Paying a vendor through ACH in Quickbooks BillPay

Greetings, Jaja.

I'm glad to assist you with information on how to pay your vendor via ACH using QuickBooks Bill Pay. To set the payment method, you'll need to follow these steps:

1. On your QuickBooks Online (QBO) account, go to the Expenses menu.
2. Create a new bill or select an existing bill.
3. Select Schedule Payment or Save and Schedule Payment depending on what type of bill you’re reviewing.
4. Choose which bank account you want to use as your funding source and withdraw funds from.
5. In the Payment account in QuickBooks dropdown ▼, select the corresponding account from your QuickBooks chart of accounts to sync your payment information accurately in your QuickBooks Online account. 
6. Click Next.
7. Choose Bank transfer (ACH) for the payment method.
8. For the Withdrawal date, select the date when you want the funds to withdraw from your bank account, up to 90 days in advance.
9. Select Next.
10. Review the payment instructions, then if everything looks correct, select Schedule payment. If you need to fix anything, select Back. If you decide not to schedule this payment, you can select Cancel.

For more details on using this feature, check out the article: Learn about QuickBooks Bill Pay.

For future reference, here's an article for guidance on customizing a report if you want to track all vendor payments: Run a report with vendor totals.

If you have any other concerns about QuickBooks Bill Pay, feel free to let me know by leaving a comment below. I'm always happy to help. Have a great day!

Thank you for this team! Do I always have to enter ACH vendor information every time I make payments? Is there a way we can set it up automatically or include the ACH vendor information on the vendor list?

I’ve got some actions on how can handle vendor payments in QuickBooks Online (QBO), @jajageronimo2507.

You'll want to make sure that you've entered the ACH account of your vendor so that it will automatically apply when you create a transaction. 

For seamless payment processing with your vendors, QBO recommends obtaining their ACH details manually. It doesn't have access to this information, so it's best to directly request it from your vendors. 

Once you have received the vendor's ACH details, you can safely enter them within QuickBooks for future ACH payments. Let me show you how to set up a vendor for ACH or bank transfer.

To pay your vendor by ACH or bank transfer, you can either manually enter their bank account or invite them.

To do so you may follow the steps below:

1. Go to the Expenses tab, then select Vendors.
2. Click on the vendor's name, then click the Edit button.
3. The Vendor Information window will pop up.
4. Scroll down to reach the ACH payments section.
   
   
   
   
5. Enter the necessary information you want to update.
6. Once done, click Save.

For future reference, here's an article for guidance on bills and recording the payments and bill payment vouchers: 

• Enter and manage bills and bill payments in QuickBooks Online
• Show all items on the Bill Payment voucher in QuickBooks Online

If you have any urgent needs besides the vendor's ACH account information, please don’t hesitate to reach back out. I’ll be here to find solutions for you.

@jajageronimo2507

Do I always have to enter ACH vendor information every time I make payments?

No.

Is there a way we can set it up automatically or include the ACH vendor information on the vendor list?

Once you have registered the ACH info, you can reuse it.

If your vendor is reluctant to provide their ACH info, you should sign up for a free Melio account to integrate with QBO as the backup.

https://affiliates.meliopayments.com/quickbooks

You can set Melio to ask the ACH info by system.

You can also get a cashback to pay the first bill. Make sure to click the Get $100 cashback button to sign up.

https://affiliates.meliopayments.com/cashback

Why couldn't a payment be processed?

Thank you for joining this thread, Landaauto.

To help you better, I'd like to know the error message you received when processing the ACH payment. Any additional information you can provide would be greatly appreciated.

I'll be on the lookout for your response. If you have additional concerns or any other QuickBooks-related concerns, feel free to include them in the comments. I'll be glad to help in any way I can.

Hi MirriamM,

When i schedule the payment QBO asks me to sign up for a plan. How can i pay bills, or even, just send an ACH payment to a vendor without a bill without having to sign up for a QBO bill pay plan?

jcbooks

Hello there, @jcbooks.

Let me add info about sending your vendor a bill.

The plan is for QuickBooks Bill Pay which is a payment application partnered with QuickBooks Online (QBO) to pay your vendor bills online by clicking the Save and Schedule payment tab.

Once your payment deposit is reflected here based on the scheduled time, it will be marked as paid automatically in QBO.

However, you can click the Save or Save and Close tab in the Bill section. Then, use another payment or ACH method outside QBO if you wish not to get the plan. After that, manually mark the bill as paid. 

Here's how:

1. Select Bills from the Expenses tab.
2. Choose the Unpaid button.
3. Click the dropdown icon below the Action column to the bill. Then, choose Mark as paid.
4. Review the bill to see if the info is accurate. Make changes if needed.
5. Put a checkmark on the bill you're paying below the Outstanding Transactions.
6. Once done, click Save and Close.

If you pay via a bank or third-party application, you can connect them in QBO to upload the transaction automatically. Also, you can manually upload the bill payment if you don't want to link the bank or app.

After that, match them with the bill you created so it will automatically be marked as paid.

You may want to learn more about QuickBooks Bill Pay. Check out this article: Learn about QuickBooks Bill Pay for QuickBooks Online.

Let me know if you have additional questions about managing your vendor bills by clicking the Reply button below. We'll be willing to help. Keep safe always.

@jcbooks 

You can use Melio for free to sync with QBO and pay your bills (or expenses) to vendors by ACH for free as mentioned by 4Gal. You can also get $100 cashback.