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Hi there, johnwilson01.
I'll share some information and help you print and eFile W2 forms in QuickBooks Desktop Payroll.
Keep in mind, that you can only start printing your W-2s on or after January 1. In addition, if you're printing from QuickBooks and mailing official copies to your employees, we recommend ordering W-2 kits (W-2s and envelopes) from us to ensure that the W-2s print correctly.
Once it's time to print the forms, you can follow the steps below:
On the other hand, if you're ready to submit your W2s and W3 forms, here's what you need to do:
The first step to electronically file your W-2s is to set it up.
Next, you’ll be able to create your W-2s.
Now you’re ready to send us your W-2s to file electronically.
For the complete steps and details of the process, you can check out this article: File your W-2 and W-3 forms.
I've also added this resource as a future reference in completing your year-end tasks: Year-end checklist for QuickBooks Desktop Payroll.
Let me know if you have follow-up questions or other concerns about printing and filing W2 forms. I'll be here to assist.
I have an employee that has four different jobs in our City and each pays differently . had to have a w-2 for each position last year now it wont let me enter them into the system to pay them
Thanks for getting involved with this thread, cityofironjuncti.
QuickBooks Payroll is only able to produce one W-2 per company worked for. I can certainly understand how an ability to produce multiple W-2 forms for employees could be useful and have submitted a suggestion about it as of today.
You can also submit your own feature requests while using QuickBooks.
Here's how:
Your feedback's definitely valuable to Intuit. It will be reviewed by our Product Development team and considered in future updates. You can stay up-to-date with the latest news about your product by reviewing Intuit's Product Updates webpage.
If you're in need of a way to produce multiple W-2s from the same employer, or unsure of if you should, I'd recommend working with an accounting professional. If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.
I'll be here to help if there's any additional questions. Have a wonderful Wednesday!
Do we still need a Transmitter Control Code from the IRS to electronically file Information Returns (W2s and 1099s) through Quickbooks Desktop?
You don't need Transmitter Control Code (TCC) from the IRS to electronically file returns through QuickBooks Desktop (QBDT), blcrouse. I'll gladly provide more details about this below.
TCC is only required if you want to file 1099s directly to the IRS's new Information Returns Intake System (IRIS). To learn more about the requirements and how to register with IRIS, see E-file Forms 1099 with IRIS page.
Additionally, starting in tax year 2023, the IRS has issued some new guidelines about electronic filings and corrections. You may want to check out this article to see what's changed: Understand the IRS regulations for filing 1099s and W-2s.
If you have other concerns about e-filing returns in QBDT, let us know in the Reply section so we can address them for you. We're always right there to help you in any way.
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