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Level 1

Need to pay a vendor using direct deposit one-time for a one hundred dollars using quickbooks

I need to pay a vendor using direct deposit one-time for a one hundred dollars using quickbooks. But once I submit transaction it tells me I  need to turn on 1099-misc and then ask the vendor for their tax id? It is just one-time to this vendor and only a $100.  I can always mail a check to vendor but the vendor prefers I directly deposit to their account. Just wondering if this is possibility. 

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QuickBooks Team

Need to pay a vendor using direct deposit one-time for a one hundred dollars using quickbooks

Hi there, @fds.

 

Thank you for posting here in the Community. I want to make sure you're able to send the Direct Deposit (DD) of your vendor in QuickBooks Desktop Payroll. 

 

It seems that the Vendor eligible for 1099 box is ticked, that's why the system prompts that you need to turn on the 1099- MISC and required to enter the tax ID. Independent contractors are employees under the law.

 

Let's remove the checkmark in the box for Vendor eligible for 1099 since this is a one-time direct deposit. Double click the vendor's name, then select Tax Settings. See the screenshot below for your reference.

 

Once you have completed making changes to your vendors in QuickBooks, resend your payments to Intuit. Make sure that the pay date is not less than two business days in the future. If it's less than, the check will automatically choose the next available date to pay via DD.

 

Here's how:

  1. Go to the Banking menu, then click Write Checks.
  2. Choose checking account in the Bank Account drop-down arrow.
  3. In the Pay to the Order of drop-down, select the independent contractor. 
  4. Enter the date and amount
  5. Click the Expense tab and select the expense account.
  6. Verify Pay Online is checked.
  7. Hit Save & New
  8. Tap Send to Intuit to open the Send/Receive window.
  9. Click Send and enter your DD PIN

For the detailed guide, check out this article: Paying Independent Contractors using Direct Deposit.

 

If you no longer want to pay a vendor for a direct deposit, you can remove them from the setup.

  1. Go to the Vendors and choose the Vendor Center.
  2. Double-click the name of the vendor whose profile you want to edit.
  3. Pick the Additional Info tab.
  4. Select the Direct Deposit button.
  5. Choose to clear the box Use Direct Deposit for this vendor.

You can always check the status of your payroll by clicking the paychecks and payroll liability check-in your QuickBooks bank register. You can see a green lightning bolt beside them if your payroll information was sent successfully. For more information about the process, visit this article: Send payroll and direct deposit paychecks in QuickBooks Desktop Payroll. Directly go to the bottom part of the page.

 

Let me know if you have follow-up questions by clicking the Reply button below. I'm always here to help. 

Highlighted
Level 1

Need to pay a vendor using direct deposit one-time for a one hundred dollars using quickbooks

thanks for the answer but according to this:

https://quickbooks.intuit.com/learn-support/en-us/process-payroll/error-the-vendor-payment-transmiss...

 

it says 

Intuit Direct Deposit service cannot be used to pay bills or make payments to individuals or entities who are not independent contractors.

 

Only 1099 vendors can be paid with this service.  Remove the non-1099 vendor payments and resend the payment transaction.  For additional explanation, instructions, and options see payroll.com/DD4V.

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Moderator

Need to pay a vendor using direct deposit one-time for a one hundred dollars using quickbooks

Good day, fds.

 

Yes, you're right. Direct Deposit feature is for independent contractors and not used for paying bills or paying vendors.

 

To learn more about this feature and managing independent contractors, see the recommended articles below:

 

Feel free to drop me a reply below if you require more information about direct deposit processes. I'd be glad to help.

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Community Champion

Need to pay a vendor using direct deposit one-time for a one hundred dollars using quickbooks

What you need is the vendor to send you their QB invoice via email where they have set themselves up to accept QuickBooks payments.  this is the complete opposite of what you have been attempting. If they are not set up to receive then process an ACH through your local bank (it may or may not cost you anything)

 

Another set of alternatives is PayPal, Venmo, Square (if they use it) PayPal between "friends" is free

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