Vendor PO ship to address

Perfect. Thank you for your help. 

I did this and it simply allows me to add a new Drop Ship To address.  It does not create a new Ship To menu or list in the Ship To Window.  My company orders goods and then ships to multiple warehouse locations in the same city.  They are all company owned and operated locations so not really a third party Drop Ship To situation.  The Ship To window looks like it has an arrow and allows you to add addresses directly in that field but I can't figure out how to do it??

Hi @DonnaMT,

I'll take care of this query for you.

As my colleague @Rose-A stated above, you'll need to select a client under the Drop Ship To field. Right after that, click the drop-down menu on the Ship To field and choose <Add New>.

You'll then get the popup window Add Shipping Address Information. Refer to the screenshot below:

I suggest you take a look at this article as well: Use the purchase order management worksheet. It would allow you to manage purchase orders since you mentioned you have multiple warehouses. 

Direct other questions you have in the comments below. I'll get back to you as soon as I can. 

Hello,

Yes, you can do that but how do I keep it from creating an inventory site?

Mike

Hello,

But when I do that it creates a new inventory site. How can I keep that from happening?

Mike

Finding the cause of that unexpected issue is my specialty, @mikeconstien60.

Have you first pick a name in the Drop Ship to field before creating a new Ship to address? Or do you create first a Ship to address before selecting a name in the Drop Ship to box? 

When creating a Purchase Order (PO) in QuickBooks, you'll need first to select a name in the Drop Ship to field before adding a Ship to address. This will prevent creating a new inventory site. 

This way, the added ship to address will only show on the name's profile. In the example, the added ship to address was only assigned to the customer's Address info. 

On the other hand, if you add first a new address in the Ship to field before selecting a name in the Drop Ship to box, this will result as if you create a new inventory site. 

For more information, please check this article: Create purchase orders in QuickBooks Desktop.

Also, to get an overview of your purchase history and keep track of outstanding orders, you may pull up the Open Purchase Orders report. Here's how:

1. Go to the Reports tab.
2. Select Purchases.
3. Click Open Purchase Orders. 

Let me know how this goes and leave a reply below if you have further questions about adding a ship to address in PO. I'm always around to help you. Have a good one. 

Hello, 

It looks like I am only able to change the Ship To Address when a Customer is selected in the Drop Ship To field. How do I change the Ship To Address when a Vendor is selected? 

The Ship To field is still greyed out even when I select a vendor in the Drop Ship To field. 

We have multiple locations and different addresses for our product to ship to. 

Allow me to join this thread so I can provide you some information on how you can change the Ship to Address of your vendor, AccountingPro1.

As provided by @DivinaMercy_N, you'll have to turn on the Advanced Inventory feature so you'll be able to add the Ship to Address. Once done, you can now start setting up inventory sites (locations). Sites can be different addresses where you want to track inventory quantities. I've attached this screenshot provided above:

For your reference, you can run vendor reports in QuickBooks Desktop and customize them according to your business need. Please read this article for more information: Customize Vendor Reports. 

Keep in touch if you need anything else in setting up your vendor address. I'll always be right here to further assist you.

I do not have the option to "add new" ship to address.  How do I change the ship-to address in purchase orders?

We recently moved and have a new address.  I changed the company information but the template still pulls the old address.

I can share some information about changing the Ship to address from your purchase order, @Bob-95404. 

You can go to the purchase order that you're referring to and edit it from there. 

Here's how:

1. Go to the Vendors menu and then Vendor Center. 
2. Proceed to the Transactions tab.
3. Click on Purchase Orders and select the transaction.
4. Update the information under the Ship to box.
5. Click on Save & Close or Save & New once done. 

Refer to this article for more information about editing a purchase order: Create purchase orders in QuickBooks Desktop.

Once you've received the inventory, here's how to add them to your company file if you have a bill or not: Receive inventory. 

Let me know if you need further help changing the Ship to address by leaving a reply below. Keep safe, and have a great rest of the day!

Thank you for instructions how to edit the ship-to on an individual transaction.

I need help with the ship-to address that gets loaded when I start a purchase order.  I'm not sure if it is part of the template.

I am trying to do something similar; I have multiple ship to addresses and I wanted to go in and delete some and edit others that are saved. Is there a way to do this globally in QB desktop?

Thank you for sharing this concern, Rob5935. Allow me to provide information to address your query.

The option to apply changes to multiple shipping addresses is not available in QuickBooks Desktop. The Ship-to-address is tied to per customer's profile. You need to edit the address information for each customer to input the correct address details.

Here's how:

1. Go to the Vendors menu.
2. Choose Vendors Center.
3. Double-click the vendor name and verify the correct address.
4. Select the Address info tab, then change Shipped from details.
5. Click OK.

Once fixed, you can refer to this article to help settle your payment to your vendors.: Pay bills in QuickBooks Desktop.

The community is always available to respond to any additional inquiries about display changes. I'm always here to respond to them promptly. Have a good day ahead.

What if it is not a Customer or Vendor it it our own multiple whs locations how do I add this?

Thanks for reaching out to the Community, Cmckay.

If you were your own customer and/or vendor for a purchase order, you can set yourself up with a customer and/or vendor profile. When you do so, or edit an existing profile, you'll be able to list the appropriate address information.

If you're unsure whether you should be listed on a purchase order as your customer and/or vendor, or you're thinking you may need to be listed as something other than a customer/vendor, I'd recommend working with an accounting professional. If you're in need of one, there's an awesome tool on our website called Find a ProAdvisor. All ProAdvisors listed there are QuickBooks-certified and able to provide helpful insights for driving your business's success.

Here's how it works:

1. Go to our Find a ProAdvisor page.
2. Use the City or ZIP search field to specify a location.
3. Select Find a ProAdvisor.
4. Browse through your results and find one that works best for the business. You can click on each ProAdvisor's profile to learn more information about them.
   
   

Once you've found an accountant, they can be contacted through their Send a message form:

1. Use the available text box to introduce yourself. Be sure to include details about which services you're looking for.
2. Enter your appropriate info in the Your name, Your email, and Your phone number (optional) fields.
3. Select Send message.

I've also included a detailed resource about working with QuickBooks which may come in handy moving forward: Set up customers & vendors

Please don't hesitate to send a reply if there's any additional questions. Have a great Wednesday!