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Join nowI have a client who has really messed up the 941 liability payments. Not using QB reports and applying to payroll expenses. As well as $36,000 in overpayments. I believe I have gotten the payments figured out but the pay liabilities still show overdue reports that I know I have generated thru QB. HELP
Hello atffcook,
There are different reasons why the payroll liabilities show as overdue. I'm here to help fix the issue.
Before anything else, may I know how you recorded the liabilities? In the meantime, I'll provide one possibility why the liabilities show as overdue.
You may have entered the date on the liability check after the check date. If so, you may follow the steps below to fix the issue.
Here's how:
For other reasons why the liabilities are reflected as overdue, you can check this article: Fix overdue or red scheduled liabilities in QuickBooks Desktop. The article also tackles the ways to fix the issue base on how you entered the transactions.
I've also included this link as your guide in filing tax forms and payments:
Don't hesitate to post in the forum if there's anything that I can help with your payroll concerns.
I recorded the liabilities through pay scheduled liabilities. The overdue ones also show partial payments being applied as well. Some from checks from other periods. I’ve checked the dates and that doesn’t seem to be the problem. Do I need to adjust them with the expense process?
Thanks for your response, @atffcook. I'll provide additional insights to help you fix this issue with your payroll liabilities showing as overdue.
Since you've recorded the liabilities through pay scheduled liabilities, you can use the backdoor process to remove those overdue taxes from your payroll liability screen. To enter historical payments outside the payroll setup window, you can follow the steps below:
To learn more about this process, read this article: Enter historical payments in QuickBooks Desktop Payroll.
Also, this guide can give you more tips on resolving overdue or red scheduled liabilities: Fix overdue or red scheduled liabilities in QuickBooks Desktop Payroll.
Please comment below if you have any other questions about managing your payroll liabilities. I'll return here as soon as possible to help you again.
Thank you for the response. I will give that a try. But why are there partial payments applied to the liabilities that are overdue?
Hello there, @atffcook.
A possible reason there are partial payments applied to liabilities overdue inside your QuickBooks Desktop (QBDT) is that there are payroll liability adjustments inside your company. To check if this is the situation you're currently experiencing, you'll want to run the Payroll Liability Balances report. This data will show the outstanding balances for each item in the liability report. Once you've generated the data, drill down each item to determine the accumulation recorded by payroll items on different transactions. I'll write down the steps to get you going:
Furthermore, here's an article to help you modify and add more details to reports inside QBDT: Customize reports in QuickBooks Desktop.
@atffcook, I'm happy that you've visited the Community space today. You can mention my name in the comment section below if you have any additional QuickBooks-related concerns or need assistance accomplishing goals inside the program. I'll be here, ready to help you out again. Take care, and have a nice day!
I am attempting to file 2022 NYS-45 and told that QB does not keep more than 1-year of forms. I am directed here to QB/learn-support....but can not find an answer in any of the help searches, any suggestions?
Welcome to the Community, @jmrmichael.
I've come to share insights and steps to help you record previous payroll tax liabilities.
With QuickBooks Desktop, to accurately record these payroll taxes, we'll need to create prior payments to record these taxes that were paid to the state but need to be showing in QBDT. Let's enter historical tax payments outside the Payroll Setup window for your taxes from the previous years.
To do that:
Additionally, if you need to record these taxes, including tax payments, you'll want to adjust your payroll liabilities to correct discrepancies on your payroll taxes. First, let's locate any differences by running a payroll check-up or payroll summary report to verify what you've paid in your QuickBooks payroll.
Then, you can follow the steps below to adjust your payroll liabilities.
Here's how:
Moreover, QBDT enables you to view and print previous forms. The procedure to access your tax forms depends on whether you e-file the form or print and file it manually. For detailed steps, please refer to this article: Access payroll tax forms and tax payments.
Keep in touch if you need any more assistance with this or if there's something else I can do for you. I've got your back. You have a good one.
KurtKyle_M
I'm still needing assistance with the partial payments and the overdue payroll liabilities.
Hi atffcook,
Hope you're having a good day despite the payroll tax situation on your client's books.
I understand that there are partial payments and overdue liabilities that we need to trace and correct, and my colleagues have already responded. However, we still haven't arrived at a solution. Therefore, it is best to take this to our QB Desktop Payroll Support, so they can do a screen-sharing session to see the records and help with the adjustments. They are available on weekdays from 6 AM to 6 PM PT.
I'm here to assist you again if you have other concerns with payroll. Take care and have a good one.
I have a question: How do I clear payroll liabilities flags when I have paid through the Agencys website? I am located in the Maryland, Washington D C, Virginia area and Usually those agencies require you pay the liability through their website via ACH. How can I clear the flags off QuickBooks desktop?
THANKS!
Good day, @Joshua71. I'll address your question about clearing your payroll tax liabilities flags in QuickBooks Desktop.
Since you've paid the liability to the agency directly, let's enter the historical tax payments using the Payroll Setup window. Follow the steps below:
To enter the tax payments outside the Payroll Setup window, refer to this article: Enter historical tax payments in Desktop payroll.
If the amount shown in QBDT does not match with the one you've settled on the agency, I recommend adjusting payroll liabilities.
I'm attaching these articles to help you understand tax calculations:
Let me know whenever you need extra help managing your business growth and payroll transactions using QuickBooks Desktop (QBDT). I'm always here to help. Take care.
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