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Level 1

Build Assemblies Inventory Issue

Hi, I am using QuickBooks Premier 2018 for a small manufacturing business. We recently started purchasing components to build assemblies for our customers. Under build assemblies, I understand it will post as pending if the required components to build the assembly are unavailable. However, once I have received the inventory that is needed, it will show that I have x amount available everywhere except when I go back to the Build Assembly - where it still shows I do not have enough. While QB knows I now have enough to build, the Build Assembly screen does not and does not let me remove the pending. 

 

I have found though that if I change the date the inventory was received to before the day the Build Assembly was created, it will update and allow me to remove pending to build. Is it a matter of the date created? If so, what is the point of pending if any action after that is invalid. I would like to keep dates accurate and not just enter them before I create the B.A. Any suggestions? Thank you. 

10 Comments
Moderator

Build Assemblies Inventory Issue

Hello there, purchasingdtr.

 

Welcome to the Intuit Community. Allow me to bring clarifications to your concern about Inventory Assembly in QuickBooks Desktop.

 

Yes, you're correct. If you wish to clear to the Remove Pending Status to build items, you must change the date of the inventory received to a day before the day the Build Assembly was created or have the items/quantity on hand on your build date.

 

The Remove Pending Status button from the bottom left will go active when the quantity that you want to  build is at or below the quantity on hand for the item. If this button is grayed out, then one or more of your items do not have a sufficient quantity on hand for the quantity you want to build.

 

I've got you an article to learn more about Inventory Assembly Items in QuickBooks: Create, build, and work with inventory assembly items.

 

You can use the Pending Builds Report to see a list of all builds that are currently pending.
 

Should you have further questions about building assemblies in QuickBooks, just let me know. I'm always here to help.

Anonymous
Not applicable

Build Assemblies Inventory Issue

This answer is extremely disrespectful. You ignored the original poster's concern that changing the date received to before the assembly was created will result in inaccurate data in his company file about when the items were received. 

 

I have seen a pattern of answers like this where you and other administrators of the quickbooks community discussion either disregard the original poster's question or misunderstand their question and post links to FAQ articles that provide information that only a beginner would need  - not someone asking a complex question.

QuickBooks Team

Build Assemblies Inventory Issue

I appreciate your time racing this feedback, @Anonymous.

 

I've come to share some clarifications about the build assembly inventory.

 

The Remove Pending Status is for us to know there are pending items to build and at the same time, there are items with enough quantity that you may be able to use to build other products.

 

You can change the date whenever you want. However, the status is for us to know how many items you need to build. I suggest you create an assembly once you've received all items.

 

Let me know if there's anything I can do to help you with the inventory assembly in QuickBooks. I'm always around here in the Intuit Community to help.

Level 15

Build Assemblies Inventory Issue


@purchasingdtr wrote:

Hi, I am using QuickBooks Premier 2018 for a small manufacturing business. We recently started purchasing components to build assemblies for our customers. Under build assemblies, I understand it will post as pending if the required components to build the assembly are unavailable. However, once I have received the inventory that is needed, it will show that I have x amount available everywhere except when I go back to the Build Assembly - where it still shows I do not have enough. While QB knows I now have enough to build, the Build Assembly screen does not and does not let me remove the pending. 

 

I have found though that if I change the date the inventory was received to before the day the Build Assembly was created, it will update and allow me to remove pending to build. Is it a matter of the date created? If so, what is the point of pending if any action after that is invalid. I would like to keep dates accurate and not just enter them before I create the B.A. Any suggestions? Thank you. 


This has been a quirk in QBDT for over a decade

 

what is happening is that QB is looking at the date of the pending  build and counting items on hand as of that date.

 

So when you buy more, it does not see it.

 

Change the date on the pending build to today, and click the build button, it will ask about saving it, say yes.  Bring up the pending build again, and it will work fine

Level 1

Build Assemblies Inventory Issue

I have a question.....we are trying to figure out the Build Assembly feature in QB as stated in this conversation already.  We had the same problem with the quantity on hand....changed the dates and it now works.  BUT....how do we know that a Build Assembly item is completed and accounted for?  When we go into the Inventory activities....open up the Build Assembly screen...then click previous....it goes back to the previous build assemblies....but it doesn't say COMPLETED or anything to know that everything is accounted for and those Build Assemblies are essentially done.  Is it just as simple as if we can remove the PENDING BUILD status, it is then accounted for?  Or how do we go and check to see if something is accounted for?

 

Thanks in advance!

Moderator

Build Assemblies Inventory Issue

Hi, TEC1.

