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webbdickson
Level 2

Start fresh with QBO?

We are being required to move to QBO by our franchise AND the items offered (among other things) changed as of 1/1/22.  So we have a lot of unused/inactive items that stopped being used as of 1/1/22.  So to cleanup these and other "Legacy" items (old vendors etc), I am considering condensing my QB as of 1/1/22 and removing all prior data.  This way when I move to QBO soon, that company will only have history dating back to 1/1/22 and I can delete all the unused items/vendors etc since there will be no transactions using them.  I understand all the history I will lose and will keep my QB Enterprise desktop database so I can query it as needed when I need the occasional history etc.   

 

My question is:  any really good reason why I should not do this? From a legal or accounting pespective?

 

Thanks in advance.

5 Comments 5
JessT
Moderator

Start fresh with QBO?

Hello webbdickson!

 

Welcome and thank you for posting about migrating to QBO.

 

While waiting for some advice from the legal or accounting professionals, you can also find a QuickBooks ProAdvisor to consult this matter.

 

On the other hand, you can refer to these articles when you're ready to export your company file data.
 

 

We also have video tutorials for QuickBooks Online that you can use as references when working on your QBO company.

 

If you have other questions, feel free to go back to this thread.

Fiat Lux - ASIA
Level 15

Start fresh with QBO?

Which QBD year version do you have? How may years data do you have before 1/1/2022?

webbdickson
Level 2

Start fresh with QBO?

Enterprise 21 & 15 years......

Fiat Lux - ASIA
Level 15

Start fresh with QBO?

You may consider these steps:

1. Utilize the Condense Data utility to delete your older years' data. For example, you may remove your data prior to 1/1/2017.

 

2. Prepare your new blank QBO account and migrate your condensed file

https:// quickbooks.grsm.io/US

https:// quickbooks.grsm.io/us-promo

 

3. Purchase a 3rd party service to downgrade your QB Desktop file

4. Purchase a one time license of QB Desktop 2021 Pro/Premier for single user to open your QB Desktop file when you need it later.  

webbdickson
Level 2

Start fresh with QBO?

ok, thanks

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