I have a vendor with two locations. How do I print a 1099 for it?

Hi, @creed1.

Thanks for posting here in the Community. I'm here to help print 1099 forms for your vendor in QuickBooks Online (QBO).

You need to print two 1099 forms if your vendor has two separate EINs for each of their locations. However, I'd still suggest that you consult with your accountant or the IRS for further assistance on how should this be handled.

To print the 1099 forms, here's how:

1. Go to Expense menu at the left panel, then pick the Vendors tab.
2. Click Prepare 1099s at the upper right, and select Let's get started (or Continue your 1099s if you've been here before).
3. Select Finish preparing 1099s, then Print and mail.
4. Choose Print sample on blank paper to see a preview of your form to be printed.
5. If it looks good, click Print, then Print again.

For your reference, you may check out this article that tackles Preparing and printing 1099-Misc form in QBO.

That's it. Should you have any follow-up questions, don't hesitate to leave a comment below so I can get back to you right away. Wishing you and your business continued success.

No, the vendor has two locations, one EIN.  What I did was to merge them, but there should be a way available to have the sites tied to the same EIN - there isn't, I'm told.  That's a weakness.

Hi there, creed1

Thanks for sharing your thoughts about this. Allow me to jump in and add some details about creating one 1099 form for two locations. 

Did you enter two vendor profiles for one EIN? If so, both of them will show in the Review page when preparing the 1099s form. Therefore, you'd need to create and print two 1099s forms for both locations. 

We recognize that each company has unique needs and I can see how having the ability to print one form for two locations would empower your business. I'll prepare a feedback statement to send up to our product engineers.

It'd be best if you can also send this as a suggestion directly to them. This way, we can convey the changes we both want to see in the future. To do this, go to the Gear icon, then select Send Feedback Online. 

Feel free to post any questions you have below, I'm here to ensure your success. Wishing you and your business continued success in the future. 

I don't feel like the need to send one 1099 form to a single Vendor that is best handled with multiple occurrences in the Vendor list (regardless of the reason) is all that "unique."  Has this issue been addressed yet?

Is this being addressed? Very basic feature request

I understand how this feature could be beneficial to all of our customers, @PIP_jon.

The 1099 reports depend on the address reflecting on the direct deposit check. Currently, the ability to set up vendors with multiple locations isn’t in our development roadmap. In the meantime, you can edit the vendor's address every time you process a Bill Payment Check for your vendor. 

Here's how:

1. From the left menu, select Expenses.
2. Click the Vendors.
3. Choose the vendor that has the open bill, then find the bill you'd like to pay.
4. In the Action column, select Make a payment.
5. From the Bank/Credit account drop-down, choose the bank.
6. On the right, uncheck Print Later.
7. Fill in the Payment Date and Amount.
8. Under Outstanding Transactions, check the bill you're recording payment for.
9. Edit the address.
10. At the bottom right, select Save and Close.

Also.I'd recommend checking our QuickBooks blog page regularly so you'll be updated on the latest features and improvements in QBO.

Additionally, you can always check our Income and expenses page for future reference. There, you can read and learn some best practices in managing your expenses efficiently.

In case you have any other questions, you're always welcome to post here anytime. I'll be sure to answer them for you. Have a great day! 

It's been over a year and Intuit has not resolved this common theme.  The only work around I found for filing 1099s for multiple vendors with 1 EIN is to use a journal entry.  I have 3 vendors set up, only 1 is flowing over to the 1099 report.  I have unchecked the box for the 2 other vendors for the 1099 tracking.  I made the journal entry amount for the annual payments made to those 2 vendors (DR GL account include vendor name; CR same GL account no vendor name).  In the name field the vendor name for which you will file a 1099, the second line does not need to have a vendor name.  I used the same GL account for the entry so it is a zero net impact to reporting.  Run the 1099 report and the correct total will appear and 1099s can now be filed correctly.  Let me know if anyone else has another alternative.  Hope this helps!

I second what hfernicola writes. It is not that uncommon for one business (one EIN) to operate under multiple DBAs all sharing the same TIN. With customers, a "parent" company can be assigned in QuickBooks. This same apparatus would take care of multiple vendors.