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dale2
Level 1

I accidentally recorded payroll checks in the wrong account ledger. How do I correct?

I have logged the checks in the right checking account ledger but i am afraid if i delete the record in the wrong account ledger will it mess up my payroll history?

6 Comments
Malcolm Ziman
Level 10

I accidentally recorded payroll checks in the wrong account ledger. How do I correct?

Is this for QBO Payroll?
dale2
Level 1

I accidentally recorded payroll checks in the wrong account ledger. How do I correct?

yes this is for quick books online. just started this year.
Malcolm Ziman
Level 10

I accidentally recorded payroll checks in the wrong account ledger. How do I correct?

What do you mean "I have logged the checks in the right checking account ledger".
dale2
Level 1

I accidentally recorded payroll checks in the wrong account ledger. How do I correct?

I have started printing checks however it wasn't until yesterday. So i had to start my main checking account ledger with my actual check book ledger as of 1-1-18. this required me to create a opening balance then required me to put in all of the checks written prior including payroll as well as deposits so that the ledger has a "live" balance and that balance is correct. The payroll checks that i did through quick books were recorded in another sweep checking account ledger that i have. So in quick books it shows a large negative balance in that ledger. I changed the checking account into which checks are written from and i did the update past records but there is a note that it will note change the bank info. I can not figure out how to remove the entries from the sweep ledger without throwing my payroll records off.
dale2
Level 1

I accidentally recorded payroll checks in the wrong account ledger. How do I correct?

thank you
Malcolm Ziman
Level 10

I accidentally recorded payroll checks in the wrong account ledger. How do I correct?

I would not touch any of the payroll entries.
It's unfortunate that QBO will not let you change the checking account after the fact.
To fix this: In the account that they actually cleared from, you can assign the checking account where QB payroll posted them to, as the target account, i.e where you normally enter what expense a check is for. So in the wrong account, you have an in and out, so no change in the balance,  but the payroll expense is properly recorded.
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