Vacation and Sick Time Used is Not Deducted from Available

Hi, EB411.

Let me share some insights about sick time not deducting from the previous total hours.

The sick/vacation time may not accrue on your employees' paycheck or not be taken from the previous total if:

• You have incorrect payroll items.
• The sick/vacation setup of the employee is incorrect.
• The Do not accrue sick/vacation pay box is checked
• Your employee has reached the maximum number of hours.

If transactions are verified and the issue still persists. Ensure QuickBooks is updated, I recommend updating your tax table in QuickBooks Desktop (QBDT). Here's how:
 

1. Choose Employees, then click Get Payroll Updates.
2. Tap the Download Entire Update checkbox.
3. Tick Download Latest Update. An informational window appears when the download is complete.
    

Additionally, there may be times you'll not be able to see all your pay stubs under Workforce. Please check out this article so you'll know why: View Your Paychecks And W-2s in QuickBooks Workforce.

Reach out to us if you have any concerns when running your paycheck. Remember, we're here to help you and make sure everything is taken care of. 

Usually this happens when the sick or vacation item being used for the time off isn't actually a sick/vacation item, despite its name.  You can check by editing the item from the payroll items list.

If the top of the window says: "Sick Hourly Rate:" or "Sick Salary:" then it's a sick pay item:

If the top of the window says: "Vacation Hourly Rate:" or "Vacation Salary:" then it's a vacation pay item:

If it's not one of these type is can't be changed into one. Instead, set up a new item to track the sick or hourly pay and be sure to select the correct pay type as you do, because it can only be selected as you create the item: