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ETS2
Level 1

Vendor time

How do I enter time sheets submitted by vendors and create customer invoices using vendor time?  I have all contractors set up as vendors and have selected the 'vendor eligible for 1099' field.

4 Comments
MaryJoyD
QuickBooks Team

Vendor time

I can help you create an invoice out of the timesheet that you created, @ETS2.

 

When you create a timesheet, just set this one up as billable. A billable expense is an expense you incur on your customer’s behalf when you perform work for them.

 

When you create an invoice after setting it up as billable, you can now create an invoice based on the billable time and costs that you tracked. Just click on the Billable checkbox beside it. Check the screenshot below: 

See this article for more information: Create and print timesheets.

 

When you create an invoice for the customer, just choose Select the outstanding billable time and costs to add this invoice and then OK

 

Click the time that you want to create an invoice from the Choose Billable Time and Costs window. Then, hit OK once you're done. 

 

You can check out this guide for more information: Create an invoice in QuickBooks Desktop.

 

Here's also a reference on how to receive payments for an invoice in QuickBooks Desktop: Record an invoice payment.

 

I'm always here if you need further assistance with your invoices and or anything else. Just hit the reply button below. Thanks for reaching out, wishing you and your business the best.

ETS2
Level 1

Vendor time

I am using Desktop Pro.  Can all this be accomplished with the software that I have?

MariaSoledadG
QuickBooks Team

Vendor time

QuickBooks Desktop Pro makes it easy for you to track vendor time, ETS2.

 

You'll want to make sure to enable time tracking in the Preferences Tab. To do this, you can follow the steps below.

  1. Sign in as the Admin. And be sure to be in Single-user Mode.
  2. Go to the Edit menu. Then select Preferences.
  3. In the Preferences window, select Time & Expenses.
  4. Select the Company Preferences tab.
  5. For the Do You Track Time? option, select Yes.
  6. In the First Day of Work Week drop-down list, choose the day on which you start tracking time each week. The day you choose affects all weekly timesheets. For example, if you choose Sunday, your timesheets begin with Sunday.
  7. Under the Invoicing Options
  8. Make sure to tick the enable options on the list such as Create invoices from a list of time and expenses, Track reimbursed expenses as income, and Mark all expenses as billable.
    vendor time.png
    Select Ok.

Please read this article for more information: Set up time tracking.

 

I've also added these help articles that you can browse in case you have questions about QuickBooks Desktop. Just make sure to select the QuickBooks Product.

 

Reach out to us if you have any other concerns about time tracking. I'll always be right here to help.

MariaSoledadG
QuickBooks Team

Vendor time

QuickBooks Desktop Pro makes it easy for you to track vendor time, ETS2.

 

You'll want to make sure to enable time tracking in the Preferences Tab. To do this, you can follow the steps below.

  1. Sign in as the Admin. And be sure to be in Single-user Mode.
  2. Go to the Edit menu. Then select Preferences.
  3. In the Preferences window, select Time & Expenses.
  4. Select the Company Preferences tab.
  5. For the Do You Track Time? option, select Yes.
  6. In the First Day of Work Week drop-down list, choose the day on which you start tracking time each week. The day you choose affects all weekly timesheets. For example, if you choose Sunday, your timesheets begin with Sunday.
  7. Under the Invoicing Options
  8. Make sure to tick the enable options on the list such as Create invoices from a list of time and expensesTrack reimbursed expenses as income, and Mark all expenses as billable.
    undefined
    Select Ok.

Please read this article for more information: Set up time tracking.

 

I've also added these help articles that you can browse in case you have questions about QuickBooks Desktop. Just make sure to select the QuickBooks Product.

 

Reach out to us if you have any other concerns about time tracking. I'll always be right here to help.

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