Hello there, @mcneecehvac.
If you paid the tax outside of your Payroll product, you’re already on the right path in recording the tax payment. You have to record them as paid to close the tax notices. Let me add some additional steps to make sure all the necessary details are captured.
First, run the Tax Liability report to verify the paid, owed, and the total tax amount for that pay period. This report also provides you a split on the taxes that make the total deposit.
After that, let's review the breakdown of the tax payment and make sure the exact tax period is used.
- From the left menu, select Taxes.
- Go to the Payroll Tax tab, then select View Tax Payments you have made.
- From the drop-down located at the upper right, select Edit.
- Check the details of your payments, including the period start, end, and payment date. Be sure to include the breakdown of each tax type that you paid.
- Make the necessary changes if needed.
- Hit OK.
Please note that historical payroll tax payments do not post any debits or credits to the Chart of Accounts. If you need to record payments in your bank and tax liability/expense accounts, you can do so by creating expenses or checks. To do this, click on the plus symbol in the top left of your QuickBooks Online account and select Expense or Check.
Meanwhile, if you also need to remove notifications for payroll forms that are showing overdue, you may check out this article for further guidance: Archive old forms.
Please don't hesitate to post again or leave a comment should you have any other questions. Have a great day ahead.
