cancel
Showing results for 
Search instead for 
Did you mean: 
benaaco
Level 3

Show Subtotal on Screen

I cannot get the subtotal to display on the screen for sales orders, estimates, or invoices.

This seems pretty basic but the option is greyed out. 

We use Quickbooks Desktop Enterprise Platinum, there shouldn't be any options that are greyed out. 

7 Comments
Pabz_L
QuickBooks Team

Show Subtotal on Screen

Hello there, @benaaco.

 

QuickBooks Desktop can include a subtotal in a QuickBooks estimate, sales order, invoice, or purchase order. You just need a little setup work to make it happen.

 

It's pretty easy, here’s how:

 

  1. In your QuickBooks Desktop, click the Lists tab and select Item List
  2. Click the Item button at the bottom of the screen. Then, click New.
  3. In the drop-down list that appears (where you see service, non-inventory part, etc.), select Subtotal and give it a name, and click OK.

From there, simply select this new item whenever you need it, and QuickBooks will automatically take care of the calculation for you.

 

You can also use this video tutorial on adding subtotal to invoice: Add subtotal to invoice.

 

Don’t hesitate to message me anytime if you have other QuickBooks concerns or questions. I'll be glad to answer them for you. Have a good one.

BigRedConsulting
Community Champion

Show Subtotal on Screen

That's correct.  The Subtotal before tax that appears at the bottom of the form when you print cannot be made to appear on screen,  The same is true for most of the other fields on the Footer tab from your screenshot.

BigRedConsulting
Community Champion

Show Subtotal on Screen

RE: "It's pretty easy, here’s how:"

 

No, it's not easy. It's impossible.  IMO, you should have read the user's post before answering.

benaaco
Level 3

Show Subtotal on Screen

Those aren't instructions on how to fix the problem, those are instructions to do something else. 

 

You didn't read the post or look at the screen shots.

benaaco
Level 3

Show Subtotal on Screen

Exactly!

 

Does anyone know why there would be the option but not have it selectable?

Candice C
QuickBooks Team

Show Subtotal on Screen

Good afternoon, @benaaco

 

Thanks for joining in on this thread. This isn't the impression I want to leave you with. Allow me to provide you with some information about the "Subtotal on the screen" option. 

 

I can see how beneficial this feature would be for your business. However, this is only used for printing purposes. Using the steps my colleague gave above would be the best workaround for this situation. 

 

I'll send feedback to our Product Developers so they can consider this in one of the upcoming releases. They take the time to review every request and try to add them to the next available update. You can check out our QuickBooks Blog to see what's new in the system. 

 

If you have any other questions or concerns, don't hesitate to let me know. I'll always be around to help. Have a good one! 

BigRedConsulting
Community Champion

Show Subtotal on Screen

RE: Does anyone know why there would be the option but not have it selectable?

 

There are quite a few fields you can print but you can't see on screen.  There are some that work the other way as well, that you can only see on screen.

 

The way Intuit implemented communicating this is to disable the check-boxes in these cases.  I suppose they could have made them disappear, but in the end it would be the same.

Sign in for the best experience
Ask questions, get answers, and join our large community of QuickBooks users.
Sign In / Sign Up

Need to get in touch?

Contact us