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Level 1

Paid time off

I have set up sick and vacation time correctly. I have entered yearly amounts for each employee.

When I enter payroll information into the paycheck entry screen, any time entered for sick or vacation pay does not deduct from the yearly total. If I don't manually change the information in the employees screen, the yearly total will still show up on their paystubs. If an employee has 40 hours vacation and I enter 8 for this pay period, their total still shows up as 40, not 32.

I use this program for other jobs, and I don't have this issue with them.

Solved
Best answer April 24, 2020

Best Answers
Highlighted
QuickBooks Team

Paid time off

Let me help you fix this, @amyk3448.

 

It could be that the vacation item that was set up was under the regular pay instead of vacation pay. This is the reason why the vacation hours weren't deducted from the total accrued vacation hours.

 

To fix this, we can go back to paycheck and replace the vacation pay with the correct payroll item. Here's how:

 

  1. Open the paycheck and select the vacation pay that was set up.
  2. Click Add new, then select Hourly wages and click Next.
  3. Select Vacation pay, then click Next.
  4. Enter the name for this payroll item and click Next.
  5. Select what expense account are you going to use to track this expense, then click Finish.

 

Once done, you can now enter the vacation hours used by your employee. This will now deduct the total available vacation hours. Then, you can save the changes that you've made to this paycheck.

 

In addition, you can also run the Paid Time Off List report to check the available and used paid time off hours of your employees. Just go to the Reports menu and select Employees & Payroll. Then, click Paid Time Off List.

 

If I can be of further assistance, please let me know by posting below. Hoping this response finds you with a smile.

View solution in original post

3 Comments
Highlighted
QuickBooks Team

Paid time off

Let me help you fix this, @amyk3448.

 

It could be that the vacation item that was set up was under the regular pay instead of vacation pay. This is the reason why the vacation hours weren't deducted from the total accrued vacation hours.

 

To fix this, we can go back to paycheck and replace the vacation pay with the correct payroll item. Here's how:

 

  1. Open the paycheck and select the vacation pay that was set up.
  2. Click Add new, then select Hourly wages and click Next.
  3. Select Vacation pay, then click Next.
  4. Enter the name for this payroll item and click Next.
  5. Select what expense account are you going to use to track this expense, then click Finish.

 

Once done, you can now enter the vacation hours used by your employee. This will now deduct the total available vacation hours. Then, you can save the changes that you've made to this paycheck.

 

In addition, you can also run the Paid Time Off List report to check the available and used paid time off hours of your employees. Just go to the Reports menu and select Employees & Payroll. Then, click Paid Time Off List.

 

If I can be of further assistance, please let me know by posting below. Hoping this response finds you with a smile.

View solution in original post

Highlighted
Level 1

Paid time off

This worked. I'm pretty sure that vacation was set up as "vacation". I work for multiple businesses, and this was the only company file where it didn't work. Thank you for your help.

Highlighted
QuickBooks Team

Paid time off

Good afternoon, @amyk3448.

 

I'm glad to hear that the steps provided by my colleague @ReymondO did the trick. 

 

If you have any more questions, please don't hesitate to comment below. I'm always here to lend a hand. Have a safe and productive weekend ahead!

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