Invoices

It's great to see you here in the Community forum, lmulbrook. I'm happy to assist you with replacing the standard invoice template in QuickBooks Online. Let's get started on that.

You can click the Design tab in the Manage menu of your invoice as it will display all the templates that you have created in the Custom Form Styles menu. However, please note that the invoice template will not show automatically when creating the invoice. You will need to select Print and download to view the invoice template.

You can also set the new invoice template as the default after creating it in Custom Form Styles. Simply click the dropdown ▼ in the Action column and select Make Default.

To learn more about the new layout and customizing your sales forms, see these articles:

• See what’s new with estimates and invoices in QuickBooks Online
• Customize invoices, estimates, and sales receipts in QuickBooks Online
   

Additionally, I've included some resources to help create a template for recurring transactions and entering received invoice payments from your customers:

• Create recurring transactions in QuickBooks Online
• Record invoice payments in QuickBooks Online

Feel free to ask if you have additional questions about using invoice template or any concerns with QBO. I'm always here to guide and help. Stay safe.

But I want to use my template each time I do an invoice.  How does that happen?  Can I replace the one that automatically comes up when I go to do an invoice.  I want my template to pop up so I can add in the info I am billing.

What am I missing?

When I work in the desktop version, I pull up my customer, enter all my items, save it then print all my invoices.

Thanks.

Thanks for reaching back to us, @lmulbrook.

You can definitely use your own invoice template in QuickBooks Online by setting it as your default. This way, you won't have to select it each time you create an invoice. Here's how you can do it:

1. Open your QuickBooks Online account.
2. Go to the Gear icon and select Custom form styles.
   
   
    
3. Find your template and click the Edit dropdown under the Action column.
4. Select Make default. 
   
   

Please note that your default invoice template won't automatically show when creating an invoice. You'll need to click the Print and download button to view the template.

For more information about personalizing your own sales forms, check out this article: Customize invoices, estimates, and sales receipts in QuickBooks Online

You may also visit these articles that you might find helpful in managing your invoices and customer payments in QuickBooks: 

• Record invoice payments in QuickBooks Online 
• Create recurring transactions in QuickBooks Online

I'll be in the Community forum in case you have more questions to ask about your sales forms, @lmulbrook. Simply leave a reply below and I'll provide the necessary information.