Quickbooks Online Workers Comp

I can help add workers comp in QuickBooks Online (QBO), @LoMc.

Workers' compensation is considered insurance that helps protect you and your employees in case of on-the-job injuries, including medical coverage and wage replacement. It also helps protect employers against potential lawsuits.

Here's how:

1. Go to the Payroll menu.
2. Select your employee.
3. From Workers' Comp, select Start or Edit.
4. Select Yes, I have the tax rate.
5. Click New workers' comp class or choose your existing class.
6. Enter the other information needed.
7. Hit Done.

For more details, you can check the following resources below. These will provide us with steps on how to get a quote as well as run reports:

• Understand workers’ compensation insurance
• Assign a Workers' Comp Class to an employee in QuickBooks Online Payroll
• Manage Washington (WA) worker's compensation

Let me know if you have additional concerns about worker's compensation. I'll be more than willing to lend a helping hand.

Thank you, but I already have the codes entered for each employee - that was the easy part; and, I know how to run the report.  What I need to know is how to enter experience modifiers and how to pull and adjust the payment I need to make to our workers comp insurance, as their calculations are always just slightly different.  We have another company that is QuickBooks Desktop that I do the financials and payroll for and it has a place for the modifiers and has where it calculates the payroll liability payment I need to make to our insurance company, and then I can pull the payment from it. I CANNOT find that in QuickBooks Online, nor are there any answers in support. 

Did you ever get a response to this?

Thank you for visiting the QuickBooks Community, and I appreciate you taking the necessary steps in QuickBooks Online to achieve your goal. I'll be sharing information so that you can easily use or enter details experience modifiers in QBO.

Please know that directly using the Experience Modification that helps to create rates assigned by insurance companies to calculate your Workers' Compensation premiums is only available with QuickBooks Desktop. 

However, you can use the Pay As You Go that is integrated into QuickBooks Online Payroll. It helps automate workers’ comp premiums so you never miss a deadline. With Pay As You Go, the particular premium cost of your workers’ comp policy is estimated based on your actual payroll data. That amount is then automatically withdrawn from your bank account and sent instantly to your insurance provider. Unlike traditional workers’ comp policies, there’s no large premium due up front and you avoid late fees.

Additionally, there’s a $5 monthly service fee for using the said third-party program in addition to your regular monthly payroll service fees. You can open this article to see further details: Understand workers’ compensation insurance.

Lastly, I'm adding this article so you can see several payroll reports you can use to view useful info about your business and employees in QBO: Run payroll reports.

Feel free to add a comment section below if you have other concerns with regard to managing Worker's Comp in QBO. I'll be sure to get back to you. Have a good one, LoMc.

So there is no way to set your rates for comp codes in quickbooks online?  Our option is to go back to desktop or to use the third party vendor and you charge a fee for?  This seems like miss for online.  You offer job costing, however, we cannot job cost the full labor burden or see an accrual of our liability.  That would create inaccurate profitability as our liability for workers comp is tied to our payroll cost.   More payroll, more workers comp liability, less and it would be less, same as every other tax.

Absolutely, Intuit are you guys paying attention to this request?  This is a PROBLEM that your users need to be fixed soon.  It is true, our project job costing reports are off because of this oversight!!

This is EXACTLY my problem.  It is very sad that Quickbooks Online has made so many settings inaccessible to it's users.  The number of times I have to enlist online help chat in order to complete tasks that would have taken 2 minutes in Quickbooks Desktop is ridiculous.  Come on, QBO, this stuff is important!!

Ditto!

There is no "Start or Edit" button" only asking me to Get A Quote

In QB Desktop there was a way to enter new rates for WC

According to the customer service person I spoke with yesterday there is no way to see or change the WC rates in QB online which is ridiculous.  There are SO MANY things in QB Online that just don't make sense.

The desktop version is a far better product

How do you get to the Payroll Menu?

Seams simple, but it is not an option in Desktop. 

we do Have employees...

Thank you for reaching out to the Community, @Stillmank. Let me provide you with an insight into how you get to the Payroll Menu.

