Unapplied Cash Bill Payment Expense

We'll have to link it to the bill to resolve this, Jimjam apple pie. Let me guide you.

Here's how:

1. Open the Profit and Loss report, then click the amount in the Unapplied Cash Bill Payment Expense section.
2. Take note of the vendor and amount.
3. Click the New or Plus sign (+) button.
4. Select Pay bills.
5. Look for the bill that matched the payment, then click the box.
6. Click Save.

Once done, open the Profit and Loss report again, and the amount should be zero. You can check this article for more information: What to do if you see unapplied cash bill payment expense on your profit and loss.

We're just around if you need more of our help. Feel free to reach out to us again.

everything in Unapplied Cash Bill Payment Expense is a bill for the credit card and goes back years. when I reconcile the credit card and create a bill to pay when due, it ends up in this account. there are no unpaid bills related to anything in this account. why does this account even exist? QB desktop works perfectly and I've never seen this account there. all the credit card charges are doubled up on my p&l.

Thanks for coming back. This is not the impression we want you to experience when using QuickBooks Online (QBO), jimjam apple pie.

The Unapplied Cash Bill Payment Expense shows if a bill payment for a vendor is recorded before entering the bills. Also, when you entered bill payments without matching them to bills. If the same thing happens after performing the recommended solutions provided by my colleague or in the What to do if you see unapplied cash bill payment expense on your profit and loss article, I'd suggest contacting our Customer Support Team. They'll pull up your account in a secure environment and investigate what's causing this issue.

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I have the exact same issue.  Did you come up with a work around?

I enter the credit card charges as they are incurred/or used to pay bills

then reconcile the credit card when the statement comes in

when done reconciling - click the button that says enter bill to pay this statement

Enter the bill as prompted and this way it shows up on my payables

But now.... that means I have "Unapplied Cash Bill Payment Expense" account showing up on my P&Ls and the boss wants that gone.

I tried online support but they say it is entered correctly and they can't help me.

I have the exact same issue.

After I reconcile a credit card statement  when done reconciling - click the button that says enter bill to pay this statement. We apply a payment and it still shows up in the  "Unapplied Cash Bill Payment Expense" account showing up on my P&Ls

I have no transactions with payments  before the invoice date.

All my bills are associated with a payment; no unpaid bills.

So why the Unapplied Cash Bill Payment Expense?

All 9 items on my report are associated with 1 payment that includes 3 invoices and 6 vendor credits.

Where do I look next to get these off the P&L?

Also clicking the Plus sign button in the instructions above does nothing.

Hi @kcmjan.

I'll share some details about how to get these off the P&L report.

Unapplied Cash Bill Payment Expense is used to report the Cash Basis expense from vendor/vendor payment checks that you've sent but not yet applied to a vendor/vendor bill. If you use this directly on a purchase, this can occur in the case that a bill is created for a credit card account balance.

In this case, you'll need to apply the bill payments to a bill that is dated before the bill payment or the actual bill payment date.

Here's how:

1. With the Profit and Loss report open, select the Total amount on the Unapplied Cash Bill Payment Expense section.
2. Take note of the bill payment amount and details.
3. Select + New and then choose Bill.
4. Fill out the form with the vendor name, amount, and date before the unapplied bill payment was created.
5. Hit Save.

Once done, rerun your P & L to check the amount that should be removed on the Unapplied Cash Bill Payment Expense account.

You can review the article shared by my peer RCV about what to do if you see unapplied cash bill payment expense on your profit and loss.

I've also included an article on how you can match your credit card expenses if you have connected in QuickBooks: Categorize and match online banking transactions to QuickBooks Online.

Please place a comment if you have other concerns with offsetting transactions in your account registers. I can be of help to you anytime. Have a great day!