Workers Comp

Hello there,

From how it is important to you and your business, currently, to put rate for each employee is unavailable in QuickBooks Online. As QuickBooks Online offers Worker's Compensation for work-related injuries, covering medical expenses, lost wages, and death benefits. It also provides liability insurance for the company and up to two-thirds of an employee's salary for lost wages. 

In all other states, except those in Texas, you can get workers’ comp through the state or a private insurance provider—Intuit partners with insurance broker Next. Learn about workers’ comp laws in your state. There, you can also learn about the rates. For more details, refer to this link: Workers Compensation Software.

I will also leave these articles for future purposes:

• Understand Workers’ Compensation Insurance.
• Assign a Workers' Comp Class to an Employee in QuickBooks Online Payroll.

Please do not hesitate to contact us again if you have any additional concerns regarding QuickBooks. We are always here to assist you with any questions you may have. Stay safe!

I understand what workers comp is. My question is, we do project tracking and was wondering if there was a way to track workers comp inside of QBO every time payroll is processed without going through NEXT. We have our own work comp policy outside of NEXT. I do have work comp codes set up for each employee already but there is not a place to put the rate for each employee. I am tracking the work comp outside of QBO in a spreadsheet. When we had QB desktop we could track it in there. Now we use QBO for payroll and what I have found so far, unless you use NEXT there is not a way to track it by project through payroll. Is that correct??

I understand how important adding workers' compensation rates is for your business and project tracking, @Kbents. 

However, the option to do so in QuickBooks Online (QBO) Payroll is unavailable. It would be most beneficial to directly convey your feedback to our Product Developers. To address this concern and request the addition of this feature in future product updates, I recommend conveying your feedback directly to our Product Developers. They would be the best resource to provide information on whether this feature is planned for implementation in the future.

To send your input, here's how:
 

1. Open your QBO account.
2. Go to the Gear icon and select Feedback.
3. Type in your suggestions and then click on Next.

Furthermore, you might consider visiting the specified website to gather details about the latest improvements and advancements in QuickBooks: New features in QuickBooks.

We highly appreciate your feedback as it plays a crucial role in our continuous improvement of products and services. Should you have any further queries regarding QuickBooks, kindly leave a reply. I'm sure to assist you anytime.

Did you ever get this resolved with QB Online?

I'm having the same issue and have talked until I'm blue in the face

I know how essential it is for you to manage your workers' compensation rates efficiently on QuickBooks Online, @Gina219. I'm here to provide you with some valuable information that can help you with this.

If you don't have a policy purchased through a QuickBooks insurance partner like NEXT, you can manually manage your worker's comp in QBO. You can follow the steps below to do so:

1. Go to Payroll, then Employees.
2. Select your employee.
3. From the Workers' Comp section, select Start or Edit.
   
   
4. Select I have the tax rate, then click the +Add worker's comp tax rate.
5. Enter the necessary details.
6. Once done, click Save.
   
   

Please know that this option varies with the work location. Thus, some states don't have this in their employee's profile. With this, I recommend sending your valuable feedback to our product engineers to add this feature for future product updates. 

In the meantime, you may consider assigning classes to your employees to keep track of them within the program. Here's how:

1. Go to Payroll, then Employees.
2. Select your employee.
3. From Employment details, select Start or Edit.
4. Enter the name of the worker's comp class to filter your payroll reports by workers' comp class.
5. Select Save.
   
   
   

Then, track them by running a Workers' Compensation report:

1. Select Reports.
2. Find the Workers' Compensation report from the search bar or scroll down to the Payroll section.
3. Change the Date Range if needed, then select Apply.

Moreover, I'm sharing these articles for information on managing compensation insurance in QuickBooks: 

• Learn about and get workers’ compensation insurance.
• Set up and manage Washington (WA) workers' compensation.

I'll be here to continue helping if you have any other concerns or questions about QuickBooks Online. Assistance is just a post away. Take care always.

Thank You, I don't have this feature so I've requested this thru feedback as you suggested - if you could help speed up this process that would be fabulous!

Ok I don't have this on our QBO so I've submitted thru feedback as you suggested!  If you could speed up this process that would be fabulous!  Thanks, Gina

I have been on a chat with Intuit about adding WC rates and they said they can only do it if you are in Washington. So you have to reach out to a third party to do it for you. Not acceptable. By doing so, in their own terms of service that you have to agree to....it says you give them access to your data. Not even an option. So the code has been written for WA to be able to enter their rates and exp mod, but no other state has access? Doesn't make sense. The code is there, make it available!? Why can you do it in Desktop but not online?! Serious flaw QBO. 

what 3rd party do you reach out to?  this is crazy that this can't be done!

This is great informaiton, but my QBO does not have these options under Employees. How do I get access to this feature?

Hi there, @JStarkWildfire.

To access this feature, you'll need a payroll subscription. Certain payroll functionalities can only be accessed for QuickBooks Online (QBO) accounts with payroll plans. To manually track them in the application, you can consider using one that fits your business needs. Therefore, you can add them to your existing QBO application through the steps below:

1. Go to the Gear icon and select Subscriptions and Billing.
   
2. Under the Discover More dropdown, click the Find out more in the QuickBooks Payroll panel.
   
3. Select what you need in a payroll subscription, and review the suggested plans.
4. Once you decide, click the Sign-up button to avail.
5. Follow the onscreen instructions and hit the Subscribe button.

Once done, you can visit this article to manually manage your worker's comp in the application: Assign a Workers' Comp Class to an employee in QuickBooks Online Payroll.

After that, you can run payroll reports specific to worker's compensation and customize them to see details according to your preference: 

• Run payroll reports
• Customize reports in QuickBooks Online 

Should you have additional queries about managing employee compensations or setup, @JStarkWildfire, you can always post them here in the Community. Wishing your business to prosper. Stay safe!

I have a payroll subscription and I have my workers comp codes in my employee files. Where do i enter the wc cost so it shows up on my project profitability report?

You've come in the right thread, @JStarkWildfire. Please know that Worker's Compensation costs won't be reflected in the Project Profitability Report. I'll share detailed information about this and how you can enter its cost.

The Project Profitability Report only shows the Customer, Income, Costs, Profit, and Profit Margin. This section only evolves on the overall transactions of a particular project. 

On the other hand, Worker's Compensation (Worker's comp) is an insurance that helps protect you and your employees in case of on-the-job injuries, including medical coverage and wage replacement. It also helps protect employers against potential lawsuits. 

To enter the cost, you'll need to go to the Employee profile and set it up to be billed every payday. Here's how:

1. Go to Payroll and select Employees.
2. Look for the employee you want to enter the cost of the Worker's compensation (Worker's comp).
3. Click Employment Details.
4. Scroll down and enter the amount of Worker's comp in the Cost rate (per hour).
5. Once done, click on Save.

Also, to see if it was billed correctly, you can run the Payroll Details report.

I'll also share this article to help you save the customization of your report: Memorize reports in QuickBooks Online.

Don't hesitate to share more questions about Worker's comp. We'll be much happier to converse with you here. Take care, and enjoy the rest of the week.