How to do the Oregon i-wire?

It's great to have you here, @echo.

Welcome to the Community! I want to make sure you're getting the right support in filling your W2's and 1099 via Oregon i-Wire.

For starters, QuickBooks Online currently does not support filling of State W2's and 1099 electronically. What you can do is to file via iWire. It is an online portal used by the state of Oregon where employers can submit W-2s and 1099s electro​nically.

To further assist you with navigating around Oregon iWire portal, I'd recommend reaching out to your State Tax agency. They can further help you in manually filing your state W2/1099.

I've got a helpful article with more details: Oregon Income and Wage Return e-Services (iWire) File Specification.

Keep me posted if you have other questions about preparing and filling your State tax forms. I'd be happy to help answer all your inquiries. 

Quickbooks will make a txt file for you to file through Iwire.

Go to you payroll center. Down in the bottom you will click 'E-File State W-2'. It will export your file into excel. You will review it. Then you will click on 'Start Interview' in the excel ribbon, top left of screen. It will then walk you through making a .txt file to submit to Iwire. After you log into the Oregon Dept of Revenue website, you will have the option to submit a .txt file. Upload from where you saved it and you're done.

Works well, and beats entering each W-2 manually into the state's system.

Hi, @Diamond H.

Thank you for joining the thread and for adding some information about the Oregon i-Wire. The steps provided will help a lot of customers who want to do the Oregon i-Wire.

Please know that our doors are always open here in the Community. You can post anytime if you have questions or want to share your best practices using the product. Have a great day ahead!

I've not encountered any confirmation that this will work for 1099 MISC form filings. Does this work with those as well? 

How about for the 1099 MISC form filings required by OR DoR? Will this work for those also?

Yes, you can file 1099 through iWire, Amaent1.

You can either upload a 1099 text file or manually enter the information. 

I'll share an article about iWire for more information. 

If there's anything else that you need, let us know. 

How do I export the W2 TXT file in Quickbooks Online. I do not see the option to E-File State W2 in the payroll center in QBOnline

Hi there, @ MBarrett1

The Annual Tax Forms are for those states that require employers additional forms or worksheets that'll be filed with state W-2s. QuickBooks Online provides signature-ready versions of W-2s or PDF copies of the worksheets.

If you're referring to the .txt file to be uploaded to the state website, this option is not available in the QBO for now. You might want to use the PDF copies of the Federal W-2 and convert it to a .txt format using a third-party app.

You can always browse these articles to know more about W-2:

• W2 form boxes explained
• File W-2 forms
• How to print W-2s forms

I'm just around the corner if you have other questions. Thanks for dropping by.

When I send the file to excel it does not populate the amounts for the employees in the State transit tax wages or State Transit Tax withheld.  Am I missing a step?

I appreciate you dropping by here in the Community, @CissyS,
 

The browser can occasionally be poorly configured, which may be the reason you're experiencing this issue. I suggest opening a private window or a different browser to isolate this issue. Here's how to activate incognito mode in some of the most common online browsers:
 

• Google Chrome: Ctrl + Shift + N
• Mozilla Firefox: Ctrl + Shift + P
• Microsoft Edge: Ctrl + Shift + P
• Safari: Command + Option + P

If you can finally see the amounts when exporting to Excel, it's safe to say that the browser has caused it. This can be fixed by clearing your cache and cookies.

If the issue persists, I suggest contacting our QuickBooks Online Payroll Support. To ensure that your concern will be addressed timely. 

I'll also include this article you can use to refer to if you want to learn about common tax payment and form filing questions for QuickBooks Online Payroll: Get answers to your payroll tax payment and filing questions.

Let us know if you require further assistance with exporting payroll forms to Excel. The Community team is here to help anytime. Wish you a blessed year!

Thank you so much for reaching out.  I tried it and it did not work.  I realized that is probably because I work in desktop version.  If anyone has any other ideas I would be grateful!

We are having that same issue.

Hi CissyS and LeighS,

Thank you for joining the thread. I'll share information on how you can generate a file for Oregon iWire.

In QuickBooks Desktop, you can create a W-2 text file and upload them using Oregon iWire. Please check out sections Step 1, Step 2, and Step 3 in this article: File your state W-2s with Quickbooks Desktop Payroll Enhanced.

Let me know if you have other payroll concerns. Take care and have a good one.

For whatever reason, the State Transit Tax Wages and the State Transit Tax are not populating as they have in the past.  I am trying to do a work around and will let you know if it works.   Manually entering data is fine if you have a handful of employees but when you have 50 to 70, it is real pain in the neck. 

This is how I remedied it.  When you are creating the Excel spreadsheet before you create the txt file, manually enter the State Transit wages and the State Transit taxes for each employee on the far right column of the spreadsheet.  Then go through the interview process.  Make sure that the file that is created is a txt file (you may need to rename it .txt).    What a pain in the neck but far better than entering all the employee data.

I had the same problem and after the most recent update the excel file does not even work 

I entered the information manually to the spreadsheet.

Re:  E-File State W-2 (Oregon specifically)

The spreadsheet that is created (the first one; not the txt file) reviewing it for accuracy columns AQ and AR all have 0.00.  These columns are titled "STT Wages" (Statewide Transit Tax) and " STT Tax".

The actual w2's populated/printed this information correctly; so, its not a data issue.  Its a programming issue.  This should work.  I shouldn't have to manually enter 200 entries (1 for each wages and tax) for 100 employees.  Not what we pay a large amount annually for your service to do for us.  You state it works; but it is incomplete.  I have downloaded the latest update.  Just tried again this morning.  Still incomplete data. 

This issue needs to be expedited.  I am using Desktop Pro with Enhanced Payroll.

Thanks for getting in touch about this, Debrah2.

You're right. Manually entering the wages and taxes for the Oregon Statewide Transit Tax isn't ideal. This issue shouldn't happening since you have downloaded the most recent updates.

If the data populates/prints correctly on the W2 form, it will also populate in the Excel workbook. It needs to be check, and I recommend contacting our QuickBooks Payroll Support to do so. They can access your account and open a ticket for investigation.

Here's how:

1. Go to Help, then select QuickBooks Desktop Help/Contact Us.
2. Select Contact Us.
3. Give a brief description of your issue, then select Continue.
4. Sign in to your Intuit account and select Continue and then Continue with my account.
5. We'll email you a single-use code. Enter your code and select Continue.

• If you have more than one account, select the account you want to use and then Continue.

1. Select to chat with us or Have us call you.

In the meantime, you might manually enter the information from Excel before making the txt file. To ensure that your data is sent on time to the state agency.

In addition, I've included this article in case you need to make any adjustments in QuickBooks Desktop: Adjust payroll liabilities in QuickBooks Desktop Payroll.

You can get back to this post if you need anything else. We're always here to assist you.

Agreed!  I am using QuickBooks Accountant's Desktop with Enhanced Payroll.

Under the Employee Tab, under Payroll Tax Forms, click on the Tax Form Worksheet in Excel.  You want State Wage Reporting, click last year and create report. This gives the reporting by state payroll tax list.  Go to the State Transit Tax area and copy both the State Transit wages and the State Transit Tax withheld for all of the employees and paste it on your newly created State W-2 excel file then go through and start the interview.  It is ridiculous that Intuit hasn't fixed this issue because the State Transit Tax population has worked well in the past.  Better than hand entering all the data and allows you to finish the 2022 payroll tax filings.