I have already efiled 1099's but need to add an additional contractor. How do I do this?

Hey there @lizkarpel,

Thanks for reaching out to the Community! It’s great to have you here. Adding additional vendors and creating 1099's after submitting a previous batch is a common question and I’m happy to help.

Simply open QuickBooks Online-

1 From the Payroll menu

2 Select Contractors

3 Then Prepare 1099s

If contractors are not added yet, add them first before going to the 1099 e-file flow. Once they have been added, you will complete the flow and you’ll be all set.

Don’t hesitate to ask if you have any other questions about 1099’s, year-end, or anything else. I’d be happy to help anytime!

How do you add another 1099 after they have been submitted?

Hi there @mhatch12,

Thanks for checking in with the Community. I’d be happy to help you with creating an additional 1099. All you will need to do is go through the process of creating 1099’s, add your contractor and create. Here’s how:

1. From Expenses.
2. Select the Vendors tab.
3. In the right corner of your screen, you will see Prepare 1099s.
4. Once routed to the next page, click the Continue your 1099s.
5. Follow the next steps for filing.

That’s it! You’re all set. Let me know if you have any other questions, or if I can help you in any other way. I’m always here to help.

Do I have to file the whole batch again?  I cannot select one contractor in the Print 1099s.  The all come up.

Thank you. L. Samuels

Thanks for joining in on the thread, L. Samuels.

I'm here to provide some information. In QuickBooks, you can file another set of 1099s after submitting the first batch.

To do this, go to Payroll > Contractors > Prepare 1099s. Then, follow Step 3 and Step 4 in this article: Create and file 1099s using QuickBooks Online.

For more information about the 1099 MISC form, feel free to read this article: What is a 1099 and do I need to file one?.

Please let me know if you need additional help your QuickBooks Online account. I'll be right here to further assist you. Thanks!

I am having the same issue and cen’t seem to get any answeres.  

Hi lhuss,

Thank you for joining in on the thread. I'll share information about filing an additional form.

You can create a 1099 form for the contractor you missed and a 1096 form together with that. The procedure is the same as how you created the previous forms.

You can also coordinate with the IRS to know the protocols for this situation and to make sure you don't get a penalty. You may also check the 2021 General Instructions for Certain Information Returns and find (Ctrl+F or Command-F) "Multiple Filings" to see more details.

If you have any other questions about filings or anything in QuickBooks, please don't hesitate to comment below. We'll be more than happy to lend a helping hand. Take care!

I, too, have to add additional 1099s. Yesterday I submitted 2 1099s. So when I go through the process and come to the page to select "E-file Only" it shows forms being processed as 0 and for "forms submitted" it says 2 and it won't let me send any more 1099s. Why can't I submit more?

Hello there, jc504.

Filing additional 1099s is the same process as when you first submitted the first batch. 

To help isolate the issue, let’s perform some basic troubleshooting steps to make sure the issue isn’t browser-related. It’s possible that local internet cache files are the reason for this unexpected behavior. 

Let’s start logging in to QuickBooks using a private window. Here’s how:

• Command + Shift + N (Safari)
• Ctrl+ Shift + N (Google Chrome)
• Ctrl + Shift + P (Mozilla Firefox) 

Once done, try filing your 1099 form again. If it works, you need to clear your browser’s cache. See Clear cache and cookies to fix issues when using QuickBooks Online for more information.

To further assist you with managing your 1099-related transactions, feel free to visit the below articles:

• Create and file 1099s using QuickBooks Online
• Fix missing contractors or wrong amounts on 1099s
• Modify your chart of accounts for your 1099-MISC and 1099-NEC filing

Please let me know how it goes after trying out the steps above. If you need further assistance, leave a reply below with added information. I’ll be on the lookout for your response. Wishing you and your business continued success!

I am having the exact same issue.  It is only showing me the ones I already filed and not including the new ones I need to add.  Were you able to figure this out?

Thanks

CD

I know this hasn't been an easy process for you, tonsoyun. Let me make it up to you by making sure this issue gets investigated.

If you're unable to add more contractors in QuickBooks Online via a private browser, I'd suggest contacting our Support Team. They're equipped with tools to check the cause. It'll also allow them to submit a ticket to our engineering team to alert them about the issue if necessary.