 

I'd be happy to help you check if your build assemblies are accounted for and completed in QuickBooks Desktop.

 

Once you build assembly in QuickBooks Desktop, you'll be asked to choose an Income Account. That way you know where your assemblies are accounted for when you use them to your transactions.

 

 

Pending status of your assemblies indicates that your items are not enough to build the assembly, if you're able to build it without the pending status, it means you completely assemble the items.

 

To learn more about tracking your assemblies and inventories, check these out:

 

Feel free to leave a comment below to keep me posted if there's anything else I can help you with. I'll zip right back to help you out.

Level 1

Build Assemblies Inventory Issue

I have a related question.  We will enter Build Assemblies at the end of the month.  They will go through and posted without any issue, or we will resolve any issues so that they are correctly posted.  Then, when we come back at the end of the next month, those Build Assemblies from the prior month now show a Pending -Not-Posted status.  Do you know why?  Any help would be appreciated.

QuickBooks Team

Build Assemblies Inventory Issue

Let me sort things out for you, @ShaunSP.

 

The Pending Non-Posting in your assemblies means that there isn't enough quantity for the part to build them. You can follow the suggestion given by my peer @Charies_M to change its inventory received date. Here's how to do it:

 

  1. Go to the Inventory menu at the top.
  2. Select the Inventory Center.
  3. Choose the assembly item, then open the pending build. 
  4. Adjust the date under the Date drop-down menu, and then select the Remove Pending Status button.
  5. Click Build & Close

If the same thing happens, you can open a sample file to test if you'll get the same outcome. Let me guide you how:

 

  1. Open your QuickBooks Desktop.
  2. On the No Company Open screen, select a sample file from the Open a sample file drop-down.
  3. Create sample assemblies and perform the same steps given above. 

If it works fine this time, then the original file might be damaged. Thus, I recommend running the QuickBooks Verify and Rebuild tool. This can help identify and repair data damage. 

 

Here's how to Verify your data (original company file):

 

  1. Go to the File menu at the top.
  2. Select Utilities, and then choose Verify Data.

If the Verify data detects an issue, you can Rebuild your file. For the detailed instructions, please refer to this article:  Verify and Rebuild data in QBDT.

 

Lastly, you can run the Inventory Stock Status report to know the quantity on hand of your items. This way, you can monitor their status quickly and reorder or restock them when needed. To do this, go to the Reports menu, and then select the said report from the Inventory section.

 

I'm always around ready to help if you some clarifications regarding this. Just click the Reply button so I can get to you right away. Take care.

Level 1

Build Assemblies Inventory Issue

Not sure I fully understand.  When I go in on 10/31/2020, for example, I am able to Build & Post the Build Assemblies.  After, the number of units are correct on the Item List and it shows that builds did happen and the quantities tie out correctly as expected.  The month is then closed and no other entries are made.  When I go into the next period, 11/01/2020 - 11/30/2020 for example, the quantities DO NOT tie out and the posted Build Assembly from October now show as Pending-Not Posted.  No other Build Assemblies were done in the month and the only related activities are items being received (adding to inventory) and invoices entered.  If the entry was correct and posted in October, and no other items were used, only received, and no other Build Assemblies created, why does QuickBooks UNposting that previous entry the following month?

QuickBooks Team

Build Assemblies Inventory Issue

I appreciate the detailed information you've provided, ShaunSP. 

 

First, we need to ensure you're using up to date QuickBooks desktop version . Then, Let's run the Verify and Rebuild Data Utility tool to isolate this unusual behavior for possible data damage. 

 

Rebuild Data:

  1. Go to the File menu.
  2. Choose Utilities, then select Rebuild Data.
  3. Select OK on the QuickBooks Information window.
  4. Follow the prompt to save a backup.
  5. When you see Rebuild has completed, click OK

Verify Data:

  1. Go to the File menu.
  2. Choose Utilities, then select Verify Data.
  3. If you see QuickBooks detected no problem with your data, click OK. You can continue using the company file.
  4. If Verify finds an issue with your data, you’ll be prompted to Rebuild Now or View Errors.
  5. Select Close

Once completed, let's restart your computer to ensure that all QuickBooks components are fixed. For more detailed information about verify rebuild feature, you can refer to this article: Verify and Rebuild Data in QuickBooks Desktop.    

 

If the same thing happens, I recommend reaching out to our customer support team. This way, we'll be able to pull up your account in a secure session and look over the underlying issue and help you get back to business in no time.  

 

Reach out to me in the comment section if you have any other issues or concerns. I want to make sure everything is taken care of for you. Have a wonderful day!

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