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T_Hyde
Level 1

workers compensation in payroll liabilities

In the "payroll liabilities" window, the amount owed on workers compensation is a huge negative amount.  This amount has been growing bigger and bigger every month.  I obviously have entered something or set something up in error for this to be happening.  Every month when I pay the workers comp, the number grows bigger.  How do I fix this?  Where do I go to make the adjustment or journal entry where it shows the correct amount owed?

 

With this new year, the amount looks in correct.  I can't figure out what I am doing wrong.  Any suggestions would be appreciated.

1 Comment 1
LeizylM
QuickBooks Team

workers compensation in payroll liabilities

Let make sure to check why the amount owed on workers compensation is incorrect, T_Hyde.
 
There are a few reasons why your worker's compensation in payroll liabilities shows an incorrect amount in QBDT:
 
  • You may have posted the payroll item to the wrong account in your Chart of Accounts.
  • Negative balances may be due to voiding a paycheck after you have paid or created the liability check.
  • Payroll liabilities deducted from an employee paycheck (such as 401(k), 403(b), and garnishments) were not paid to vendors using Create Custom Liability Payments or Pay Scheduled Liabilities.
  • Liability adjustments are set to Do not affect accounts.
  • You may have company file data damage causing this issue.

 

 You may want to take a look at this website to get additional information about the reason for each payroll version and how to fix them: Payroll Liability and/or Balance Sheet Report shows incorrect amounts for payroll liabilities.
 
I'm also adding this link about E-file 940, 941, and 944 tax forms to guide you with your forms and taxes.That should do it!
 
Keep in touch if you have other payroll concerns with QuickBooks. I'll be more than happy to lend a helping hand. Have a wonderful day.

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