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Level 1

What if you want a w3

I want a copy of a w3

Solved
Best answer October 15, 2018

Best Answers
Highlighted
Moderator

What if you want a w3

Hi there, huntmodern,

Let me help you get a copy of the W-3 information.

At this time, we're unable to print the W-3 form in QuickBooks Online (QBO). The good thing is, QBO provides us another way to get the information you need on the W-3 form. This is by printing the Payroll Tax and Wage Summary report.

Here's how:

  1. Click Reports on the left panel.
  2. Click All Reports.
  3. Click Manage Payroll.
  4. Click Payroll Tax and Wage Summary.
  5. Set the Date Range.
  6. Click Run Report.

I have included screenshots and the article below, should you need reference:

Print info from Form W-3

Now, you have a copy of the W-3 form. If there's anything else you need, I'm here to help.

View solution in original post

10 Comments
Highlighted
Moderator

What if you want a w3

Hi there, huntmodern,

Let me help you get a copy of the W-3 information.

At this time, we're unable to print the W-3 form in QuickBooks Online (QBO). The good thing is, QBO provides us another way to get the information you need on the W-3 form. This is by printing the Payroll Tax and Wage Summary report.

Here's how:

  1. Click Reports on the left panel.
  2. Click All Reports.
  3. Click Manage Payroll.
  4. Click Payroll Tax and Wage Summary.
  5. Set the Date Range.
  6. Click Run Report.

I have included screenshots and the article below, should you need reference:

Print info from Form W-3

Now, you have a copy of the W-3 form. If there's anything else you need, I'm here to help.

View solution in original post

Highlighted
Level 1

What if you want a w3

Unfortunately, this does not provide the TIP information separately.That is broken out on a W3 on Box 7 so I can tie out wages on the P&L (tips are a pass through). I hope they consider adding a printable W3 - it is a clear, concise backup to give the CPA when providing FYE documentation of the books. Instead I now have to provide all 4 quarterly reports (which breaks out tips) instead.
Highlighted
Not applicable

What if you want a w3

Yes, I agree.  We need to see a copy of the filed W-3 to tie out balances.
Highlighted
Level 1

What if you want a w3

This is very inconvenient as we have a client who uses QB payroll and the IRS is auditing them and wants a copy of the W-3 for the audit!  Please, QB - you need to create a way to produce the actual W-3 filed from QB Payroll. 

Highlighted
Level 1

What if you want a w3

This is definitely not acceptable.  You need a copy of the actual W3 filed when going through a State Unemployment Audit. 

Highlighted
QuickBooks Team

What if you want a w3

 Hi everyone.

 

Thanks for taking the time to reach out us. I'm here help provide some information about printing the Form W-3 in QuickBooks Online (QBO).

 

When you electronically submit the W-2s through our Online Payroll service, you don't need to send a separate W-3 since we automatically send your W-3 information to the appropriate government agency. Although we don't send the actual form, but we provide the necessary information that is acceptable to the agency.

 

The W-3 form is only for an employer copy and not the official form for submission.  Here's how you can view and print the W-3 form:

  1. Select Taxes.
  2. Click Payroll Tax.
  3. In the Forms section, select Annual Forms.
  4. Select W-3, and then View.
  5. A PDF form open, and select the printer icon to print.

For additional reference, you can check this article: Form W-3: Transmittal of wage and tax statements.

 

If you need further assistance with the steps, I recommend contacting our QuickBooks Online Payroll Support. They have the tools to pull up your account and do a remote session.

 

Here's how you can contact our phone support:

  1. Sign in to your QuickBooks Online company.
  2. Select Help (question mark icon) at the top right.
  3. Select Contact us to connect with a live support agent.

This will get you on the right track. Please know that I'm just a post away if you have any other questions about the Form W-3. Wishing you and your business continued success.

Highlighted
Level 3

What if you want a w3

I used Intuit to file my W2s and now need a W3 for the PPP loan.  There is no W3 report in the archived forms. I would imagine every small business in America is applying for these loans.  I hope the SBA is satisfied with the Payroll Tax and Wage Summary Report instead.

Highlighted
QuickBooks Team

What if you want a w3

Let me share some details of W3 form, burbz.

 

The W-3 form available in QuickBooks Online is only for employer's copy not the official form for submission. When we file your W-3 electronically, we provide the necessary information that is acceptable to the agency. Running Payroll Tax and Wage Summary has the details for W-3 as well.
 

Here's how you can run a report for Payroll and Wage Summary:

 

  1. Click the Reports menu, then choose Standard, then select Payroll.
  2. In the Payroll section, select Payroll Tax and Wage Summary.
  3. Choose the Date Range from the drop-down.
  4. Enter other customization base on your preference.
  5. Hit Run Report.

 

I can see that this article can be handy: Run a Payroll Tax and Wage Summary report.
 

Count me in if you need anything else. I'll be here to help. Take care.

Highlighted
Level 3

What if you want a w3

Thank you for the reply.  I realized I was looking in "Archived Forms" instead of "Annual Forms."

Highlighted
QuickBooks Team

What if you want a w3

Hello, @burbz.

 

Let me guide you in viewing your archived forms. 

  1. Go to the Taxes menu.
  2. Choose the Payroll tab.
  3. Under the Forms section, choose View Archived Forms.
  4. Select the desired form.

You can read through this article for more detailed steps: Archive old forms (Go to View an archived QuickBooks Online Payroll).

 

With this information, you'll be able to edit archived forms before sending them in. Keep up the great work and please let me know if you have any other questions.

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