Quickbooks Desktop Pro Questions

meghanhumenik · ‎October 06, 2021

Good Evening,

I'll be doing some bookkeeping/accounting for a small business, and the owner already purchased QuickBooks Desktop Pro without Payroll. Does the standard version of QuickBooks Desktop Pro have basic payroll capabilities, or is that only available in the "+ Payroll" version?

Another question I have - I am considering starting a business where I would be supporting additional clients in addition to the one mentioned above, and for my uses, I would get the QuickBooks Desktop Pro + Payroll version - would I be able to support the above company, as well as others, if I did this route? Would it create and issue due to my using the Desktop Pro + Payroll and the owner using the Desktop Pro (standard) version?

Thank you.

Meghan

JessT · ‎October 06, 2021

Good evening, meghanhumenik!

Thank you for considering our products! We'll be delighted to be part of your bookkeeping business to help deliver a great service for your clients. I'm happy to answer your questions.

The standard / standalone QuickBooks Desktop Pro has no payroll capabilities, and yes, payroll is only included in the “+ Payroll” product. Your client can buy a QuickBooks Desktop Payroll plan as an add-on to their QuickBooks, but they don't have to do that if you'll share your payroll service with them.

If you use QuickBooks Pro Plus, the free Enhanced payroll in it can only provide services to up to 3 companies/EINs including yours. Thus, you can only share it with 2 clients. I guess you need more, so you may want to consider the Enhanced for Accountants plan to cater to 50 companies/EINs including yours. You can refer to the article about adding EINs, and please contact our sales or QuickBooks Desktop Payroll Support to discuss your business needs.

As for your last question, our desktop payroll plans are compatible with all supported QuickBooks Desktop products, so there's nothing to worry about it.

We're excited to see your business grow with QuickBooks! If you need help in the future, feel free to visit us back here in the Community. Have a lovely evening!

View solution in original post

JessT · ‎October 06, 2021

Good evening, meghanhumenik!

Thank you for considering our products! We'll be delighted to be part of your bookkeeping business to help deliver a great service for your clients. I'm happy to answer your questions.

The standard / standalone QuickBooks Desktop Pro has no payroll capabilities, and yes, payroll is only included in the “+ Payroll” product. Your client can buy a QuickBooks Desktop Payroll plan as an add-on to their QuickBooks, but they don't have to do that if you'll share your payroll service with them.

If you use QuickBooks Pro Plus, the free Enhanced payroll in it can only provide services to up to 3 companies/EINs including yours. Thus, you can only share it with 2 clients. I guess you need more, so you may want to consider the Enhanced for Accountants plan to cater to 50 companies/EINs including yours. You can refer to the article about adding EINs, and please contact our sales or QuickBooks Desktop Payroll Support to discuss your business needs.

As for your last question, our desktop payroll plans are compatible with all supported QuickBooks Desktop products, so there's nothing to worry about it.

We're excited to see your business grow with QuickBooks! If you need help in the future, feel free to visit us back here in the Community. Have a lovely evening!

Fiat Lux - ASIA · ‎October 06, 2021

@meghanhumenik wrote:
Another question I have - I am considering starting a business where I would be supporting additional clients in addition to the one mentioned above, and for my uses,

@meghanhumenik

If your clients are using QB Desktop 2020 Pro/Premier and 2021 Pro/Premier, consider purchasing a one time license of QB Desktop 2021 Accountant edition.

meghanhumenik · ‎October 07, 2021

Thank you so much for your response!

I just want to ask for clarification on one point - if I go with either the Payroll Enhanced or Payroll Enhanced for Accountant versions, my clients have access to the payroll license in their Quickbook Desktop versions, as well?

I'm communicating with the first business I'm assisting and just want to make sure I provide them with the correct information.

Thank you again for all your help!

AbegailS_ · ‎October 07, 2021

Hi there, Meghan.

Yes, your client will have access to payroll if you'll add the EIN of your client's company file. You also need a service key to proceed.

To add an EIN to an existing QuickBooks Desktop Payroll account, here's how:

Select Employees, then select Payroll.
Use My Existing Payroll Service.
Under Identify Subscription, choose Use Subscription Number XXXXXXX [ Payroll Subscription Version ].
Select Open, then select Next.
When the Add Company Information window opens, select Next to add the company EIN.
You may choose to Print or Return to QuickBooks Desktop.
Verify the Service Key

For more detailed steps, check this article about adding EINs for your reference.

Feel free to visit our Payroll page for more insights about running payroll on your business.

I'll be right here to continue helping if you have any other concerns or questions about QuickBooks. Assistance is just a post away. Keep safe.

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