RWalczak,

OMG.  Thank you so much for helping me on this.  I really appreciated.  is this fix always there?!!

Thank you!

shanausmus - Yes it is, one way the system actually works properly.

Have you been able to get this issue resolved? I'm having the same issue in 2023. If I manually check "do not accrue sick/vacation" on each paycheck each payroll, it doesn't accrue the vacation, which messes that up. I have triple checked that the payroll preferences as well as each employee's tabs are correct. I don't understand why it's not calculating correctly. 

I understand the urgency of resolving the issue, @Debbie1969. Let's find out why sick and vacation time don't accrue on paychecks and fix them in QuickBooks Desktop (QBDT).

The following could be the reasons why sick or vacation is accruing incorrectly:

1. Your accrual setup is incorrect. To set up or modify vacation and time off, see this article: Set up and track time off in payroll.
2. You have time off set to accrue on sick and vacation hours paid. 

If they don't accrue on a paycheck, it's possible that your employee has reached the accrual limit. Let's check your employee setup to verify.

1. Go to Employees and select Employee Center.
2. Double-click the name of the employee to open their profile.
3. Click Payroll Info, then Sick/Vacation.
4. Verify the maximum number of hours to accrue and adjust when necessary. Click OK twice to save the changes.

Also, vacation and sick only accrue on certain payroll items, such as Annual Salary, Hourly Wages, and Commission items. They don't accrue on Bonus items and Addition items.

Moreover, you'll want to invite your employees to QuickBooks Workforce so they may access their W-2s and pay stubs. This way, an email notification will be sent to them once their pay stubs are available for viewing and printing.

Let me know whenever you have further queries about sick and vacation accruals in QBDT. I'm always available around the clock to answer them. Stay safe and have a wonderful day ahead!

Thank you for your reply, however, this is the same response I've been given over and over. As stated in my previous comment, I know how to enter the accrual into both the employee section as well as editing it in the payroll preferences. Others are obviously having the same issues after having entered everything correctly. I believe this is an issue within QB Desktop that your engineers need to look into. It is frustrating to keep getting the same set of instructions rather than someone actually looking into the possibility that something is wrong in your program. When a limit is set, it should not keep accruing over that limit...period. Thank you for your time.

I am having the same issue - QB is still accruing sick hours even though I have it set for a 40 hour max.

Please see the attached screenshot of my settings (same settings in the Sick & Vac Defaults as well as for each employee).

Like the others, I've been living with this issue for 2 years now, but I don't think we should have to rely on spreadsheets when we have a bookkeeping program.  

If my settings are not correct, please let me know so I can make the changes. If they are correct then it is a  Quickbooks issue -  PLEASE make this a priority to fix!!!!

Thank you

Hello there, @AutumnGirl. Let me direct you to the best support available that can assist you with this concern.

If you have followed the recommendations of my peer, JaeAnnC, above, I suggest reaching out to our Payroll Support Team. One of our experts has the necessary tools to check your account securely and perform a screen-sharing session to investigate this behavior further.

Here’s how to get in touch with our representatives:

1. In QuickBooks Desktop (QBDT), click Help.
2. Choose QuickBooks Desktop Help or press F1 on your keyboard.
3. Click the Contact Us button in the Have a question? window.
4. Enter your concern in the description box and select Continue.
5. Choose either Chat with us or Have us call you.

You can visit this resource that contains the time when the support is available, depending on your type of subscription, or you can get their number in this article's QuickBooks Desktop Payroll section: Contact Payroll Support.

On the other hand, check out this article to help track your payroll and employee expenses in QBDT: Customize payroll and employee reports. This will help you focus on the most essential information for your business.

Keep me posted if you have any additional payroll questions or concerns. I'm always here to help you out. Stay safe.

We are looking to accrue 2.15 sick for an 80 hour pay period which works out to .0269 an hour, when entered in quickbook goes in at .02694 which accrues at 2.16 per pay period, when I adjust the hourly rate to .0268.8  it goes back to .02694, when I try to go lower it adjust it lower it then is only accruing  at 2.13. Why wont it take the number I enter

Thanks for joining the thread, @Debvab1.

I'll share details about sick leave accrual hours in QuickBooks Desktop (QBDT) Payroll.

To accrue the 2.15 sick for an 80-hour pay period for your employee, you'll want to adjust the digits from the Hours accrued per hour paid under the Sick Accrual period on the Every hour on paycheck section. In that case, QBDT automatically converts it into the accrual hours you want.

Consider checking out this article for more information about the accrual limits: Understand sick pay accrual limits in QuickBooks Desktop Payroll.

Also, this resource can help you pull up reports with information about your employee's sick and vacation time: Create a Sick and Vacation report for employees.

Please don't hesitate to let us know if you have further questions about managing your employees. We're always willing to assist.

What you are saying does not work for us  2.15 sick for an 80 hour pay period which works out to .0269 an hour, when entered in quickbook goes in at .02694 which accrues at 2.16 per pay period, when I adjust the hourly rate to .02688  it goes back to .02694, when I try to go lower it adjust it lower it then is only accruing  at 2.13.  We are set on decimal not hours & minutes but it shouldn't matter whatever number I put into the every hour on paycheck, should be the number it stays at. But Qb's changes it, if it were just a matter of rounding I could drop it to get to accrue lower but it wont' allow that, any number down to .02684 reverts back to .02694 once you hit .02683 it drops to .02667, so QB's of forcing us to either accrue too much leave time or too little. While it may not seem like a lot, just on sick time alone .01 translate to an extra $1300 avg of sick time per 100 employees