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I can share a couple of info and steps to ensure you can manage your paychecks and liability accounts seamlessly in QuickBooks Desktop (QBDT), @NNeese.
First, once you create a paycheck, there's only one option to assign a class, and it will affect both the employee and employer's payroll taxes. If the transaction doesn't have a class, it will show as Unclassified.
Second, if you've set Do not affect accounts when entering liability adjustments, this will cause it not to change or decrease your payroll liability accounts by class.
To verify and fix this, here's how:
- Go to the Employees menu at the top.
- Select Payroll Taxes and Liabilities and then Adjust Payroll Liabilities.
- Choose the Previous Adjustment button until you find the adjustment affecting the report.
- Select the Accounts Affected button.
- Choose Affect liability and expense accounts and then click OK.
- Select the OK button to prompt an error to save the transaction. Save it and choose an Expense, Asset, or Liability Account for employee liabilities once prompted.
- Click OK when you're ready.
For more info, please check out this article: Payroll Liability shows incorrect amounts.
Lastly, you can run the Payroll Summary report to ensure your payroll liabilities/accounts are updated. To do this, go to the Reports menu, and then select the said report from the Employees and Payroll section.
You can count on me if you have more questions about managing your payroll in QBDT. I'd love to hear more from you in the comment section. Take care.
To do this for existing liability checks, edit the liability payment checks and split up the payment lines as needed, adding the appropriate class to each line. I'll look like this:
As you make new payments, you can add this detail before initially recording them.
