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Level 2

QB Mac 2019 - Signature on Checks

Greetings Fellow Travelers!

I've searched high and low and don't see any info on adding a signature to a check in QB Mac 2019. I understand it's NOT available on the online versions and I see instructions for other versions of the software to:

  1. Go to the File menu, then select Printer Setup.
  2. Click the drop-down list for Form Name and select Check/Paycheck.
  3. Put a check mark on Print Signature Image.
  4. Click Signature, then choose the file.
  5. Click OK twice.

The only problem being there isn't a "Printer Setup" option under the "File" drop down as far as I can see.

Does QB Mac 2019 have the capability to add a signature to checks?  If so, how?

Thanks Much!

Solved
Best answer March 26, 2019

Best Answers
Highlighted
QuickBooks Team

QB Mac 2019 - Signature on Checks

Glad to have you back here in the Community, @Searoom.

 

I'd be happy to help share some information about adding a signature to checks in QuickBooks Desktop for Mac.

 

You can add your signature to checks for printing. Start by adding a signature file to your company file, then choose that signature file on the check form.

 

To create a signature file:

  1. Sign your name on a blank, white piece of paper using a black- or blue-ink pen. Make your signature the same size as when you physically sign a check.
  2. Scan the image to your computer at an 11:3 aspect ratio.
  3. We'll size your signature image to fit into a 2-3/4 inch wide by 3/4 inch tall space, and place it directly above the signature line on Intuit-supplied checks.
  4. Save the image in the JPEG or PNG file format.

Once done, you can now add the signature file:

  1. Open a company file.
  2. Click on QuickBooks.
  3. Select on Preferences.
  4. Click Signatures.
  5. Click on plus button in the lower right.
  6. Navigate to your image file, choose it, and click OK.
  7. QuickBooks copies your signature file to the same location as your company file.

To use the signatures on checks:

  1. Click on Banking.
  2. Select on Write Checks.
  3. Choose an existing check, or start a new one.
  4. Click on the signature icon in the upper middle of the window.
  5. Click the signature you want to use.
  6. You'll see a generic signature on the check preview.
  7. Click on Save.
  8. QuickBooks adds this signature to all of your checks.

If a check needs more than one signature, you'll need to create a single signature file with all of the signatures. You can sign your name on a blank, white piece of paper using a black- or blue-ink pen. Make your signature the same size as when you physically sign a check. After that, ask the second party to sign his name beneath yours. Leave a small gap between signatures so the names line up.

 

Also, if you wish to remove the signature, you can simply follow these steps:

  1. Open a check.
  2. Click on the signature icon in the upper middle of the window.
  3. Click No Signature.
  4. Click Save.
  5. QuickBooks removes the signature from all of your checks.

To learn more about the new features in QuickBooks for Mac 2019, you may visit its user's guide:

That should get you in the right track.

 

Please let me know how it goes. I'll be around if you need more help with adding a signature on checks or anything concerning QuickBooks. Have a nice ahead!

View solution in original post

6 Comments 6
Highlighted
Level 2

QB Mac 2019 - Signature on Checks

Sorry, I am referring to the QB Mac DESKTOP product, not online.

Thanks Much!

Highlighted
QuickBooks Team

QB Mac 2019 - Signature on Checks

Glad to have you back here in the Community, @Searoom.

 

I'd be happy to help share some information about adding a signature to checks in QuickBooks Desktop for Mac.

 

You can add your signature to checks for printing. Start by adding a signature file to your company file, then choose that signature file on the check form.

 

To create a signature file:

  1. Sign your name on a blank, white piece of paper using a black- or blue-ink pen. Make your signature the same size as when you physically sign a check.
  2. Scan the image to your computer at an 11:3 aspect ratio.
  3. We'll size your signature image to fit into a 2-3/4 inch wide by 3/4 inch tall space, and place it directly above the signature line on Intuit-supplied checks.
  4. Save the image in the JPEG or PNG file format.

Once done, you can now add the signature file:

  1. Open a company file.
  2. Click on QuickBooks.
  3. Select on Preferences.
  4. Click Signatures.
  5. Click on plus button in the lower right.
  6. Navigate to your image file, choose it, and click OK.
  7. QuickBooks copies your signature file to the same location as your company file.

To use the signatures on checks:

  1. Click on Banking.
  2. Select on Write Checks.
  3. Choose an existing check, or start a new one.
  4. Click on the signature icon in the upper middle of the window.
  5. Click the signature you want to use.
  6. You'll see a generic signature on the check preview.
  7. Click on Save.
  8. QuickBooks adds this signature to all of your checks.

If a check needs more than one signature, you'll need to create a single signature file with all of the signatures. You can sign your name on a blank, white piece of paper using a black- or blue-ink pen. Make your signature the same size as when you physically sign a check. After that, ask the second party to sign his name beneath yours. Leave a small gap between signatures so the names line up.

 

Also, if you wish to remove the signature, you can simply follow these steps:

  1. Open a check.
  2. Click on the signature icon in the upper middle of the window.
  3. Click No Signature.
  4. Click Save.
  5. QuickBooks removes the signature from all of your checks.

To learn more about the new features in QuickBooks for Mac 2019, you may visit its user's guide:

That should get you in the right track.

 

Please let me know how it goes. I'll be around if you need more help with adding a signature on checks or anything concerning QuickBooks. Have a nice ahead!

View solution in original post

Highlighted
Level 1

QB Mac 2019 - Signature on Checks

How can you align signtures to print correctly on checks?

Highlighted
QuickBooks Team

QB Mac 2019 - Signature on Checks

Hi there, AprilH1.

 

For the signature to print correctly, as mentioned by my colleague BettyJaneB make sure the image has an 11:3 aspect ratio (11 width and 3 height) to fit into a 2-3/4 inch wide by 3/4 inch tall area with no space around it. Once you've followed the proper aspect ratio, the system should place it above the signature line.

 

I added this article to give you more information about creating and using electronic signature for checks and paychecks.

 

Let me know if you need anything else. I'll be here to help. Take care.

Highlighted
Level 1

QB Mac 2019 - Signature on Checks

I still can't get the two signatures to line up correctly and I'm using checks from quickbooks, even the check information doesn't line up.

Highlighted
QuickBooks Team

QB Mac 2019 - Signature on Checks

 Thanks for the clarification, @AprilH1.

 

Let's run the Verify and Rebuild Utility tool to fix this issue. This tool finds any data issue in your company file and fixes them. Let me guide you how.

 

To verify in your QuickBooks Desktop (QBDT) for Mac:

  1. Go to the File menu.
  2. Select Utilities.
  3. Click Verify Data, then select OK to close all windows.

To Rebuild:

  1. Go to the File menu.
  2. Select Utilities 
  3. Click Rebuild Data, and select OK.
  4. Once the rebuild is finished, click OK.

Here's an article you can read for more information: Verify and rebuild data in QuickBooks Desktop for Mac.

 

You can also check our Help articles page to read and learn some best practices in managing your QBDT for Mac.

 

Should you have other concerns or questions, you're always welcome to post here anytime. I'm more than happy to help you. Take care and stay healthy.

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