Marking an estimate as closed.

I am not sure about the layout in mac

but in windows on the ribbon bar (or anywhere else for that matter) look for a make inactive button/icon or check mark setting

It is a long standing bug in QB that estimates do not close when creating an invoice automatically and you have to do it your self

Look at the bottom of the estimate window.

Thanks. I expected it to change colour the colour of the estimate or stamp it with something marking it as converted. Now I have to find this tiny button and check if it is pushed in our out.... Quickbooks please make this a bit more noticeable in future versions.

Screenshot Attached

I'm trying to figure out why my estimates are not automatically marked as inactive when I create an invoice from them. At that point, they are invoiced for 100% of the estimate but they are still showing active. I have the preference selected to progress invoice and "close estimate after converting to invoice" but it still keeps all estimates "active" unless I manually close them. I do know how to manually close them, so I don't need that information, but I'm wondering if I am missing something.

You're not missing something, coastalerica1.

As of now, the option to automatically closed a fully invoiced estimate is unavailable in QuickBooks Desktop. Please know that we roll out updates based on our customers' requests. We’ve heard that request quite a bit so maybe we will do so in the future. I'll also take this post as feedback and share it with our Product Design Team for consideration.

For now, you can manually close your estimates once they're fully invoiced.

In case you need to track all the outstanding estimates that your company has for all your customers, you can follow the steps below in pulling up the Estimates by Customer report:

1. Select Reports from the top menu bar.
2. Choose Report Center.
3. Enter Estimates by Customer.
4. Click the Run icon.
5. Set the appropriate reporting date in the date picker.

As we assess this opportunity, I encourage you to visit our blog to stay current will all our product updates and enhancements.

I'll be right here to continue helping if you have any other questions or concerns about estimates. Have a great rest of the week.

I would like to second this request - to truly use the estimates correctly, they should automatically go to inactive status once they have been fully billed!

You can batch mark unbilled estimates inactive by going to Income Tracker. Unbilled Estimates is where you can do it.

Where is the income tracker?  I cannot find it.

Thanks for joining this thread, @Foster0622.

Let me walk you through the steps on how to find the Income Tracker feature in QuickBooks Desktop (QBDT). 

Here's how:

1. Open your company file.
2. Go to the Customers menu and select Income Tracker.

In addition, you can run the Transaction List by Customer report. This will show the list of your transactions (income and expenses) grouped by customer. Just go to Reports and select Customers & Receivables, then click Transaction List by Customer. 

You can also customize this report to view the details that matter the most to your business.

Don't hesitate to tag my name in the comment section below if you have other concerns or questions. I'm always ready to help.

Has this feature been added yet? It seems like it's only appropriate to have the option to automatically have estimates closed at the time they have been fully invoiced. And this thread started in 2018, so it's been on users minds for almost FIVE years now. 

Thanks!

Thanks for sharing your thoughts with us, Daphne.

I know how convenient it is to get estimates automatically closed at the time they've been fully invoiced. However, the option is unavailable in QuickBooks Desktop.

You can use the Feedback feature to send this idea straight to our concerned teams. This way, they could take action to help improve your experience. I’ll show you how:

1. Open QuickBooks.
2. Go to the Help menu.
3. Select Send Feedback Online.
   

If you want to customize, import, or export your form templates in the program, please refer to this guide for complete instructions: Use and customize form templates.

Don’t hesitate to let me know if you have any other questions or concerns besides estimates. We’re always here to help. Take care!

Any update on turning on the "close estimate after converting to invoices"   We do dozens a week, and it is very cumbersome.   Thank you

Thanks for joining this thread and asking for updates about estimates, @kldixey.

At the moment, the ability to get estimates automatically closed after converting to invoices is unavailable. We can't provide you a specific time frame as to when this feature will roll out.

I’d recommend sending our Product Development team feedback as I instructed above. Please know that QuickBooks developers always search for ways to improve user experience by promoting helpful and efficient features to streamline processes that suit your business need. And one of their bases is your submitted product request. The more users who need it, the greater chances it’ll be part of the future enhancements.

Our Resource Center contains insights to help run and grow your business successfully. It has free tools and bookkeeping basics you need to organize your data.

Get back to this page if you need further assistance with your sales transactions. We’ll be here to help. Keep safe always!