Thanks for reaching out for assistance, @Patsfanx2. I understand how essential it is to keep your payroll records accurate, and I'm here to guide you through this process. No worries, let's work together to get your payroll checks sorted out efficiently in QuickBooks Desktop (QBDT).
Firstly, we can void the paycheck so that your paycheck dollar amount will change to zero. Then, recreate the voided direct deposit paycheck. This way, the total amount is accurately reflected in the direct deposit liability check. It'll also help balance your check register and ensure employees aren't paid twice.
It's my pleasure to show you how:
- Go to Employees and select Pay Employees.
- Select Unscheduled Payroll.
- Enter the check date and pay period to match the voided paycheck.
- Place a checkmark next to the affected employee(s) and select Open Paycheck Detail.
- In the Preview Paycheck window, clear the Use Direct Deposit checkbox.
- Add the payroll ITEM NAME, the $18 RATE, and HOURS.
- In the Other Payroll Items section, enter the DD Offset payroll item.
- Enter a negative amount for the DD Offset item equal to the net amount of the paycheck.
- Press Tab on your keyboard to change the net pay to 0.
- Click Save & Close, then Continue.
- Select Create Paychecks.
Moreover, please note that legislation, like the Fair Labor Standards Act (FLSA), enables employers like you the right to recover an overpayment in full. With this, you'll have to check with applicable state labor departments for state-specific laws before collecting overpaid amounts.
Additionally, I've got you this resource you can always browse to help you send direct deposit paychecks to process payroll on time: Send direct deposit paychecks in QuickBooks Desktop Payroll.
You can always count on us if you have any more questions or need additional assistance with managing your paychecks, @Patsfanx2. We're committed to providing personalized support and are here to help you navigate through any concerns you have.