Here's how:

1. Click the Help (?) icon at the top.
2. On the Assistant tab, click Talk to a human.
3. Enter your concern in the Type something field, then click the send icon.
4. Click I still need a human.
5. Select Get help from a human.
6. You can either select the Chat with us or Have us call you option.

I'd also recommend checking out our support hours to ensure you'll be assisted on time.

Additionally, I've included an article that'll help you learn more about preparing and filing your 1099 form. This ensures everything is accurate for the tax season: Get Answers to your 1099 Questions.

I'm only a few clicks away if you need assistance in managing your 1099 form, tonsoyun. It's always my pleasure to help you out again.​​​​​​​

I have the exact issue and wasn't able to upload the second batch of the 1099.

Hello, HL19.

I'd like to help you file the second batch of 1099 forms.

Sometimes, unusual behavior in QuickBooks can be caused by a browser-related issue. To rule this out, you'll want to try the troubleshooting steps shared by my colleague MirriamM. You can check out the steps here.  

After the troubleshooting steps, open your QuickBooks Online account then go to Contractors > Prepare 1099s. If contractors are not added yet, add them first before going to the 1099 e-file flow.

I'm adding this article for more information about the 1099 form and help you with other year-end task: 

• Create and file 1099s using QuickBooks Online.
• Year-end guide for QuickBooks Online

Please keep me posted on how it goes after trying out the steps. I want to make sure this is resolved for you. Take care!

Hi, just to confirm - when adding additional 1099s, you essentially refile all the ones already submitted, but this time you're including the missed ones? It's ok to file some of them twice? 

I already filed my 1099s, but just realized that I forgot a couple people (I forgot to click one account to include it). So I just redo my 1099s as if for the first time? I don't need to somehow take out the people who were already sent their 1099s?

I can help with this, @ASOR.

Adding additional vendors and creating 1099's after submitting a previous batch is a common question and I’m happy to help. You need to follow the same steps when you first submitted the first batch. Here's what you need to do:

1. From the Payroll menu.
2. Select Contractors.
3. Then Prepare 1099s.

If contractors are not added yet, add them first before going to the 1099 e-file flow. Once they have been added, you will complete the flow and you’ll be all set.

After you file your 1099s to the IRS with the steps above, we’ll notify you of your filings’ status through email. You can also check your filing status anytime and view previously field forms through your 1099 E-File account.

Let me know if you have any other questions I can help out with. I'll be around! 

Hi Jessica, I understand the steps, they're listed several times in this thread - I just wanted to confirm that by following those steps I am refiling for several 1099 contractors. I just follow the steps as listed as if I'm filing for the first time and I do not need to make any adjustments for the 1099s I have already filed?

Thank you for your help.

Hello there, ASOR.

When you file the 1099s using the steps in this link, you’ll receive an email to check the status of the forms. All you have to do is log in to your 1099 E-File account to view the information. From there, you’ll be able to see the additional e-filed tax forms.

• Not Submitted: You haven't e-filed Form 1099-NEC or 1099-MISC with the IRS. You can continue revising it.
• Submitted: You have e-filed the form to the IRS. Note: If you need to revise it, you may need to file a manual amendment. Use these IRS instructions and form to do so.
• Received by IRS: The IRS has received your form and is either processing it or has already processed and approved it. Customers who have submitted their 1099 E-File forms will receive a confirmation email approximately a week after the IRS accepts and confirms submissions. You may not receive this confirmation until the middle of January or later.

The option to only select one vendor is available on the 1099 E-file Service. Let me show you how:

1. Click Workers.
2. Choose Contractors.
3. Select Prepare 1099s.
4. Click Continue your 1099s.
5. Follow the steps until you're prompted on the File option.
6. Click E-file for me.
7. On the 1099 E-File Service window, click Review your info.
8. Select only the vendor's name.
9. Enter your billing information and select Approve.
10. Continue the prompts until you're able to Download and Submit 1099 Form.

For more info, please visit these articles:

• Prepare and file 1099s using QuickBooks Online

• Create a 1099 report for vendors and vendor payments

Please keep me posted if you have any other concerns about the 1099 report. I want to make sure everything is taken care of for you. Have a good one.                                                                                                                                                            

Just a quick update: I went ahead and started filing 1099s as if it was the first time for the calendar year. A few steps later it acknowledged how many had previously been submitted and how many were new. It only filed the new ones and did not re-file the previously submitted ones.