Apply Vendor Credit via Debit Card

Hello there, @nrweaver.

We'll need to match the transactions from the Banking page.

When QuickBooks downloads bank data, it tries to find a match with any QuickBooks transactions already entered. If you agree with the match information shown in the row, click the Match button. This will match with the existing QuickBooks transaction. To guide you further, please follow these steps:

1. Go to the Banking menu on the left panel to select Banking.
2. From the list, choose the account you’re working on.
3. Choose the For review tab and mark the box for the payout and hit the Find Match radio-button.
4. Click the Save menu.

Sample screenshot:

Additionally, these articles provide an overview of how to handle bank feeds entries in QBO:

• Categorize and match online bank transactions in QuickBooks Online.
• Reconcile an account in QuickBooks Online.

Please post again if you have other questions. I'll help you figure them out as soon as I can. Take care always.

Thanks for the response. That doesn’t address my issue. 

When I attempt to match the transaction, it only brings up invoices to match the transaction. I need to apply this credit to a vendor credit…

I'd be glad to help you today, @nrweaver.

When you categorize and match transactions in QuickBooks, it would match them with transactions you've already entered. However, let me guide you on how to apply a vendor credit so you can pay your bills.

Here's how you can do it:

1. Select +New. Then choose Check.
2. Select the vendor.
3. Add the Bill and Vendor Credit under Add to Check.
4. Click on Save and close.

Let me also add this article for more details: Enter a credit from a vendor.

Keep us updated by replying to the thread. Have a great week!

I have paid the bills thru bill pay, how do I match the vendor credit along with the invoices I paid in  banking? For Instance I paid $15k in invoices and took a vendor credit memo issued of $500 for a total of $14,500.00 that I paid thru bill pay. When I go to match the invoices and the vendor credit we received,  only the Invoices show up and not the credit memo.

Let me help with your question about matching transactions, Dominic11.

QuickBooks will only consider it as a match if the downloaded transaction has the same amount with the bill in your account. Also, the vendor credit will not show up in the Online Banking section since it does not have a bank account. 

In this case, you can exclude the downloaded transaction so it will not stay in the For Review tab. Here's how:

1. Go back to the Banking menu or Transactions menu, then proceed to the Banking tab.
2. Look for the transaction in the For Review tab.
3. Select the checkbox of the transactions to exclude.
4. Click Exclude.

Here's an article about this process for more details: Exclude a Bank Transaction You Downloaded into QuickBooks Online.

Feel free to check out these articles with you for additional guidance and reference as well: 

• Unmatch Downloaded Bank Transactions or Move Them to Another Account
• Undo or Remove Transactions From Reconciliations in QuickBooks Online

Please know that you can always reply or reach out to us again if you have other questions. We'll make sure that everything is sorted out.