Using QuickBooks Enterprise to Pay an Indiana Employee

Hello there, @cpetersprolinksolutions. 

Since your virtual employee moved to a different location (Indiana), you'll need to set up a new work location and pay taxes on that state. 

First off, ensure to get all the necessary employee information (i.e., W-4, I-9, email address, work location, and pay info/history) to add them to your QuickBooks Desktop (QBDT) Payroll account.

Then, follow the steps to add your employee to payroll:

1. Go to the Employees menu, then choose Employee Center.
2. Select New Employee, then enter the employee’s info (i.e., Personal info, Address, Contact, Additional, Payroll, Employment info, and Workers’ compensation).
3. Select OK.

Once done, determine if you're required to pay new state taxes. I'd recommend checking out this article for the complete details: Set up payroll taxes in a new state. 

Keep in touch if you have additional concerns about managing and setting up employees in QBDT. I'm always around to help. 

KatherinejoyceO,

My QB Enterprise does not allow me to select Indiana as a state of work.  This might be the item which causes me to move to a new accounting system. 

Is anyone else using QuickBooks to do payroll in Indiana?  Is there some secret on how to do this? 

You're already on the right track in setting up employees and payroll taxes in a new state in QuickBooks Desktop (QBDT) Payroll, @cpetersprolinksolutions. I'm here to guide you on the actions you need to help resolve this issue.

Where your employees live and work determines the state payroll taxes you and your employees are subject to. To select the appropriate state (Indiana) while making changes to your employee's work location, you'll first have to make sure your QBDT software is in the latest version. Then, get the newest payroll tax table. This way, you can keep your software updated with the latest features and fixes and then stay compliant with paycheck calculations.

To download the latest tax table in QBDT, here's how:

1. Go to the Employees menu.
2. Select Get Payroll Updates.
3. Choose the radio button beside Download entire payroll update, then click Update.  

Once you're done, go back to the employee's profile and update their work location from the State Worked drop-down. For the step-by-step guide, please refer to this article's Step 2 section: Set up employees and payroll taxes in a new state. Then, follow the next important step to complete your state tax setup.

Also, to further guide you in managing your payroll account and employee details using QBDT Payroll, I'd encourage you to check out this article: QuickBooks Payroll Help Articles. It as well includes video tutorials to learn your way around the product.

Let me know if you have other payroll concerns and questions about managing employees in QBDT Payroll. You can drop a comment below, and I'll gladly help. Take care, and I wish you continued success, @cpetersprolinksolutions.

I have went in and updated my software to the current release.  When I click on my current employee and go to the tax tab, it won't let me select Indiana as the state of work.  I get an error message saying QuickBooks "The Payroll Service currently does not file forms in this state".  It will not allow me to change the state to IN on the drop down list.  I have been able to update the payroll item list to include IN Withholding and IN - Counties Tax.  I ended up calling the employee today and telling them I am trying to work the issue, but ran an incorrect paycheck for them.  

Thanks for coming back for more support, @cpetersprolinksolutions. It looks like you're using Assisted Payroll. Please know that all states withholding and unemployment taxes and forms are supported by Intuit, except Indiana and Wyoming. 

You'll want to switch to DIY payroll so we can file the forms for you. Otherwise, you'll need to file it directly to the agency. 

For more insights, you can check out this article to learn more about the tax payments and forms Intuit payroll submits for you. 

Feel free to keep in touch if you have additional concerns. I'll be sure to get back and help. 

This is the solution.  I am moving off QuickBooks Enterprise Payroll Assist and implementing QuickBooks Online Premium Payroll to do payroll.  I will be using the TIF process to import  the payroll back into the QuickBooks Enterprise System.  I am fairly sure that I will later transition to a consolidated solution later.

This is ridiculous. How does this work in every state but Indiana? How much extra work is it going to be to go through DIY Payroll? This person had this issue 7 months ago and it has not been resolved?