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westside1
Level 1

Payroll entry

I am having trouble understanding how the entries are processed in Quickbooks for Payroll.  I processed payroll and the debit is showing on the expense account.  The credit should be to a payroll liabilities entry.  Then when the check is cashed there should be a credit to the bank account which I can categorize to the payroll liabilities account.  I would be left with a debit to payroll expense, a credit for the cash outflow, and a 0 balance in the payroll liabilities account.  I don't think this is how Quickbooks processes the transactions.

 

The reason I am asking is because I see the debit to the expense and I have the transaction of the outflow imported from my bank.  Apparently for some extremely frustrating reason I cannot use the match function to match the bank transaction.  Quickbooks told me I needed to categorize the transaction to the checking account which also did not help because it just leaves a net zero effect in the account.  But I cannot exclude the transaction which was another Quickbooks employee suggestion because then the account would not reconcile.  I need help and I don't know where to go because the assistance I am receiving from Quickbooks help is not helpful at all.  Has anyone else experienced this??

1 Comment 1
JonpriL
Moderator

Payroll entry

Hello @westside1,

 

Let me help share how your payroll transactions post the amounts in each affected accounts in QuickBooks Online.

 

To start with, after creating your payroll transaction, amounts will be posted into the following accounts:

  • Payroll Expense
  • Bank Account
  • Payroll Liability

You're on the right track, transaction will debit into your payroll expense and bank account. Now for the payroll liability account, the amounts posted here are all related to your taxes calculated in each paycheck.

 

Don't worry, your liability account will be cleared once you have paid your taxes. With the bank transaction, you can easily match them as long as the amount and date are the same as your existing transactions.

 

On top of that, I've also included this reference for a compilation of articles you can use while working with us: Help Articles for QuickBooks Online Payroll.

 

If you have any other questions, please let me know by leaving any comments below. I'll be here to lend a hand.

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