How do I add a new PT employee who is a student whose permanent address is in SD, but she is working KS.

Good day to you, lynette-strathma,

I'm here to help you add the part-time (PT) employee in QuickBooks Online.

Before adding the new employee, you'll first need to gather their info. Here are the following details you need to have:

• W-4 info — Personal data of an employee such as name, address, social security number, filing status, number of allowances, and exemptions if any. You can verify any SSN with the Social Security Number Verification Service.
• I-9 form — A form used to verify employment eligibility in the United States.
• Pay info — Employee's salary or pay rate, other pay types, as well as pay schedule.
• Federal and state filing status — One of the factors to determine employee's withholding taxes.
• Time off policy — There are 4 available time off policies in online payroll — vacation pay, sick pay, unpaid time off, and paid time off policies.
• Email address — If you want your employees to have access to their pay stubs online, send them an invite.

Once you have all the information required above, here's how to add an employee:

1. Go to the Workers or Payroll menu, then select Employees.
2. Select Add an employee.
3. Enter the employee's info.
4. Add the SD address in the Profile section for the home address and KS address in the Employment area for the work location.
   
5. Click Done.
6. After that, you can then create a paycheck to pay the PT employee.

I've added these resources if you need help more help setting up an employee:

• Supported pay types and deductions explained
• Set up voluntary payroll deductions in online payroll.

Now that you're dealing with multi-state employment, check this out for additional information: Multistate withholding matrix.

Stay in touch if there's anything else you need by clicking the Reply button. I always have your back.

I was hoping this was the answer to my question. I have a similar problem but It does not allow me to change the state in either location. How do I change the default state?

Hello JADeMolle!

We'll need help from our Support team to add a new work location to your payroll settings. You can contact them today until 6 PM PDT. I would also suggest assigning the location while you're still in touch with them.

On the other hand, you may want to check about multistate employment payroll situations since you have an employee working in a different state.

If you need anything else, please don't hesitate to go back to this thread. We'll be happy to assist you again.

Enjoy the rest of the day, and stay safe!

Hi

Am not sure if you got a useful solution but I have been struggling with the same issue. If you are in the UK, you can add a part-time employee using their Tax Code. follow the link https://www.gov.uk/employee-tax-codes/letters to learn where they belong. The ideal one is BR if they have another job but just check the link to make sure.

Then under the Tax Information, Starter declaration, select 'has another job'

I hope this helps someone, I know I needed such information.