E File W2s to Maryland keeps failing anyone else having issues

Ensuring your W-2 filings are completed smoothly and accurately is our top priority, kdstewart.

There have been no reported issues concerning W-2 state filings for Maryland. To ensure clarity, I would like to confirm whether you are encountering any error messages. Any further details you can provide would be greatly appreciated.

When e-filing the W-2 form using QuickBooks Desktop, an error will occur because Maryland is not included among the states supported for e-filing in QuickBooks Desktop Enhanced Payroll. Consequently, you'll need to manually generate your W-2s and submit them to your state.

If you're having trouble uploading your W-2s to your state agency's website, it would be best to contact them directly. They can verify your file against their requirements and provide you with the necessary instructions for filing your form.

For more insights into the process of submitting your state W-2s, you can explore the article: File your state W-2s with Quickbooks Desktop Payroll Enhanced.

If you notice any mistakes before filing your W-2s, you can visit this article for guidance on what to do: Fix an incorrect W-2 and W-3.

Ensuring the accurate completion of your W-2 and W-3 forms is essential. Should you have any questions, we are ready to assist you.

MD does accept filings from QB have done it many times and also when you do the W2 Interview MD is a listed state as being accepted.

I am still having issues with this. Attached is an excerpt from the MD Instructions.

Indeed the issue is with the NEW extra line at the end of the text file. QBks has not gotten with the program. There should be a needed QBKS update not done yet. I might wait a while to see if they do anything at intuit.

Yes I have also gotten rejected for MD W2s.  If there is a fix please let me know.

Hello there, Sue. Navigating form filing processes, especially when it involves state requirements, can be a bit challenging. I want to ensure you can successfully submit your W-2 forms.

Although Maryland isn't one of the states that QuickBooks Desktop Enhanced Payroll supports for e-filing, you can still manually generate your W-2s and submit them to your state.

Since you mentioned that your submission was rejected, I recommend contacting the Maryland State Tax Office for assistance. They can provide specific guidance and help resolve any issues you may encounter during the filing.

Additionally, here are some resources you can check out as a guide to managing your W-2 forms in QuickBooks Desktop:

• Print your W-2 and W-3 forms
• Fix an incorrect W-2 and W-3

Moreover, you can create a payroll summary report for future reference. It will provide detailed information on your total payroll wages, taxes, deductions, and contributions.

Maintaining open communication with your state agency will ensure that your W-2 forms are filed correctly and on time. If any uncertainties arise as you make your filing process, remember that I'm just a post away. 

I have also gotten the "file extension is incorrect" when trying to upload a test file on the Maryland website.

Thank you for reaching out and keeping us updated on the situation, Elaine. Ensuring you can submit your W2 file is our goal and I'm here to share how you can achieve this.

When you create a W2 in QuickBooks Desktop, QuickBooks will generate it as a .txt file.

Since you've already performed the troubleshooting provided by my colleague in your initial post, I recommend contacting the Maryland tax agencies directly to ensure that the file meets all their specific format and submissions. They can provide the most accurate advice on how to proceed and help identify if there are any adjustments needed in the file.

Moreover, you can check out this article to learn how to view your payroll tax payments and forms: View your previously filed tax forms and payments.

If you need any help in liaising with the tax agency or understanding their guidelines, please don't hesitate to let me know. I am here to assist you throughout the process and ensure this gets resolved smoothly.

Once the file itself is correct, you need to rename the file: W2REPORT.TXT

To run the test, you need to rename the file: TEST_W2REPORT.TXT

It seems to prefer ALL CAPS also.

Are you saying I need to correct the file???  I am a CPA, not a programmer.  If QB can't get this working than I guess I'll need to find another payroll processing company.

Thank you so much for taking the time to provide such detailed information concerning the error messages and how to fix it, John. Your efforts to outline the specific issues are greatly appreciated.

I completely understand your concerns, Sue. Submitting your W2 file is crucial, and I’m here to share how you can correct this so you can concentrate on your main responsibilities.

To begin with, the file does need some corrections. It’s important to note that this isn’t about programming; rather, it’s about making sure that the data matches the required formats.

Since these adjustments pertain to W2 file format submission, reaching out to your tax agency can be incredibly helpful. They can provide you with step-by-step instructions on how to properly adjust your file to ensure it meets all compliance requirements.

Moreover, you might want to check out this article to learn how to access your payroll tax payments and forms: View your previously filed tax forms and payments.

Contacting your tax agency should provide you with the precise steps to resolve these issues quickly. If you encounter any further hurdles or require additional assistance, don’t hesitate to reach out.

I appreciate you sharing more details about the errors you encountered, @HLHmeowcat. Let’s explore the necessary steps you need to follow to ensure a smooth and successful upload of your W2 forms.

The errors R200008 and R100005 when uploading a W-2 form in the Maryland state portal indicate issues with the data format or missing required fields. The R200008 relates to incorrect formatting of the W-2 data, while R100005 indicates that mandatory fields are not filled out correctly or are missing. To address these errors, confirm that all required fields are accurate and that the W2 data complies with the designated formatting requirements.

When generating your W2 file in QuickBooks Desktop, it's important to make sure that the file format is specified to W2REPORT.TXT, which you create through worksheet or Excel.

Additionally, you can contact the Maryland state agency for further clarification on the errors you encountered. They can confirm if these errors are occurring in their system and will guide you through the steps to fix them.

Moreover, we've produced this comprehensive reference that will guide you in preparing your tax forms. This resource is designed to equip you with the necessary information and tools to navigate the process smoothly: Year-end checklist for QuickBooks Desktop Payroll.

Should you encounter any challenges during the filing process or experience any issues with QuickBooks, please feel free to reach out to us. We're here to provide you with the support you need and are more than willing to assist you every step of the way.

I had to add the following line to the end of the file after running the Quickbooks generated W2REPORT.TXT:

RF     XXXXXXXXX

There should be 5 spaces after RF and the X's must be replaced with the number of W-2's being submitted in the file with leading zero's.  In my case I had 21 W-2's so: XXXXXXXXX = [removed]

Be sure not to add anything after that (spaces, carriage return <enter>, etc)

Not sure why that post got edited, but [removed]