Autopay for new Billpay

Hello there, aiwapro. Thank you for reaching out to the QuickBooks Community. I will do my best to provide you with the information you need.

Before we proceed, may I confirm if you have completed the setup process for Bill Pay in your QuickBooks account? Based on your statement about submitting payments automatically, are you currently looking for the location of the paid bills? To access the paid bills in your QuickBooks Online company file, you can follow these steps:

1. Sign in to your QuickBooks Online account.
2. Navigate to the Get paid & pay section.
3. Select Bills from the options.
4. Look for the Paid  tab, where you can find the list of bills that have been marked as paid.
   
   
   

If you have not yet completed or started the setup process for Bill Pay, I suggest referring to the articles below. It provides instructions on how to connect your QuickBooks Checking account or other bank accounts for online payments.

• QuickBooks Bill Pay explained: How it works, benefits, and setup
• Overview of Bill Pay powered by Bill.com.

Please feel free to reach out if you have any further concerns or questions regarding Bill Pay. I am here to provide you with additional assistance and support. Take care!

Hi, 

Thank you.  

This shows what has been paid, but not how to setup auto pay as requested.  Please advise.  

I’m here to help you set up autopay in the new Bill Pay system in QuickBooks, @aiwapro.

To do that, you can simply submit your scheduled payments in QuickBooks Online (QBO). Check out the following instructions below to get this done:

1. Log in to your QBO account.
2. Click Get paid & pay, then choose Bills.
3. Create a new bill or select an existing unpaid one.
4. Select Schedule Payment or Save and Schedule Payment.
   • If you make a new bill, you'll have the option to schedule the bill right away by clicking Save and Schedule Payment.
     
   • For unpaid bills, schedule directly from Expenses, Vendors, or Bills.
     
5. Choose which bank account you want to use as your funding source and withdraw funds from. Banks you’ve already connected to your account will appear as options, but you can also choose Add a bank account. The total amount of the bill is displayed by default. You can select Edit if you want to schedule a partial payment.
6. In the Payment account dropdown, select the corresponding account or pick + Add new to create a new account to track your bill payment information.
7. Choose which payment method your payee prefers and complete the required fields.
8. Select the date when you want the funds to be withdrawn from your bank account up to 90 days in advance.
9. Review the payment instructions, then select Schedule payment if everything looks correct.

This guide will provide more insights and details on how you'll pay, track, and manage bills right inside the program: Overview of Bill Pay powered by Bill.com.

If you have invoices that you’d also want to set automatic payments so customers can pay you quickly and easily, access this reference for the complete procedure: Set up Autopay for recurring invoices.

I’m just right here in the corner if you have more queries or need assistance with Bill Pay. Simply add them to your reply below.

Hi, 

Thank you for the response.  

I am not seeing where recurring bills (bills that Quickbooks generates as scheduled by us), get paid automatically.  What you showed is manually scheduling the payment.  BILL/Bill.com had an option, which we used, that paid the bills the Quickbooks generated, automatically.  

I understand that you want to submit the payments automatically, aiwapro. I'd be glad to clarify things so you can get back to working order.

In QuickBooks Online, we can create templates for recurring transactions such as recurring expenses. You can do this for any transaction except bill payments, customer payments, and time entries. That said, you can't create recurring transactions to automate bill payments.

I can see how having this option would be helpful for you and your business. Rest assured that I'll pass along your suggestion to our Product Developers. They're always looking for ideas to consider on how to improve QBO.

Here's how:

1. Go to the Gear menu and then select Feedback.
2. Type in your feature request in the description box.
3. Once done, click on Next.
   

I've added these articles to help you manage your recurring transactions: 

• Create templates for recurring transactions
• Schedule recurring transactions created with a template

Additionally, you can email your expense receipts and bills to get them into QBO. This way, we'll extract info from them and create a transaction you can review, which is helpful during the tax period.

Let me know in the comments below if you have more questions about managing bills in QBO. We're always on standby to answer your concerns. Have a great rest of the day!

I have set up a recurring bill and I have paid the first bill via Bill Pay. Can I now set up a recurring automated payment in Bill Pay? 

Thank you.

Welcome back to the QuickBooks Community, ruthstewart. Setting up a recurring automated payment in Bill Pay is currently unavailable. You can only schedule bill payments with QuickBooks Bill Pay one at a time. With this, let me provide the steps on how you can send feedback so the feature you wish to be added is forwarded to the Product Development Team.

I recommend going to the Gear icon in QuickBooks Online and you're able to enter your product suggestions from there after choosing Feedback. You can then select the Next button to submit the request about having the ability to create recurring automated payments in Bill Pay.

While waiting for the said option to be added in the future updates, you can visit our Apps center so you're able to see hundreds of apps that you can integrate into QuickBooks Online. This way, it'll help you set up recurring automated payments in Bill Pay.

Lastly, you may refer to this article if you need steps on how to run a report that will reflect all payments made to vendors: Run a report with vendor totals.

Keep posted if you have other concerns about managing bill payments in QuickBooks, I'm always here to help, ruthstewart. Have a great day ahead!

@ruthstewart 

Do you need to set automatic payments to vendors you pay the same amount regularly?

Do you need to set the payment frequency by monthly or weekly?

Do you need to set up for the recurring payment up to 24 months or 60 weeks?

Yes, my client would like to set up monthly autopayment of the same amount for one year. 

You can sign up for a Melio account for free to integrate with QBO and use the recurring payment schedule feature.

https://affiliates.meliopayments.com/quickbooks

You can get $100 as cashback to pay the first bill.

https://affiliates.meliopayments.com/cashback

Wow, I clicked on the Melio link and it brought me in as one of my clients. Not good. 

But I'll suggest it to my client.