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Best answer January 25, 2019
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I appreciate your time getting back to us, stmaryssewanee,
I can add a bit more about correcting the moving expense reimbursement reporting on your W-2 form.
Rustler shared a great answer. Since moving expense reimbursements beginning 2018 must be subject to income and employment taxes, you can change the payroll item's default Tax Tracking Type. This way, it gets reported correctly on your employee's W-2. Let me guide you through the steps:
- Go to Lists and select Payroll Item List.
- Double-click the reimbursement item.
- Click Next.
- Select an expense from the drop-down lists and click Next
- From Tax Tracking Type drop-down list, select Fringe Benefits.
- Click Next thrice.
- Click Finish.
Here's how the tax item affects your report:
That should get you on the right track, stmaryssewanee. You might want to check this article to learn more about creating taxable fringe benefit items: How to create taxable fringe benefits payroll items
Should you need further assistance, please feel free to notify me anytime. I'll be more than happy to help you. Have a good one!
Hi there, @stmaryssewanee,
Thanks for getting in touch with the Community. I can add a bit more about this payroll issue.
The way your payroll items affect your tax reporting depends on the Tracking Type selected during the setup. @QBsguru is correct, consulting an accounting professional is the best option you can do to check how the reimbursement should be reported on your employee's W-2 form.
Additionally, you have the option to check the tax tracking type you used on the reimbursement. Typically, choosing None does not report the tax item to your forms. Here's how to check that:
- Go to Lists and select Payroll Item List.
- Double-click the reimbursement item.
- Click Next twice.
- You can toggle the available tax tracking types on the drop-down to check which applies to your reporting.
Below are sample illustrations on how QuickBooks treat your payroll items on your forms:
That should do it, @stmaryssewanee. Please feel free to get back to me if you need further assistance with your W-2 report. I'll be glad to help. Have a good one!
I appreciate your time getting back to us, stmaryssewanee,
I can add a bit more about correcting the moving expense reimbursement reporting on your W-2 form.
Rustler shared a great answer. Since moving expense reimbursements beginning 2018 must be subject to income and employment taxes, you can change the payroll item's default Tax Tracking Type. This way, it gets reported correctly on your employee's W-2. Let me guide you through the steps:
- Go to Lists and select Payroll Item List.
- Double-click the reimbursement item.
- Click Next.
- Select an expense from the drop-down lists and click Next
- From Tax Tracking Type drop-down list, select Fringe Benefits.
- Click Next thrice.
- Click Finish.
Here's how the tax item affects your report:
That should get you on the right track, stmaryssewanee. You might want to check this article to learn more about creating taxable fringe benefit items: How to create taxable fringe benefits payroll items
Should you need further assistance, please feel free to notify me anytime. I'll be more than happy to help you. Have a good one!
