I have a way on how we can identify each employee's credit card transactions, jackiekbird. 

 

We just have to add each employee's credit card as sub-accounts to your business credit card. After that, we can connect their bank accounts for online banking. This way, it'll be easy for us to group their transactions. 

 

If the business credit card is already added in the Chart of Accounts, we can proceed in adding the employee's bank as sub-accounts. Let me show you how to do it:

  1. In the Chart of Accounts page, select the New at the upper-right, 
  2. Select the correct Account and Detail type. Let's make sure that it has the same type with the business credit card. 
  3. Enter a specific name to identify that it's for the first employee. 
  4. Click the Is the sub-account box and select the business credit card account (parent account). 
  5. Hit Save and Close.

Please do the same steps for the other 2 employees. I've added a screenshot on how it'll look like in our Chart of Accounts. 

Then, we can activate their credit card account in the Banking page just how we connected the Business Credit Card. When we reach the Which account we want to connect? section, choose and click the correct employee credit card we just created in our Chart of Accounts. Now that they're accounts are connected, their transactions will automatically download which you can categorize them. It's easy for us to group them. 

 

Let me know if you have other questions. I'll be happy to help you out! 

alovezzola
Level 1

I have 3 different employees with their own credit card for my business credit card. each one has different last 4 didits. How to distinguish the download transactions?

I have 2 credit credit cards that I need to record the individual transaction. How do I do that .  The accounts are already set up.

Mark_R
QuickBooks Team

I have 3 different employees with their own credit card for my business credit card. each one has different last 4 didits. How to distinguish the download transactions?

Welcome to the Community, @alovezzola. Recording individual transactions of each credit card is my priority.

 

You have two options to record credit card transactions in QuickBooks Online (QBO).

 

First, you can enter credit card transactions through the + New button. Here's how:

 

  1. Click the + New button, then select the transaction you want to create.
  2. Choose a payee and select the Credit Card Account from the Payment account drop-down.
  3. Fill out the necessary information.
  4. Click Save and close.3.PNG

Or, you can go directly to the Credit Card Register and record your credit card transactions from there. 

 

  1. Click Accounting from the left menu, then select Chart of Accounts.
  2. Find the credit card account from the list and click View register.1.PNG
  3. Select the transaction you want to enter from the Add CC expense drop-down.2.PNG
  4. Enter the necessary information.
  5. Click Save.4.PNG

Then, repeat the steps to your other credit card account.

 

As always, feel free to visit our QuickBooks Community help website if you need tips and related articles in the future.

 

Please let me know if you need clarification about this, or there's anything else I can do for you. I'll be standing by for your response. Have a great day.

sullivjh
Level 1

I have 3 different employees with their own credit card for my business credit card. each one has different last 4 didits. How to distinguish the download transactions?

I tried to add an employee card as instructed above, but QBO is advising that the account already has a parent account that is connected. 

 

How can I connect the employee card that is a sub-account?

Giovann_G
Moderator

I have 3 different employees with their own credit card for my business credit card. each one has different last 4 didits. How to distinguish the download transactions?

Thanks for joining the thread today, sullivjh.

 

I can share information about connecting employee card account in QuickBooks Online.

 

QuickBooks allow you to set up bank or credit card account that has multiple subaccounts. If you already has a parent account set up, you can follow the step provided above to add employees card as sub-accounts. 

 

Before connecting to Online Banking, you'll need to know how your bank sends the downloaded transactions. You can only connect the parent account if it downloads to one account. Connect the subaccount, not the main account, if it's on individual accounts. To understand more about the Online Banking Guidelines, see this article: About bank or credit card subaccount setup.

 

Please review the following resources below for extra help and reference on using Online Banking:

 

 

Reach out to us again if you have other questions or concerns when working with Online Banking. We'd be happy to help you again. 

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