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Level 2

Writing a check to someone that is not a vendor

I've used QB desktop for years for my personal home accounting purposes.  I recently lost all of my data (not to be found anywhere, trust me, frustrating) so I decided to switch to QB Online.  I had individuals that I would write a monthly check to, set up as a vendor i.e. utilities.  Because I didn't want to set up everyone I wrote a check to (i.e. Suzy Q that I bought some used baby clothes from once) I had an account called "other people", however, I can't seem to figure out how to do this in this new program.  Any suggestions on how to do this or how I should do this?  

Solved
Best answer 01-28-2019

Accepted Solutions
Level 12

Re: Writing a check to someone that is not a vendor

You can add a fake catchall vendor again or leave name blank in QBO.

 

Somewhere on the hard drive you had desktop installed is your *.qbw company file. Unless you reformatted the drive it is still there. 

View solution in original post

QuickBooks Team

Re: Writing a check to someone that is not a vendor

Hello there, @kmgrissen.

 

Losing your QuickBooks data at this time of the year should be the last thing you have to deal with. Allow me to share some information on how you can write a check and keep your QuickBooks data safe and intact.

 

@john-pero is correct! To better tracked the payments you incur to other people who is not your vendor nor a customer you can still add their information in the system.

 

Here’s how to add a vendor:

  1. Go to Expense.
  2. Choose Vendors.
  3. Select New Vendor.
  4. Fill in the fields in the Vendor Information window.
  5. Click Save.

To add a customer, here’s how:

  1. Click Sales.
  2. Select Customers.
  3. Click New Customer.
  4. Complete the Customer Information window.
  5. Hit Save.

 

 

To write and print checks, here’s how:

  1. Click the Plus Icon.
  2. Choose Check.
  3. Select the name of the Payee.
  4. Fill in the complete Check details.
  5. Click Print Check at the bottom of the page.
  6. Choose the check from the Print Checks page.
  7. Hit Preview and Print.
  8. Click Print.

 

On the other hand, QuickBooks Online put a high regard to the security of your data.  Thus, your data is backed up with the same level of security used by financial institutions. You can also create your own back up by downloading on monthly basis a copy of your financial statements for record-keeping purposes.

 

If you need further help with the steps above, I’d recommend contacting our Customer Care Tea. A specialist will be able to access your account in a secured environment and further assist you via remote access session.

 

Here’s how to contact us:

  1. Visit: https://help.quickbooks.intuit.com/en_US/contact.
  2. Choose your QuickBooks Product.
  3. Select your QuickBooks Version.
  4. On the Contact Us page, click a topic.
  5. Click on the Get Phone Number button to see the support number.

Don’t hesitate to click the Reply button if you have other questions about writing and printing checks for the non-vendors you recorded on the system.

View solution in original post

5 Comments
Level 12

Re: Writing a check to someone that is not a vendor

You can add a fake catchall vendor again or leave name blank in QBO.

 

Somewhere on the hard drive you had desktop installed is your *.qbw company file. Unless you reformatted the drive it is still there. 

View solution in original post

Level 2

Re: Writing a check to someone that is not a vendor

Thank you for your reply John.  I think as I've moved along in this process what I was actually trying to do was create another "type" which I see QBO does not allow for.  As for the hard drive the problem all came about when I took my computer into a local business to see about having a problem fixed.  After telling me they could fix it they said they couldn't and I would need a new computer.  After purchasing a new computer they told me they could do a back up of everything and put it on my new computer.  This is where I made a MAJOR mistake, one that will never be done again.  I trusted them and when I picked up my computer a few days later while all of my programs had been loaded back on my new computer none of my data had been included.  At that point the old computer was gone and the back-up I had would not work.  Spent many hours with them and QB tech support trying to get it to work to no avail.  grrrrrr  But thank you for your thought.  I learned a really hard lesson. 

QuickBooks Team

Re: Writing a check to someone that is not a vendor

Hello there, @kmgrissen.

 

Losing your QuickBooks data at this time of the year should be the last thing you have to deal with. Allow me to share some information on how you can write a check and keep your QuickBooks data safe and intact.

 

@john-pero is correct! To better tracked the payments you incur to other people who is not your vendor nor a customer you can still add their information in the system.

 

Here’s how to add a vendor:

  1. Go to Expense.
  2. Choose Vendors.
  3. Select New Vendor.
  4. Fill in the fields in the Vendor Information window.
  5. Click Save.

To add a customer, here’s how:

  1. Click Sales.
  2. Select Customers.
  3. Click New Customer.
  4. Complete the Customer Information window.
  5. Hit Save.

 

 

To write and print checks, here’s how:

  1. Click the Plus Icon.
  2. Choose Check.
  3. Select the name of the Payee.
  4. Fill in the complete Check details.
  5. Click Print Check at the bottom of the page.
  6. Choose the check from the Print Checks page.
  7. Hit Preview and Print.
  8. Click Print.

 

On the other hand, QuickBooks Online put a high regard to the security of your data.  Thus, your data is backed up with the same level of security used by financial institutions. You can also create your own back up by downloading on monthly basis a copy of your financial statements for record-keeping purposes.

 

If you need further help with the steps above, I’d recommend contacting our Customer Care Tea. A specialist will be able to access your account in a secured environment and further assist you via remote access session.

 

Here’s how to contact us:

  1. Visit: https://help.quickbooks.intuit.com/en_US/contact.
  2. Choose your QuickBooks Product.
  3. Select your QuickBooks Version.
  4. On the Contact Us page, click a topic.
  5. Click on the Get Phone Number button to see the support number.

Don’t hesitate to click the Reply button if you have other questions about writing and printing checks for the non-vendors you recorded on the system.

View solution in original post

Level 2

Re: Writing a check to someone that is not a vendor

Thank you for all of your information.  Switching from desktop to online is a learning curve for sure but I'm hopeful that once I figure it all out I will be very happy.  

QuickBooks Team

Re: Writing a check to someone that is not a vendor

Congratulations for making the switch, @kmgrissen.

 

QuickBooks Online is designed to help business owners, like you achieve a better work/life balance, I’m thrilled to hear our software is helping you stay on track and organized.

 

Whether you need to track expenses, send invoices, estimates and sales receipts and process payroll and pay taxes, you can count on QuickBooks to get the job done. With the right tools, any business owner can take charge of their bookkeeping.

 

As your business grows, you can be sure QuickBooks will grow alongside it. Check out our blog fore more info on the new app features are in store: https://intuit.me/2L2zqTv.

 

Our free video tutorials have tips on how to find and use each of QuickBooks’ features: QuickBooks Tutorials.

 

Feel free to visit our Community page if there are any app features you’d like to get more familiar with. I’m always here to lend a hand.

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