The given steps by my colleague above are for QuickBooks Online Payroll. For QuickBooks Desktop Payroll you can follow the steps below:

1. Lists menu
2. Workers Comp List
3. Click the Experience Modification drop-down button, then choose Create or Edit
4. Enter the appropriate details in the Experience Modification Factor and Start Date fields
5. Hit OK

Additionally, here are some articles that you can read to help you learn the info needed and the process behind how to set up your new QuickBooks Desktop Payroll Enhanced: Get started with QuickBooks Desktop Payroll Enhanced 

I'll be here to provide more assistance with handling your concerns about QuickBooks Desktop Payroll. Please leave a reply if you need more guidance. Keep Safe!

I'm old customer coming back, I have pay by pay WK, need to set up here on payroll.  Should I call to transsfer over from ADP?

Good day, Mike. 

Yes, you can contact the ADP if they allow data transfers from their system to QuickBooks. If not, we can manually set up payroll in QuickBooks Online (QBO). 

Here's how: 

1. Sign in to your account as the primary admin. 
2. Go to Payroll, then select Overview.
3. Hit Get started.
4. Follow the onscreen instructions to enter the necessary details. 

I'll add this article for additional info: Get started with QuickBooks Online Payroll.  

Moreover, you can browse this guide to learn about managing your employees in QBO: Create and run your payroll. 

The Community is available anytime to assist with any payroll-related concerns in QuickBooks. Have a good one! 

Hello, 

If you have your own WC insurance, how do you add it to payroll? I see pay as you go but only if you have NEXT insurance that is a 3rd party? Even if I wanted to sign up to NEXT, they don’t offer the WC I need in NY so I have no choice to get WC else where. Getting WC elsewhere, means I can’t add it to payroll?

Please help me understand. 

Hello there, DP09071961.

Hello there, DP09071961.

If your workers' compensation insurance isn't integrated with the payroll system, you can manually add it. Even if the pay-as-you-go option is only for specific third-party providers, you can still track and manage your workers' compensation by manual entry, ensuring accurate reflection in your payroll records, though less automated than integrated options.

Here's how:

1. Go to the Payroll menu and then Employees.
2. Select your employee.
3. From Employment details, select Start or Edit.
4. Enter the name.
5. Hit Save.

For more information, check this link: Assign a Worker's Comp Class to an employee.

Additionally, visit this article for information on managing compensation insurance in QuickBooks: Learn about and get workers’ compensation insurance.

Let me know if you have other questions about compensation insurance. Take care.

Again, this is not the issue we are talking about.  We know how to add a class to each employee.  What we need is at the company level.  Worker's comp modifier rates change periodically at an individual rate for each business, based on their safety score.  In order to properly calculate our workers comp each reporting period, we need those rates to be correct.  A lot of us cannot use Intuit's workers comp agency, so you NEED TO FIX THIS.  Not acceptable.  Just saying...

I understand how important it is to accurately calculate your worker's compensation each reporting period, @626848609. 

Since the option to use Experience Modification which creates rates assigned by insurance companies to calculate Workers' Compensation premiums isn't available in QuickBooks Online Payroll, I recommend sending feedback directly to our Product Developers. By sharing your valuable insights and suggestions, you can contribute to the continuous improvement of our software. They will carefully review your feedback, identify areas that require enhancements, and consider incorporating them into future updates. Here's how:

1. Open your QuickBooks account.
2. Hit the Gear icon at the top, then select Feedback.
3. Type in your product suggestions.
4. Click Next to submit feedback.

You can keep track of the status of your request by visiting our Customer Feedback page.

Moreover, I'm adding this article to learn how to manage workers’ comp automatically with Pay As You Go: Understand workers’ compensation insurance.

Let me know in the comments below if you have other concerns about managing Worker's Comp in QBO. I'm here to help.

DO BETTER Intuit!

Workers' Comp experience mod = not available

More than one Class Code per employee = not available

I have not yet completed the migration from desktop to online and I see now that online is not up to the task. 

I'm out

DO BETTER Intuit!

Workers' Comp experience mod = not available

More than one Class Code per employee = not available

I have not yet completed the migration from desktop to online and I see now that online is not up to the task. 

I'm out